Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Science and Technology Facilities Council
Polaris House, North Star Avenue
Swindon
SN2 1SZ
UK
Contact person: Sharon West
E-mail: professionalservices@uksbs.co.uk
NUTS: UK
Internet address(es)
Main address: www.stfc.ac.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.contractsfinder.service.gov.uk
Additional information can be obtained from another address:
UK Shared Business Services Ltd
Polaris House, North Star Avenue
Swindon
SN2 1FF
UK
E-mail: ExpressionOfInterest@crowncommercial.gov.uk
NUTS: UK
Internet address(es)
Main address: https://gpsesourcing.cabinetoffice.gov.uk/emptoris
Tenders or requests to participate must be sent electronically to:
https://gpsesourcing.cabinetoffice.gov.uk/emptoris
Tenders or requests to participate must be sent to the following address:
Crown Commercial Services LTD
St Martins House, 1 Lyric Square
London
UK
E-mail: ExpressionOfInterest@crowncommercial.gov.uk
NUTS: UKI
Internet address(es)
Main address: www.gov.uk/government/organisations/crown-commercial-service
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://gpsesourcing.cabinetoffice.gov.uk/emptoris
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Research
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
UK SBS PS18001 Science and Technology Facilities Council Occupational Health
Reference number: PS18001
II.1.2) Main CPV code
85140000
II.1.3) Type of contract
Services
II.1.4) Short description
The Science and Technology Facilities Council (STFC) is a world-leading multi-disciplinary science organisation, whose goal is to deliver economic, societal, scientific and international benefits to the UK and its people – and more broadly to the world.
STFC has a requirement to procure an Occupational Health provision which must be implemented in readiness for the commencement of full-service provision on 1 May 2018. It is STFC's Policy is to provide a safe working environment and to employ best practice to ensure the health, safety and welfare of their workforces.
STFC comprises of four sites – the Daresbury Laboratory in Warrington, the Rutherford Appleton Laboratory in Oxfordshire, Head Office in Swindon and the UK Astronomy Technology Centre (UKATC) in Edinburgh.
II.1.5) Estimated total value
Value excluding VAT:
720 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85100000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
STFC Rutherford Appleton Laboratory, Harwell Campus, Didcot, OX11 0QX.
Daresbury Laboratory, Warrington.
UK Astronomy Technology Centre, Edinburgh.
STFC Head Office, Swindon.
II.2.4) Description of the procurement
STFC has a requirement to procure an Occupational Health provision. It is STFC's Policy is to provide a safe working environment and to employ best practice to ensure the health, safety and welfare of their workforces which must be implemented in readiness for the commencement of full-service provision on 1 May 2018.
STFC comprises of four sites – the Daresbury Laboratory in Warrington, the Rutherford Appleton Laboratory in Oxfordshire, Head Office in Swindon and the UK Astronomy Technology Centre (UKATC) in Edinburgh.
In order for bidders to gain a full appreciation of the complexities of this requirement and scale of the operation, they are invited to attend a tour of STFC RAL on Wednesday 7 February at 11:30 a.m.
Bidders are to confirm attendance for site visit via Rfx message through the eSourcing portal by 11:00hrs GMT 6/2/2018. When confirming please provide details of the representatives attending.
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants shall first be registered on the e-Sourcing Suite. If Bidders have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk/emptoris by following the link ‘Supplier eSourcing Registration’. Please note that to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
Note: registration may take some time please ensure that you allow a sufficient amount of time to register.
Full instructions for registration and use of the system can be found at https://www.gov.uk/government/publications/esourcin g-tool-guidance-for-suppliers
Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@crowncommercial.gov.uk Your email must clearly state: the name and reference for the procurement you wish to register for; Your organisation's full name as a registered supplier; the name and contact details for the registered individual sending the email.
Crown Commercial Service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite, you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. For technical assistance on using of the e-Sourcing Suite please contact Crown Commercial Service (CCS) Helpdesk (Not UK SBS Ltd): Freephone: 0345 010 3503.
Email: eenablement@crowncommercial.gov.uk Training support to respond to a requirement is available to bidders at
http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
720 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/05/2018
End:
30/04/2020
This contract is subject to renewal: Yes
Description of renewals:
This requirement has the option to extend for a further 2 years (2+2).
For the avoidance of doubt, the estimated value of this contract should the full 4 years be utilised would be between 560 000,00 Pounds and 720 000,00 Pounds exclusive of VAT.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/03/2018
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/03/2018
Local time: 14:00
Place:
Electronically, via web based portal.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
In order for bidders to gain a full appreciation of the complexities of this requirement and scale of the operation, they are invited to attend a tour of STFC RAL on Wednesday 7 February at 11:30 a.m.
Bidders are to confirm attendance for site visit via Rfx message through the eSourcing portal by 11:00hrs GMT 06/02/2018. When confirming please provide details of the representatives attending.
The Contracting Authority expressly reserves the right.
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken, prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
UK Shared Business Services Ltd wishes to establish an agreement for use by the following UK public sector bodies (and any future successors to these organisations).
Science and Technology Facilities Council.
UK Shared Business Services Ltd is able to accept unstructured electronic invoicing.
Information and formalities necessary for evaluating if requirements are met:
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5.
(Threshold amounts).
The sourcing documents can be accessed using the instructions detailed in I.3.
The deadline to confirm attendance for a site visit: 31/1/2018 @ 11:00hrs GMT.
Closing date and time for Bidder to request RFP documents: 01/3/2018 @ 14:00hrs GMT.
Closing date and time for Bidder to submit their response (‘the deadline’): 2/3/2017 @ 14:00hrs GMT.
This contract has not been sub-divided into lots as there is only 1 delivery location and, therefore, lots are not appropriate.
VI.4) Procedures for review
VI.4.1) Review body
UK Shared Business Services Ltd
Polaris House, North Star Avenue
Swindon
SN2 1FF
UK
E-mail: policy@uksbs.co.uk
VI.4.4) Service from which information about the review procedure may be obtained
UK Shared Business Services Ltd
Polaris House, North Star Avenue
Swindon
SN2 1FF
UK
E-mail: policy@uksbs.co.uk
VI.5) Date of dispatch of this notice
24/01/2018