Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Regenda Group
Commutation Plaza, 1 Commutation Row
Liverpool
L3 8QF
UK
Contact person: Patricia Conway
Telephone: +44 1925282377
E-mail: pconway@inprovagroup.com
Fax: +44 8458645261
NUTS: UKD
Internet address(es)
Main address: http://regenda.org.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Servicing and Maintenance of Fire Systems and Fire Protection Devices
II.1.2) Main CPV code
31625100
II.1.3) Type of contract
Services
II.1.4) Short description
The Regenda Group wish to appoint an experienced service provider for the servicing and maintenance of fire systems and fire protection devices including fire alarms, emergency lighting, fire blankets, fire extinguishers, dry riser systems and lightening conductors, ensuring compliance with all relevant industry, manufacturer requirements and safety standards.
Regenda will utilise a JCT Measured Term Contract 2016; it is intended that the contract will run for an initial term of three years, extendable for a further term of two years via annual extensions. Any extension will be subject to satisfactory performance. The estimated contract value is approximately 120k GBP per annum.
Should you wish to express interest in this opportunity please visit MyTenders – www.mytenders.co.uk and search for opportunity — The Regenda Group — Heating and Domestic Hot Water Equipment Upgrade.
Procurement for Housing have been appointed by The Regenda Group to facilitate this tendering exercise.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
31625200
31518200
31625000
35111200
35111300
35111500
39525400
51700000
35000000
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
The Regenda Group wish to appoint an experienced service provider for the servicing and maintenance of fire systems and fire protection devices ensuring compliance with all relevant industry, manufacturer requirements and safety standards.
The successful service provider will be required to provide the following services:
— testing and inspection programme of fire alarms and emergency lighting,
— servicing / inspection and repair of fire equipment including fire blankets, fire extinguishers and dry riser system,
— inspection and maintenance of lightening conductors; and,
— repairs identified following inspection / servicing.
For all categories the service provider will be required to undertake validation of current asset register and on-going record keeping.
It is intended that the contract will run for an initial term of three years, extendable for a further term of two years via annual extensions. Any extension will be subject to satisfactory performance. The estimated contract value is approximately 120k GBP per annum.
Regenda will utilise a JCT Measured Term Contract 2016 and as such shall be carried out under the terms and conditions laid out therein.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will run for an initial term of three years, extendable for a further term of 2 years via annual extensions. Any extension will be subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to the Invitation to Tender documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the Invitation to Tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/02/2018
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/02/2018
Local time: 16:30
Information about authorised persons and opening procedure:
Electronic opening — tenders submitted via MyTenders.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Regenda is a great quality, forward thinking housing business, building, managing and maintaining the homes people need. The Regenda Group is made up of Regenda Homes and its wholly-owned subsidiaries M&Y Maintenance and Construction, Redwing Living (private rented properties, leasehold and apartment block management and shared ownership and sales), McDonald Property Rentals in Lancashire, which is a subsidiary of Redwing Living, Petrus Community and Alder Training Ltd. The resulting contract can be utilised by each part of the Group and also any future subsidiaries of the Group.
The values below are the operating principles that guide Regenda’s conduct and relationship with customers, partners and stakeholders:
— Customer focus,
— High performance,
— Efficiency and value for money,
— Teamwork,
— Ambition and dynamism,
— Openness and honesty.
Regenda employs around 500 people, has assets of over 489 000 000 GBP and a turnover of 55 000 000 GBP. They have built around 500 properties over the last three years and supported 140 people back into employment or training. Regenda also established 12 new business start-ups in partnership with other organisations and got over 300 independent living residents online. The Regenda Limited board has three sub-committees covering risk and audit, nominations and remuneration and housing services.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=206909
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:206909).
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Regenda Group will incorporate a standstill period at the point information on the award of the contract is.
Communicated to tenderers. That notification will provide full information on the award decision. The standstill.
Period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge.
The award decision before the contract is entered into The Public Contracts Regulations 2015 (SI 2015 No 102).
Provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take.
Action in the High Court (England, Wales, and Northern Ireland).
VI.5) Date of dispatch of this notice
26/01/2018