Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Borough Council Wellingborough
Wellingborough
UK
Contact person: Emma McGinlay
E-mail: EMcGinlay@wellingborough.gov.uk
NUTS: UKF2
Internet address(es)
Main address: www.wellingborough.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tender for the Management and Operation of Castle Theatre
II.1.2) Main CPV code
92320000
II.1.3) Type of contract
Services
II.1.4) Short description
The Borough Council of Wellingborough is inviting suitably qualified and experienced organisations to tender for the contract to manage and operate the Castle Theatre in Wellingborough. The contract will be formed of a building lease and management contract, thereby transferring the business of the theatre and all its activities to an external party. The council is seeking to negotiate a long-term commitment with a suitable partner. It is looking for an experienced company or organisation that brings prudent business planning as well as artistic vision and innovation to sustain and develop the Castle Theatre as a professional and community theatre and cinema for Wellingborough.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
4 000 000.00
EUR
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF2
Main site or place of performance:
Within the Borough of Wellingborough.
II.2.4) Description of the procurement
The tender process will be undertaken in accordance with the Official Journal of the European Union (OJEU), Public Contract Regulation 2015 and Borough Council of Wellingborough’s contract procedures rules.
Borough Council of Wellingborough (the Council) is seeking proposals that meet the priorities of the council and Castle Theatre both in terms of financial benefit as well as non-financial matters, particularly regarding maximising the potential of the theatre as a community and cultural asset for the people of Wellingborough and the surrounding area.
The value of the contract has been calculated based on the current subsidy paid by the Council which is expected to diminish during the contract term and any future management fee payable to the Council. It does not include any potential capital works that might be required.
II.2.5) Award criteria
Quality criterion: Professional programming and artistic delivery
/ Weighting: 12
Quality criterion: Marketing
/ Weighting: 10
Quality criterion: Pricing strategy
/ Weighting: 5
Quality criterion: Organisational structure
/ Weighting: 5
Quality criterion: Community benefit
/ Weighting: 10
Quality criterion: Ancillary activity and secondary spend, including catering and bars
/ Weighting: 5
Quality criterion: Asset and facilities management
/ Weighting: 5
Quality criterion: Management of the Contract
/ Weighting: 5
Quality criterion: Business plan
/ Weighting: 5
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of 10 years may be extended by a further period of 5 years depending on the performance of the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 192-393669
Section V: Award of contract
Title: Tender for the Management and Operation of Castle Theatre
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/01/2019
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Parkwood Leisure Ltd
Preston
UK
NUTS: UKD4
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 485 457.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Borough Council Wellingborough
Wellingborough
UK
VI.4.2) Body responsible for mediation procedures
Borough Council of Wellingborough
Wellingborough
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Borough Council Wellingborough will incorporate a minimum 10 day standstill period at the point of notification of the decision to award the contract. The decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in I.1 above within the standstill period. If an appeal or challenge to award the contract has not been successfully resolved the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties to take action in the High Court. Any such action must be brought promptly (generally within 3 months, although this time period may be reduced to 30 days in certain circumstances). Where a legal challenge is made after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the Court.
VI.5) Date of dispatch of this notice
14/01/2019