Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
National Library of Scotland
A11622
George IV Bridge
Edinburgh
EH1 1EW
UK
Contact person: Isobel Griffin
Telephone: +44 1316233700
E-mail: i.griffin@nls.uk
Fax: +44 1316233701
NUTS: UKM75
Internet address(es)
Main address: http://www.nls.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and deliver archival folding boxboard and associated goods and services
Reference number: 2017.18.004
II.1.2) Main CPV code
22993000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Library and NRS use KasemakeCAD box making machines to make archival storage boxes. The Organisations require a call-off framework for supply & deliver of archival boxboard and associated goods & services as detailed below. The Organisations contribute to the effective administration of Scotland by collecting, holding, preserving, archiving & making available to the public, certain public records and archival collection materials. The archival boxes made from the box board provide a micro-environment for material collections including books, paper & manuscripts, protecting them from fluctuations in temperature, relative humidity, exposure to light, dust, handling damage and accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 and BS 4971:2002 - The Organisations also require, fluted/corrugated boxboard, delivery and a proposed solution for the uplift and recycling of archival boxboard “off cuts”.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
400 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
64120000
22993400
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
National Library of Scotland, 4 Bankhead Medway, Edinburgh, EH11 4BY, National Records of Scotland, Thomas Thomson House, Bankhead Crossway North, Edinburgh, EH11 4DX.
II.2.4) Description of the procurement
The Library and NRS both use KasemakeCAD box making machines for the production of archival boxes required to deliver some aspects of their business processes. The organisations require a call-off framework contract for supply & deliver of archival boxboard & associated goods & services. The archival boxes will provide a micro-environment for archival collection material protecting them from fluctuations in temperature, relative humidity, exposure to light, dust, handling damage & accidental release of water.
Archival board properties.
Weights — Both organisations currently use 300 micron, 650 micron, 1000 micron and 1300 micron board. Grammage should be confirmed by the (TAPPI 411 om-84) basic test for the weight of the paper. Chemical properties — Archival board shall be acid free and lignin free, and buffered with calcium carbonate. It shall have a pH value between 7.5 and 9.5. The reducible sulphur content shall be less than 0.8 parts per million. The amount of water absorbed in 120 s, as measured by the Cobb test, shall be less than 40 g/m2.
To confirm the chemical properties and pH value, results of the following tests may be requested.Alkaline reserve (TAPPI T 553 om-05) Cobb Tests (BS EN 20535:1994 = ISO 535:1991, TAPPI T 441 om-04), undertaken on both sides of the board.
Kappa number (TAPPI T 236 om-99) pH values: cold extraction (TAPPI T 509 om-02) Residual Sulphur (TAPPI T 406 om-04). Where board has recycled content, the recycling process must be Elemental Chlorine Free (ECF), with Absorbable Organic Halogenated compound (AOX) emissions from the production of each pulp used below 0.25kg per Air Dried Tonne (ADT), or Process Chlorine Free (PCF), except where the archival boxboard is derived from pulp which is not bleached or where bleaching is performed with chlorine free substances.
Bidders shall supply full and detailed Material Data Supply and Safety sheets with the samples provided. Strength — The board shall be strong enough to avoid bursting when it is made into boxes, and flexible enough to fold easily. A minimum burst index of 1.9 kPam2g-1 is required, where Burst Index = Bursting Strength (kPa)/Grammage (g/m2). Applicable Test: To confirm the burst strength and burst index, results of the following test may be requested: Burst Strength and Burst Index (TAPPI T 807 om-10).
Quality Assurance Bidders shall also detail any Quality Assurance procedures which they have in place to ensure the on-going quality and compliance of the board. Bidders may also outline any additional archival qualities provided by their board.
The archival boxboard must comply with the standards and fibres used to make the archival boxboard can be:
(a) Post — consumer recovered fibres (recycled) or content from legally and sustainably harvested virgin fibre. Where the recycled content shall include only genuine recovered fibre (i.e. no “mill Broke” unless solely from a recycled paper production line), in accordance with National Association of Paper Merchants NAPM definition or European or Internal equivalent. Or
(b) Virgin fibre purchased in accordance with UK timber procurement policy. With timber products originating either from independently verified legal and sustainable sources or from a licensed Forest Law Enforcement Governance and Trade (FLEGT) partner. Or
(c) a mix of the above. It shall be a requirement that the bidder to provide Chain of Custody certification which provides traceability at each stage of processing of the wood fibre. In addition to the archival boxboard of various types and sizes the Organisations also require, fluted / corrugated boxboard, delivery of the archival and fluted boxboard and a proposed solution for the uplift and recycling of Library and NRS “off cuts” and pallets used to deliver the goods to the Organisations.
The contract will not be divided into lots as it would make the execution of the contract overly complicated.
II.2.5) Award criteria
Quality criterion: Quality criterion
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulations 58 of Public Contract (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 188-384785
Section V: Award of contract
Contract No: 2017.18.004
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/01/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Klug-Conservation
Zollstr. 2
Immenstadt
87509
DE
Telephone: +49 8323965337
NUTS: DE27B
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 294 536.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Question scoring methodology for Selection Criteria; Pass / Fail.
Award criteria questions can be found in the ITT together with the weightings.
Unless stated otherwise in the ITT the award scoring methodology will be as follows.
0) Unacceptable: Nil or inadequate response. The Response fails to demonstrate an ability to meet the requirement.
1) Poor: Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled and or may be overly generic.
2) Acceptable: Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas and or be generic in part.
3) Good: Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4) Excellent: Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met. The response may also have provided additional material, going beyond the Library’s requirements demonstrating added value to the Library.
The Library is not bound to enter into a Contract with the lowest priced or any Supplier and the Library shall be free to abandon the procurement pursuant to which the ITT is issued at any time.
Form of contract — The successful Supplier will be required to enter into a formal goods and service contract in the form as detailed in the Terms and Conditions available for download with the ITT.
Tenders must be submitted in the format as detailed in Section 5 of the ITT.
(SC Ref:527747).
VI.4) Procedures for review
VI.4.1) Review body
National Library of Scotland
George IV Bridge
Edinburgh
EH1 1EW
UK
Telephone: +44 1316233700
E-mail: l.hamilton@nls.uk
Fax: +44 1316233701
Internet address(es)
URL: http://www.nls.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Library will incorporate a minimum of 10 calendar days standstill period at the point at which information on the decision to award the contract is communicated to tenderers (the standstill notification) An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session after informing the Library of its intention.
VI.5) Date of dispatch of this notice
26/01/2018