Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Northumbrian Water Ltd
Northumbrian Water Ltd, Boldon House, Wheatlands Way, Pity Me, Durham. DH1 5FA
Durham
DH1 5FA
UK
Contact person: Northumbrian Water Ltd
Telephone: +44 1913015429
E-mail: philip.carvel@nwl.co.uk
NUTS: UKC
Internet address(es)
Main address: www.nwl.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://s1.ariba.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Water
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invoice Scanning and Matching System
Reference number: NW2087
II.1.2) Main CPV code
72263000
II.1.3) Type of contract
Services
II.1.4) Short description
NWL has a requirement to replace the existing invoice scanning and matching system as the current system is out of support. The scope also includes supplier portal functionality as optional.
II.1.5) Estimated total value
Value excluding VAT:
480 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72262000
72212313
72212318
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
NWL wishes to award a contract for the implementation and ongoing provision of a replacement invoice scanning and matching system for an initial contract term of 3 years with an option to extend for a further 2 years. Estimated contract value is given for a the maximum contract term of 5 years.
II.2.5) Award criteria
Criteria below:
Quality criterion: Functional requirements
/ Weighting: 12
Quality criterion: Non-functional requirements
/ Weighting: 10
Quality criterion: Delivery approach
/ Weighting: 10
Quality criterion: Proposed team
/ Weighting: 8
Quality criterion: Product demo (shortlisted suppliers only)
/ Weighting: 10
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
480 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended beyond the initial term for up to 24 months.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/01/2019
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Applicants are asked to note that this procurement process will be conducted electronically with all documents and communication being managed through the Northumbrian water e-Sourcing Spend management portal hosted by Ariba. Expressions of interest must be sent to the e-mail address philip.carvel@nwl.co.uk before the deadline date of 24.1.2019 by 17:00. Each party submitting an expression of interest by providing all the information detailed below will be given access to the Pre-qualification Questionnaire PQQ on the Ariba portal within 48 hours of registering interest. PQQs must be completed and returned via the Ariba Portal by the deadline of 1.2.2019 at 17:00. When sending an expression of interest, applicants must provide the following
Information:
1) Full company name;
2) Main contact details of the person who will be given access to the Ariba portal:
— name,
— job title,
— e-mail address,
— telephone number.
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
09/01/2019