Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Chichester District Council
East Pallant House
Chichester
PO19 1TY
UK
E-mail: rgooda@chichester.gov.uk
NUTS: UKJ27
Internet address(es)
Main address: http://www.chichester.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Chichester District Council — Office Cleaning and Window Cleaning Contract 2019-2021
Reference number: CDC - 020912
II.1.2) Main CPV code
90919200
II.1.3) Type of contract
Services
II.1.4) Short description
Chichester District Council is inviting organisations to tender for a contract to provide office cleaning and window cleaning services. Tenderers are advised to read all the Tender documents thoroughly to ensure that all of the Council’s requirements are addressed. The Tenderer must obtain for himself all the information necessary for making a Tender submission and entering into a Contract by considering all the tender documents and inspecting the public offices, control centre and museum to satisfy themselves with regard to the nature of the services required. The contract will start on the 1.1.2019 and be awarded for an initial 3 year period with the option to extend for a further 2 x 1 year periods. Extensions will only be given to those companies which continually meet or exceed the levels of service as set out in the specification.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
300 000.00
GBP
II.2) Description
Lot No: Lot 1
II.2.1) Title
Office Cleaning at East Pallant House
II.2.2) Additional CPV code(s)
90919200
II.2.3) Place of performance
NUTS code:
UKJ27
Main site or place of performance:
East Pallant House, Chichester, PO19 1TY
II.2.4) Description of the procurement
A mixture of multi occupied large offices set within a listed building and large modern open plan offices with a newly constructed modern reception, and committee rooms. The office is occupied by approximately 350 staff between the hours of 07:30 and 19:00, Monday to Friday. With a total floor area of approximately 3 400 mm2 mixed between ceramic flooring, carpet tiles and commercial quality carpet.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: Lot 2
II.2.1) Title
Office Cleaning at Florence Road
II.2.2) Additional CPV code(s)
90919200
II.2.3) Place of performance
NUTS code:
UKJ27
Main site or place of performance:
Florence Road, Chichester, PO19 7QU
II.2.4) Description of the procurement
Offices at Florence road, which are currently being used by Careline. The offices are manned 24 hours a day by an average of 9 staff. The floor area is approximately 130 m2
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: Lot 3
II.2.1) Title
Office Cleaning at Novium Museum
II.2.2) Additional CPV code(s)
90919200
II.2.3) Place of performance
NUTS code:
UKJ27
Main site or place of performance:
Novium museum, Tower Street, Chichester, PO19 1QH
II.2.4) Description of the procurement
The Novium museum has a floor area of around 800 m2, over 3 floors. The majority of flooring in public areas is of natural wood, with office areas being carpet tiles. Wet areas e.g. Toilets, kitchens and work areas are laid with heavy duty floor vinyl. The museum is used extensively throughout the day by the general public which will mean a more frequent cleaning regime that may vary throughout the year and is likely to include weekends and bank holidays. There are numerous glass display cabinets that will need daily cleaning, with a suggested once a week over all clean.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: Lot 4
II.2.1) Title
Window Cleaning
II.2.2) Additional CPV code(s)
90911300
II.2.3) Place of performance
NUTS code:
UKJ27
Main site or place of performance:
Windows at: — East Pallant House, East Pallant, Chichester, PO19 1TY — Careline, Florence Road, Chichester, PO19 7QU ù Novium Museum, Tower Street, Chichester, PO19 1QH
II.2.4) Description of the procurement
Both internal and external window cleaning at the above sites.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/12/2018
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Regent Office Care Ltd (t/a Regent Samsic)
Coventry
UK
NUTS: UKG13
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 239 586.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Chichester District Council
East Pallant House
Chichester
PO19 1TY
UK
E-mail: ppickard@chichester.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Chichester District Council
East Pallant House
Chichester
PO19 1TY
UK
E-mail: rgooda@chichester.gov.uk
Internet address(es)
URL: http://www.chichester.gov.uk/
VI.5) Date of dispatch of this notice
04/01/2019