Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Clanmil Housing
Clanmil Housing 3 Waring Street
Belfast
BT1 2DX
UK
Telephone: +44 90876000
E-mail: procurement@clanmil.org.uk
NUTS: UKN
Internet address(es)
Main address: www.clanmil.org.uk
I.1) Name and addresses
Clanmil Housing Association Limited
Industrial and Provident Socety Number IP136
Northern Whig House 3 Waring Street
Belfast
BT1 2DX
UK
Contact person: Kevin Logan
Telephone: +44 90876000
E-mail: procurement@clanmil.org.uk
NUTS: UKN
Internet address(es)
Main address: www.clanmil.org.uk
I.1) Name and addresses
Abbeyfield & Wesley Housing Association Limited
Industrial and Provident Society Number IP244
2 Wesley Court
Carrickfergus
BT38 8HS
UK
Contact person: K Logan
E-mail: procurement@clanmil.org.uk
NUTS: UKN
Internet address(es)
Main address: www.abbeyfieldwesley.org.uk
I.1) Name and addresses
Connswater Homes Limited
Industrial and Provident Society Number IP166
5c, Citylink Business Park, Albert Street
Belfast
BT12 4HQ
UK
Contact person: K Logan
E-mail: procurement@clanmil.org.uk
NUTS: UKN
Internet address(es)
Main address: www.connswater.org.uk
I.1) Name and addresses
Ark Housing Association
Hawthorn Office Park, 37A Stockmans Way
Belfast
BT9 7ET
UK
Contact person: K Logan
E-mail: procurement@clanmil.org.uk
NUTS: UKN
Internet address(es)
Main address: www.arkhousing.co.uk
I.1) Name and addresses
NB Housing Association
Gatelodge, 8 Flax Street
Belfast
BT14 7EQ
UK
E-mail: procurement@clanmil.org.uk
NUTS: UKN
Internet address(es)
Main address: www.nb-housing.org
I.1) Name and addresses
South Ulster Housing Association
18-22 Carleton Street
Portadown
UK
E-mail: procurement@clanmil.org.uk
NUTS: UKN
Internet address(es)
Main address: www.southulsterhousing.org
I.1) Name and addresses
Craigowen Housing Association
Belfast
UK
E-mail: procurement@clanmil.org.uk
NUTS: UKN
Internet address(es)
Main address: www.clanmil.org.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lift Servicing and Maintenance Contract for NI Social Housing Providers
Reference number: TEN/257
II.1.2) Main CPV code
50750000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contracting Authorities wish to procure a single supplier of services relating to the maintenance and repair of mechanical lift equipment which is used to service the Properties which those Contacting Authorities are obliged to repair and oversee.
II.1.5) Estimated total value
Value excluding VAT:
700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
42416000
44115600
II.2.3) Place of performance
NUTS code:
UKN
Main site or place of performance:
Northern Ireland.
II.2.4) Description of the procurement
The Contracting Authorities wish to procure a single supplier of services relating to the maintenance and repair of mechanical lift equipment which is used to service the Properties which those Contacting Authorities are obliged to repair and oversee.
Pursuant to this competition, the Contracting Authorities intend to appoint the successful Tenderer to a Contract for a maximum period of three (3) years plus 2 optional extensions subject to satisfactory performance of two (2) years each (3 + 2 + 2).
It is envisaged that each Contracting Authority which is party to the Contract will, as the need arises, issue the Contractor with a service order in respect of any lift located on its Properties which requires to be maintained or serviced in some way.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 optional periods of 24 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Bidders are advised that the Contracting Authorities have adopted the principles of social inclusion and BuySocial NI, and require the economic operator to abide by these principles in the provision of employment and training opportunities to new entrant trainees and others. Key performance indicators will be built into the contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/02/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
11/02/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic operators shall note that the contracts will cover all of the Contracting Authorities business units and properties including any future additions. The service/works will be required throughout Northern Ireland. 1 service provider will be appointed to undertake the service/works across all 5 Contracting Authorities each with its own separate contract.
Economic operators are advised that TUPE provisions may apply in respect of this procurement.
Economic operators who wish to express an interest in and apply for the contract must complete the tender submission documents incorporated into the procurement documentation.
Suppliers instructions how to express interest in this tender:
1) Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register:
— accept the terms and conditions and click “I agree”,
— enter your correct business and user details,
— note the username you chose and click “Save” when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2) Express an Interest in the tender:
— login to the portal with the username/password,
— click the “PQQs/ITTs Open To All Suppliers” link (these are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
— click on the relevant PQQ/ITT to access the content,
— click the “Express Interest” button at the top of the page,
— this will move the PQQ/ITT into your “My PQQs/My ITTs” page (this is a secure area reserved for your projects only),
— you can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ITT Details” box.
3) Responding to the tender:
— click “My Response” under “PQQ/ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),
— you can now use the “Messages” function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT,
— there may be a mixture of online and offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4) Procedures for review
VI.4.1) Review body
High Court of Northern Ireland
Chichester Street
Belfast
UK
VI.4.2) Body responsible for mediation procedures
High Court of Northern Ireland
Chichester Street
Belfast
UK
VI.4.4) Service from which information about the review procedure may be obtained
High Court of Northern Ireland
Chichester Street
Belfast
UK
VI.5) Date of dispatch of this notice
11/01/2019