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II.1.1) Title
Maintenance and Repair Services for Passenger, Stair and Vertical Platform Lifts
Reference number: DN314720
II.1.2) Main CPV code
50750000
II.1.3) Type of contract
Services
II.1.4) Short description
Bromford Housing Group Ltd as a central purchasing body on behalf of itself and any of its current or future entities and subsidiaries wishes to invite interested suppliers to participate in the procurement process to award contracts with a single or multiple suppliers for the Supply of Maintenance and Repair Services of Passenger, Stair & Vertical Platform Lifts.
The scope includes:
— providing an initial condition report,
— Planned Preventative Maintenance & Servicing,
— reactive repair services, inclusive of the release of entrapped passengers, with a 24/7 service,
— inspection and testing of the lifts inclusive of the submission of necessary reports,
— replacing stair and vertical platform lifts that are beyond economical repair,
— addressing actions that have arisen out of insurance inspections,
— managing/maintaining asset register,
— reporting on usage to develop trend management information enabling monitoring contract expenditure & breakdown statistics.
Assets are spread across multiple locations.
II.1.5) Estimated total value
Value excluding VAT:
380 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
— lots 1 and 2 as an award to 1 supplier and awarding lot 3 to another supplier,
Or,
— lots 1 and 3 as an award to 1 supplier and awarding lot 2 to another supplier,
Or,
— lots 2 and 3 as an award to 1 supplier and awarding lot 1 to another supplier.
Alternatively, the Authority reserves the right to award the entire scope of services to a single supplier under Lot 4.
Lot No: 1
II.2.1) Title
Passenger Lifts
II.2.2) Additional CPV code(s)
42416100
42419510
50750000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
A successful Supplier will be required to:
— provide an initial condition report in accordance with BS EN 81-80 and other applicable standards and guidelines,
— Provide Planned Preventative Maintenance (PPM) and Servicing of passenger/goods lifts and associated infrastructure,
— provide reactive repair services, including the release of entrapped passengers and fixing all electrical, electronic and mechanical breakdowns, including those caused by a lightning strike or a power cut, and causing partial or total interruption or failure of a lift system; with such services being available on a 24 hrs. 7 days a week basis,
— undertake a detailed inspection and testing of the lift systems including the submission of a written report at the request of the Client’s Contract Manager at any time during the Contract,
— address any actions/comments that have arisen out of an insurance inspection by an independent competent person,
— provide necessary customer liaison services,
— manage and maintain up-to-date asset register, and,
— collate and report on usage in order to develop trend management information that allows monitoring contract expenditure and breakdown statistics.
The Supplier shall be responsible for all elements and component parts of the lift installation.
All Services to be provided in accordance with LOLER, PUWER, LEIA Safety Charter, original equipment manufacturer’s guidelines and all other applicable statutory and regulatory requirements and standards.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Element (quality / technical capacity)
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract allows an extension for further 12 months after the expiry of the initial contract period of 36 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
— Option 1 - PPM only: Contract Price incl. of all Planned Cyclical Services with all Reactive Repairs & Call-outs to be charged additionally.
— Option 2 - Semi-comp: Contract Price incl. of all Planned Cyclical Services and Reactive Repairs & Call-outs up to £350 for labor and parts.
— Option 3 - Fully comp: Contract Price incl. of all Planned Cyclical Services and all Reactive Repairs & Call-out Services.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Stair lifts
II.2.2) Additional CPV code(s)
42416100
42419510
45313100
50750000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
A successful Supplier will be required to:
— provide an initial condition report in accordance with BS EN 81-80 and other applicable standards and guidelines,
— Provide Planned Preventative Maintenance (PPM) and Servicing of stair lifts and associated infrastructure,
— provide reactive repair services, including fixing all electrical, electronic and mechanical breakdowns causing partial or total interruption or failure of a lift system, with such services being available on a 24 hrs. 7 days a week basis,
— undertake a detailed inspection and testing of the lift systems including the submission of a written report at the request of the Client’s Contract Manager at any time during the Contract,
— when requested, replace stair lifts that are beyond economical repair;
— provide necessary customer liaison services,
— manage and maintain up-to-date asset register, and,
— collate and report on usage in order to develop trend management information that allows monitoring contract expenditure and breakdown statistics.
The Supplier shall be responsible for all elements and component parts of the lift installation.
All Services to be provided in accordance with LOLER, PUWER, LEIA Safety Charter, original equipment manufacturer’s guidelines and all other applicable statutory and regulatory requirements and standards.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Element (quality / technical capacity)
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.6) Estimated value
Value excluding VAT:
160 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract allows an extension for further 12 months after the expiry of the initial contract period of 36 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
— Option 1 - PPM only: Contract Price incl. of all Planned Cyclical Services with all Reactive Repairs & Call-outs to be charged additionally.
— Option 2 - Semi-comp: Contract Price incl. of all Planned Cyclical Services and Reactive Repairs & Call-outs up to £350 for labor and parts.
— Option 3 - Fully comp: Contract Price incl. of all Planned Cyclical Services and all Reactive Repairs & Call-out Services.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Vertical Platform Lifts
II.2.2) Additional CPV code(s)
42416100
42416130
42419510
45313100
50750000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
A successful Supplier will be required to:
— provide an initial condition report in accordance with BS EN 81-80 and other applicable standards and guidelines,
— Provide Planned Preventative Maintenance (PPM) and Servicing of vertical platform lifts and associated infrastructure,
— provide reactive repair services, including fixing all electrical, electronic and mechanical breakdowns causing partial or total interruption or failure of a lift system; with such services being available on a 24 hrs. 7 days a week basis,
— undertake a detailed inspection and testing of the lift systems including the submission of a written report at the request of the Client’s Contract Manager at any time during the Contract,
— when requested, replace vertical platform lifts that are beyond economical repair,
— provide necessary customer liaison services,
— manage and maintain up-to-date asset register, and,
— collate and report on usage in order to develop trend management information that allows monitoring contract expenditure and breakdown statistics.
The Supplier shall be responsible for all elements and component parts of the lift installation.
All Services to be provided in accordance with LOLER, PUWER, LEIA Safety Charter, original equipment manufacturer’s guidelines and all other applicable statutory and regulatory requirements and standards.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Element (quality / technical capacity)
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.6) Estimated value
Value excluding VAT:
36 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract allows extension for further 12 months after the expiry of the initial contract period of 36 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
— Option 1 - PPM only: Contract Price incl. of all Planned Cyclical Services with all Reactive Repairs & Call-outs to be charged additionally.
— Option 2 - Semi-comp: Contract Price incl. of all Planned Cyclical Services and Reactive Repairs & Call-outs up to £350 for labor and parts.
— Option 3 - Fully comp: Contract Price incl. of all Planned Cyclical Services and all Reactive Repairs & Call-out Services.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Passenger Lifts, Stair lifts & Vertical Platform Lifts (combined lot)
II.2.2) Additional CPV code(s)
42416100
42416130
42419510
45313100
50750000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
A successful Supplier will be required to:
— provide an initial condition report in accordance with BS EN 81-80 and other applicable standards and guidelines,
— Provide Planned Preventative Maintenance (PPM) and Servicing of passenger, stair and vertical platform lifts and associated infrastructure,
— provide reactive repair services, including the release of entrapped passengers and fixing all electrical, electronic and mechanical breakdowns, including those caused by a lightning strike or a power cut, and causing partial or total interruption or failure of a lift system; with such services being available on a 24 hrs. 7 days a week basis,
— undertake a detailed inspection and testing of the lift systems including the submission of a written report at the request of the Client’s Contract Manager at any time during the Contract,
— when requested, replace stair lifts and vertical platform lifts that are beyond economical repair,
— address any actions/comments that have arisen out of an insurance inspection by an independent competent person,
— provide necessary customer liaison services,
— manage and maintain up-to-date asset register, and,
— collate and report on usage in order to develop trend management information that allows monitoring contract expenditure and breakdown statistics.
The Supplier shall be responsible for all elements and component parts of the lift installation.
All Services to be provided in accordance with LOLER, PUWER, LEIA Safety Charter, original equipment manufacturer’s guidelines and all other applicable statutory and regulatory requirements and standards.
The assets are spread across multiple locations and therefore the Supplier must have sufficient resources in all locations and be able to meet required response times.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Element (quality / technical capacity)
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract allows an extension for further 12 months after the expiry of the initial contract period of 36 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
— Option 1 - PPM only: Contract Price incl. of all Planned Cyclical Services with all Reactive Repairs & Call-outs to be charged additionally.
— Option 2 - Semi-comp: Contract Price incl. of all Planned Cyclical Services and Reactive Repairs & Call-outs up to £350 for labor and parts.
— Option 3 - Fully comp: Contract Price incl. of all Planned Cyclical Services and all Reactive Repairs & Call-out Services.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Tenderers whose organizations are not yet registered with the Due north - Pro Contract procurement portal that Bromford utilizes to electronically conduct this procurement process will need to register on this portal.
Please visit the following link where you can register for free or if already registered check your registration details:
ITT reference: DN314720.