Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Heriot Watt University
Moyen House, Research Park North, Heriot-Watt University
Riccarton, Edinburgh
EH14 4AP
UK
Telephone: +44 1314513767
E-mail: procurement@hw.ac.uk
Fax: +44 1314513119
NUTS: UKM75
Internet address(es)
Main address: http://hw.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00307
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply, Installation and Maintenance of an Immersive Reality Facility
Reference number: HWU/1819
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University requires the supply, installation and maintenance of a 3D Immersive Reality Facility. This Immersive Facility will be located within the University’s new flagship Discovery and Innovation Building, which is set to open March 2019.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
388 880.00
GBP/ Highest offer:
399 900.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
73000000
32321200
32321300
38000000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Riccarton Campus
II.2.4) Description of the procurement
This Immersive Reality Facility is required to support the University’s research activities and enable staff, students and industry partners create ground-breaking technologies and solutions using digital tools.
The required solution must include the following components:
— software,
— hardware,
— projector/screen,
— main PC and 2 Offline Development PCs,
— illuminated keyboard
— head mounted displays
— tracking system — 6 Degrees of Freedom (6-DOF),
— control system,
— sound system and
— 3D Glasses.
The University has a budget of 400 000 GBP for this immersive facility, which is inclusive VAT. Within this budget, the University requires the supply, installation, training and 1 year warranty, plus the option to extend the warranty annually for a further 2 years.
The ultimate solution must be able to be implemented on all of the University’s UK and Global campus locations and include common software platform and integration between all the University’s campus locations. Please note that the supply of hardware and software for the other Campus locations is not required as part of the initial requirement or budget, however there may be a future requirement which the Successful Contractor should be capable of delivering.
The University is seeking a multi-stranded, collaborative and strategic relationship with the Successful Contractor.
II.2.5) Award criteria
Quality criterion: Fitness for Purpose
/ Weighting: 35
Quality criterion: Installation
/ Weighting: 7
Quality criterion: Service Delivery
/ Weighting: 8
Quality criterion: Contract Management and Past Projects
/ Weighting: 5
Quality criterion: Collaborative Outlook
/ Weighting: 30
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The University reserves the right to extend the supply agreement to its global campuses subject to satisfactory performance and continuation of the Universitys requirements. Please note that the other campus locations is not required as part of the initial requirement and budget however there may be a future requirement which the Successful Contractor should be capable of delivering.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 192-433473
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/12/2018
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Virtalis Limited
Chester House, 79 Dane Rd
Sale
M33 7BP
UK
Telephone: +44 1619691155
NUTS: UKD6
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
399 997.00
GBP
/ Highest offer:
399 998.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
— bidders will be asked to submit the following forms:
—— form of tender,
—— Freedom of Information,
—— Bona Fide Tender,
—— Parent Company Guarantee and Supply Chain Code of Conduct. These forms will not be scored,
— bidders must confirm that they comply with Modern Slavery Act 2015,
— where the capability and capacity of a subcontractor, members of a consortia or any other body will be relied on, separate ESPD(s) are required from each of those other parties relied on,
— where subcontractors are to be used but their capability and capacity are not relied on, the University may choose to request separate ESPD(s).
(SC Ref:569093)
VI.4) Procedures for review
VI.4.1) Review body
Heriot Watt University
Moyen House, Research Park North, Heriot-Watt University
Riccarton, Edinburgh
EH14 4AP
UK
Telephone: +44 1314513767
Internet address(es)
URL: http://hw.ac.uk
VI.5) Date of dispatch of this notice
15/01/2019