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Summary

OCID:
Published by:: The Jo Richardson Community School
Authority ID:: AA68673
Publication date:: 24 January 2018
Deadline date:: 23 February 2018
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1452 students on roll and 250 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements.

The school roll will increase by 60 students in the academic year 2018/19 and by another 60 students in the academic year 2019/20. In September 2019 we predict the school roll will be in excess of 1,700 students including the 6th Form. The Client would wish the successful Supplier to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for 3 years in duration from 1 August 2018 to 31 July 2021 and will operate as a guaranteed performance contract, with the successful Supplier offering the Client a guaranteed return/cost per annum for the provision of catering services. The sovereignty of the cash tariff is to remain with the Client for the duration of this contract.

The academic year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that the school will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all school catering services, which currently includes breakfast service, morning break, 2 lunch sittings, after-school service, all hospitality and free issue requirements. Free School Meals and hospitality will be charged based on consumption, with free meals at a margin and hospitality at net food cost.

Whilst the Client prioritizes value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

The Client expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Client expects the successful Supplier of evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters.

The Client believes that success should be celebrated and that pupils should enjoy their time at school if lessons are stimulating and challenging then students will love learning. Much time, therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the Client is very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Supplier.

As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Supplier’s tender submission would be welcomed. The Client would wish for the Supplier to look at making this investment within the existing dining area.

Please be advised that:

1) The contract will be let on a 3 + 2 years basis.

2) There is currently 13 staff employed to deliver the catering service.

3) There is 10 current catering staff in the LGPS.

4) The catering service is currently run by the Barking and Dagenham local authority.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

The Jo Richardson Community School

Castle Green, Gale Street

Dagenham

RM9 4UN

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKI52

Internet address(es)

Main address: www.jorichardson.org.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.litmuspartnership.co.uk/project/the_jo_richardson_community_school

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Jo Richardson Community School ~ Tender for Catering Services

II.1.2) Main CPV code

55524000

II.1.3) Type of contract

Services

II.1.4) Short description

The successful Supplier will be required to provide catering services for The Jo Richardson Community School (JRCS).

JRCS is a maintained secondary comprehensive school in Barking and Dagenham which opened in 2002. In September 2005, the school moved from temporary accommodation to its permanent home, a PFI building on the Castle Green site.

II.1.5) Estimated total value

Value excluding VAT: 1 700 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKI52

Main site or place of performance:

The Jo Richardson Community School.

Dagenham,

Essex.

The United Kingdom.

II.2.4) Description of the procurement

Whilst the Client prioritizes value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

Please be advised that:

1) The contract will be let on a 3 + 2 years basis.

2) There is currently 13 staff employed to deliver the catering service.

3) There is 10 current catering staff in the LGPS.

4) The catering service is currently run by the Barking and Dagenham local authority.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 700 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2018

End: 31/07/2023

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/02/2018

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/04/2018

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address, and telephone number.

The Selection Questionnaire and associated documents can be obtained at:

— http://www.litmuspartnership.co.uk/project/the_jo_richardson_community_school.

The closing date for receipt of the Selection Questionnaire is 23.2.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic/financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4) Procedures for review

VI.4.1) Review body