Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Trafford Council
1st Floor, Trafford Town Hall
Stretford
M32 0TH
UK
Contact person: Mrs Christine Atherton
Telephone: +44 1619124664
E-mail: chris.atherton@trafford.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.trafford.gov.uk/
Address of the buyer profile: http://www.trafford.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
AGMA Electoral Printing Services
Reference number: DN359722
II.1.2) Main CPV code
22000000
II.1.3) Type of contract
Services
II.1.4) Short description
Trafford Metropolitan Borough Council (“the Council”) is inviting responses for a collaborative contract for election printing and graphics services.
The Framework Agreement will initially be for, but not limited to, the use of Bolton Metropolitan Council, Bury Metropolitan Council, Manchester City Council, Oldham Metropolitan Council, Salford City Council, Stockport Metropolitan Borough Council, Tameside Metropolitan Borough Council, Trafford Metropolitan Borough Council, Wigan Metropolitan Borough Council.
The supplier must be able to deliver artwork which fully complies with legal requirements as specified by the Returning Officer (RO)/Electoral Registration Officer (ERO).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
750 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Trafford Metropolitan Borough Council (“the Council”)invited responses for a collaborative contract for election printing and graphics services.
The Framework Agreement will initially be for, but not limited to, the use of Bolton Metropolitan Council, Bury Metropolitan Council, Manchester City Council, Oldham Metropolitan Council, Salford City Council, Stockport Metropolitan Borough Council, Tameside Metropolitan Borough Council, Trafford Metropolitan Borough Council, Wigan Metropolitan Borough Council.
The Contract will be for a term of 2 years; from January 2019 till January 2021, and potentially it may be extended for a further period of 24 months annually up to January 2023.
Indicative elections timetable:
The elections anticipated to take place during the next 3 to 4 years are:
— 2.5.2019 Local Elections,
— 7.5.2020 All-Out Local Elections,
— 7.5.2020 GM Mayor Election,
— 7.5.2020 City Mayor Election,
— 5.5.2022 Local Elections,
— 5.5.2022 General Election.
It is critical that production, delivery and despatch schedules are met by the supplier.
The supplier will deliver artwork which fully complies with legal requirements as specified by the Returning officer (RO)/Electoral Registration Officer (ERO).
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Quality criterion: Social value
/ Weighting: 15
Price
/ Weighting:
25
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 157-360050
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/12/2018
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Electoral Reform Services
2263092
3 Clarendon Road
London,
N8 0NW
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 750 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/12/2018
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Adare SEC Limited
02814431
Meridian South, Meridian Business Park
Leicester,
LE19 1WY
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 750 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/12/2018
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Print Image Network Ltd
4009079
Hallidays Group Ltd, Riverside House, Kings Reach Business Park, Yew Street
Stockport
SK4 2HD
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 750 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
STAR Procurement
Trafford Town Hall
Stretford
M32 0TH
UK
VI.5) Date of dispatch of this notice
10/01/2019