Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Forestry Commission
Silvan House, 231 Corstorphine Road
Edinburgh
EH12 7AT
UK
Telephone: +44 3000675000
E-mail: procurement.scotland@forestry.gsi.gov.uk
NUTS: UKM
Internet address(es)
Main address: https://www.forestry.gov.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11322
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Mechanised Tree Harvesters and Forwarders and Parts
Reference number: FW0039
II.1.2) Main CPV code
16600000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Forestry Commission awarded a framework agreement for the supply of mechanised tree harvesters and forwarders including associated parts for service and repair with delivery across Scotland and England.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
11 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
16600000
16800000
51520000
II.2.3) Place of performance
NUTS code:
UKM
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
Main site or place of performance:
Scotland and England.
II.2.4) Description of the procurement
The Forestry Commission awarded a framework agreement for the supply of mechanised tree harvesters and forwarders including associated parts for service and repair with delivery across Scotland and England.
The duration of the framework agreement shall be for 3 years plus an option to extend for a further 1 year at our discretion and will be based on the following factors: performance of machines, budget availability, value for money and delivery to specification.
The value of the framework agreement has been estimated at no more than 11,000,000 GBP excluding VAT, split approximately 68 %/32 % between Scotland and England.
This multi-supplier framework agreement was not split into Lots, either geographically or by product as all bidders will be expected to deliver to both countries and maintaining 2 lots for the same requirement would introduce an unreasonable complexity to the contracting authority.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 90
Price
/ Weighting:
10
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All pricing is exclusive of VAT.
Any costs not included were presumed to be waived.
FC used PCS-Tender, project code; 8625: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 155-321632
Section V: Award of contract
Contract No: FW0039
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/01/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Ponsse UK Ltd
Unit 3 Broomhouses, Lockerbie
Lockerbie
DG11 2RZ
UK
NUTS: UKM92
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Komatsu Forest Ltd
Unit 2, Longtown Industrial Estate
Longtown
CA6 5TJ
UK
NUTS: UKD1
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
John Deere Forestry Ltd
Carlisle Aiport Industrial Estate
Carlisle
CA6 4NW
UK
NUTS: UKD1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 11 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Community Benefits:
Bidders were invited to propose Community Benefits they could offer during the life of the framework agreement, Community Benefits such as forestry education and training opportunities for local communities will be sought.
The FC shall be entitled to award a contract (max 3 year) following the Negotiated Procedure to allow an extension of the supply of Parts for Machines from a specific supplier (manufacturer) where any other part would result in incompatibility or disproportionate technical difficulties in operation and maintenance (Public Contracts Scotland Regulations 2015,33.3.b).
Bidders should note that although the value has been estimated at up to 11,000,000 GBP, the FC may modify the framework agreement, irrespective of the monetary value of those modifications, within the scope permitted as allowed under Regulation 72 (1) of The Public Contracts Scotland Regulations 2015, should operational reasons require it.
Actual requirements can vary due to changes in (for example):
1) Catastrophic Machine failure;
2) Policy Change.
(SC Ref:527008).
VI.4) Procedures for review
VI.4.1) Review body
Forestry Commission
Silvan House, 231 Corstorphine Road
Edinburgh
EH12 7AT
UK
Telephone: +44 3000675000
Internet address(es)
URL: https://www.forestry.gov.uk/
VI.5) Date of dispatch of this notice
23/01/2018