Contract notice
Section I: Contracting
authority
I.1) Name and addresses
CORE Education Trust
Naseby Road, Alum Rock
Birmingham
B8 3HG
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG31
Internet address(es)
Main address: http://www.core-education.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/core_education_trust
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CORE Education Trust — Tender for Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
CORE Education Trust is defined by its commitment to find the right solutions for the schools that they sponsor. The right solutions are inspired by the local context and are carefully constructed through dialogue, consultation and collaboration.
CORE Education Trust are bold and ambitious in their aspiration to lead pioneering educational sponsorship, inspired by an outward facing ethos and an emphasis on personalisation. In adversity they seek innovation, in learning they discover truth and in leading they find humility.
The successful Supplier will be required to provide cleaning and maintenance services for CORE Education Trust (the Client) at the following locations:
— Nansen Primary School,
— City Academy,
— City Academy Birmingham,
— Jewellery Quarter Academy.
II.1.5) Estimated total value
Value excluding VAT:
4 575 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Nansen Primary School; City Academy; City Academy Birmingham; Jewellery Quarter Academy
Birmingham
United Kingdom
II.2.4) Description of the procurement
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning and maintenance services at each of the Academies. The high quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1.8.2018 until 31.7.2021, with the option to extend the contract term for a further term of up to two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the cleaning element of the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The Supplier will be required to implement a computer-based fault reporting system for the maintenance element of the contract, to be made available to all staff. The system will also be used to monitor Planned Preventative Maintenance tasks.
At present 4 maintenance staff are employed (1 x 40 hrs, 1 x 10 hrs and 1 x 16 hrs) year-round for planned preventative and reactive maintenance duties and work between the hours of 8:00 am – 6:30 pm predominantly Monday to Friday, which includes a Technician / Manager, totalling 40 hours per week. It is proposed that additional site staff transfer to the successful Supplier and full detail will be made available in the invitation to tender documentation.
At present approximately 42 cleaning operatives and supervisors are employed to work a range of morning and evening shifts, Monday to Friday.
The value of the current contract is circa 915 000.00 GBP + VAT.
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing bodies and the CORE Education Trust are not obliged to accept the lowest price.
Further information is provided in the SQ Documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 575 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2018
End:
31/07/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/03/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
23/03/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/core_education_trust
The closing date for receipt of the Selection Questionnaire is 2.3.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
CORE Education Trust
Birmingham
UK
VI.5) Date of dispatch of this notice
26/01/2018