Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Norfolk County Council
Floor 3, County Hall, Martineau Lane,
Norwich
NR1 2DH
UK
Contact person: Claire Dawson
E-mail: sourcingteam@norfolk.gov.uk
NUTS: UKH15
Internet address(es)
Main address: www.norfolk.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/norfolkcc/aspx/Home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
LAC attendance and ePEP monitoring
Reference number: NCCT41393
II.1.2) Main CPV code
75100000
II.1.3) Type of contract
Services
II.1.4) Short description
Norfolk County Council sought to buy services for:
1) the monitoring of attendance of its Looked After Children up to and including year 12 at schools, colleges, further education institutions, training providers, other Specialist education provision and children’s residential provision, and,
2) and the development, hosting, recording and monitoring of Electronic Personal Education Plans (e-PEPs) of its Looked After Children.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
482 625.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
LAC attendance monitoring
II.2.2) Additional CPV code(s)
48100000
79512000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Norfolk County Council sought to buy services for the monitoring of attendance in the education of its Looked After Children.
II.2.5) Award criteria
Quality criterion: Data protection
/ Weighting: 20
Quality criterion: Service delivery
/ Weighting: 15
Quality criterion: Transition and implementation
/ Weighting: 10
Quality criterion: System demonstration
/ Weighting: 15
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract was let on for 3 years + 2 years basis. The value of the contract described in section V takes into account extension of the original term to the potential full 5 years of the contract.
Lot No: 2
II.2.1) Title
e-PEP hosting, recording and monitoring
II.2.2) Additional CPV code(s)
48100000
75100000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The council sought to buy services for the development, hosting, recording and monitoring of Electronic Personal Education Plans (e-PEPs) of its Looked After Children.
II.2.5) Award criteria
Quality criterion: Data protection
/ Weighting: 20
Quality criterion: Service delivery
/ Weighting: 15
Quality criterion: Transition and implementation
/ Weighting: 10
Quality criterion: System demonstration
/ Weighting: 15
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract was let for 3 years + 2 years basis. The value of the contract described in section V takes into account extension of the original term to the potential full 5 years of the contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 218-453505
Section V: Award of contract
Lot No: 1
Contract No: NCCT41393
Title: LAC attendance monitoring
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2018
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Welfare Call
BBIC, Snydale Road, Cudworth
Barnsley
S72 8RP
UK
Telephone: +44 1226716333
NUTS: UKE31
Internet address(es)
URL: https://www.welfarecall.com/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 321 750.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: NCCT41393
Title: e-PEP hosting, recording and monitoring
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Welfare Call
BBIC, Snydale Road, Cudworth
Barnsley
S72 8RP
UK
Telephone: +44 1226716333
NUTS: UKE31
Internet address(es)
URL: https://www.welfarecall.com/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 160 875.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Norfolk County Council incorporated a standstill period at the point information on the proposed award of the contract was communicated to tenderers. That notification provided full information on the award decision.
The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.
The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4) Procedures for review
VI.4.1) Review body
Norfolk County Council
Norwich
UK
VI.4.2) Body responsible for mediation procedures
Norfolk County Council
Norwich
UK
VI.4.4) Service from which information about the review procedure may be obtained
Norfolk County Council
Norwich
UK
VI.5) Date of dispatch of this notice
22/01/2018