Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Lindsey District Council
Tedder Hall, Manby Park
Louth
LN11 8UP
UK
Contact person: The Risk Factor Ltd
Telephone: +44 3300563360
E-mail: contract.manager@theriskfactor.com
NUTS: UKF3
Internet address(es)
Main address: https://www.e-lindsey.gov.uk
Address of the buyer profile: https://www.e-lindsey.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Louth:-Insurance-services./46R97VV22C
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance Services (Excluding Brokerage Services)
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Tenders are sought for the provision of insurance and related claims handling services for the Council for a period of 3 years with an option to extend for a further 2 years at the discretion of the council.
II.1.5) Estimated total value
Value excluding VAT:
1 100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Grouping of any lots will only be considered in accordance with the strict methodology detailed within the ITT documentation.
II.2) Description
Lot No: 1
II.2.1) Title
Property and Business Interruption Insurance (including Ancillary Covers)
II.2.2) Additional CPV code(s)
66515200
II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
Lincolnshire.
II.2.4) Description of the procurement
Property and business interruption coverage including ancillary assets coverage.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract is to be awarded on the basis of a 3 + 2 so is subject to renewal in April 2022 at the earliest subject to no breach of contract terms.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/46R97VV22C
Lot No: 2
II.2.1) Title
Combined Liability including Financial Lines
II.2.2) Additional CPV code(s)
66516000
66516500
II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
Lincolnshire.
II.2.4) Description of the procurement
Employers liability, public liability, professional indemnity and other liabilities as detailed within the ITT documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract is to be awarded on the basis of a 3 + 2 so is subject to renewal in April 2022 at the earliest subject to no breach of contract terms.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Fidelity Gurantee Insurance
II.2.2) Additional CPV code(s)
66515410
II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
Lincolnshire.
II.2.4) Description of the procurement
Fidelity Guarantee Insurance Coverage.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract is to be awarded on the basis of a 3 + 2 so is subject to renewal in April 2022 at the earliest subject to no breach of contract terms.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Motor Fleet Insurance
II.2.2) Additional CPV code(s)
66514110
II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
Lincolnshire.
II.2.4) Description of the procurement
Motor insurance coverage.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract is to be awarded on the basis of a 3 + 2 so is subject to renewal in April 2022 at the earliest subject to no breach of contract terms.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Motor Legal Expenses
II.2.2) Additional CPV code(s)
66513100
II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
Lincolnshire.
II.2.4) Description of the procurement
Motor legal expenses coverage — uninsured loss recovery services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract is to be awarded on the basis of a 3 + 2 so is subject to renewal in April 2022 at the earliest subject to no breach of contract terms.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Engineering Inspection Servcies
II.2.2) Additional CPV code(s)
71000000
71315410
71631000
71631100
71730000
II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
Lincolnshire.
II.2.4) Description of the procurement
Engineering inspection services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract is to be awarded on the basis of a 3 + 2 so is subject to renewal in April 2022 at the earliest subject to no breach of contract terms.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Terrorism Insurance
II.2.2) Additional CPV code(s)
66515000
66515200
II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
Lincolnshire.
II.2.4) Description of the procurement
Terrorism and sabotage insurance coverage.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract is to be awarded on the basis of a 3 + 2 so is subject to renewal in April 2022 at the earliest subject to no breach of contract terms.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Liability Insurance — Claims Handling Services
II.2.2) Additional CPV code(s)
66516400
66518300
II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
Lincolnshire.
II.2.4) Description of the procurement
Claims handling service in respect of liability insurance coverage as detailed within Lot 2.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract is to be awarded on the basis of a 3 + 2 so is subject to renewal in April 2022 at the earliest subject to no breach of contract terms.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All Bidders must be regulated by the Financial Conduct Authority/Prudential Regulation Authority/Lloyds of London and any underwriting provision must be provided by Insurers Authorised by the Prudential Regulation Authority and licensed to transact insurance business within the UK.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
All Insurers must have a standard and poor rating (or equivalent) credit rating and as detailed within the procurement documents.
Minimum level(s) of standards required:
A minimum credit rating is required by Insurers (or equivalent ratings agency) as detailed within the procurement documents.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Services to be provided only by Authorised Insurers or their Agents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/02/2019
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
21/02/2019
Local time: 17:01
Place:
Via Elecronic Means.
Information about authorised persons and opening procedure:
By Electronic means as detailed within the ITT and in accordance with the councils procurement policy.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
31.12.2021.
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Louth:-Insurance-services./46R97VV22C
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/46R97VV22C
GO Reference: GO-201914-PRO-13822065
VI.4) Procedures for review
VI.4.1) Review body
East Lindsey District Council (Director of Finance)
Tedder Hall, Manby Park
Louth
LN11 8UP
UK
Telephone: +44 3300563360
VI.4.2) Body responsible for mediation procedures
East Lindsey District Council (Director of Finance)
Tedder hall, Manby Park
Louth
LN11 8UP
UK
Telephone: +44 3300563360
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As per ELDC guidelines — Information available on request.
VI.4.4) Service from which information about the review procedure may be obtained
East Lindsey District Council (Director of Finance)
Tedder Hall, Manby Park
Louth
LN11 8UP
UK
Telephone: +44 3300563360
VI.5) Date of dispatch of this notice
04/01/2019