Contract notice
Section I: Contracting
authority
I.1) Name and addresses
York St John University
Lord Mayors Walk
York
YO31 7EX
UK
Telephone: +44 1904876611
E-mail: tenders@yorksj.ac.uk
NUTS: UKE21
Internet address(es)
Main address: https://www.yorksj.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-York:-IT-software-package./ZTBCSC82QE
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.delta-esourcing.com/tenders/UK-UK-York:-IT-software-package./ZTBCSC82QE
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: University
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Corporate Information Systems — HR and Finance
II.1.2) Main CPV code
48517000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University is seeking to appoint a suitably qualified supplier or suppliers to undertake the supply, implementation and ongoing support and development of Corporate Information Systems (HR, Payroll and Finance), including any necessary business process mapping and reengineering required to achieve best efficiency and benefit from the new platforms. The contract term will be 5 years.
II.1.5) Estimated total value
Value excluding VAT:
4 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
This ITT is subdivided into two individual lots. Bidders are welcome to return bids for 1 or both of the available lots. At this time, YSJU has no predetermined position on its preference between a single sourced solution or a combination of separate solutions from different providers. The purpose of this exercise is to source and identify the optimum solution for the university.
II.2) Description
Lot No: 1
II.2.1) Title
Finance System
II.2.2) Additional CPV code(s)
48442000
II.2.3) Place of performance
NUTS code:
UKE21
Main site or place of performance:
York.
II.2.4) Description of the procurement
The University is looking to replace its current systems, which have become outdated and no longer meet our future needs. Financial and accounting functions within the business seek to surpass the limitations of the present system with the installation of a modern replacement that is fit for current and future purposes, and which enables data to be queried across application boundaries.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/856T57FH6H
Lot No: 2
II.2.1) Title
Human Capital Management and Payroll System
II.2.2) Additional CPV code(s)
48450000
II.2.3) Place of performance
NUTS code:
UKE21
Main site or place of performance:
York.
II.2.4) Description of the procurement
A robust end-to-end HCR and Payroll system must be implemented which will support YSJU’s requirements as well as giving superior functionality that will generate advantage within our sector. Existing and future YSJU systems will need to co-exist with those employed to deliver this solution.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/ZTBCSC82QE
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of relevant organisations are required in order to perform this service. Where applicable, bidders must confirm if they hold the particular authorisation or memberships.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The performance of the successful bidder will be monitored through agreed Key Performance Indicators, to be included in the Systems Agreement attached to this Contract Notice. Where performance falls below the minimum acceptable level during the contract, the successful Bidder will be required to produce a Remedial Plan for the approval of YSJU. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the successful bidder's contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/03/2019
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/03/2019
Local time: 17:00
Place:
York, United Kingdom.
Information about authorised persons and opening procedure:
Tenders to be opened and verified by the YSJU Head of Procurement and the Director of ICT.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-York:-IT-software-package./ZTBCSC82QE
To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/ZTBCSC82QE
GO Reference: GO-2019114-PRO-13877515
VI.4) Procedures for review
VI.4.1) Review body
York St John University
Lord Mayors Walk
York
YO31 7EX
UK
Telephone: +44 1904876611
E-mail: tenders@yorksj.ac.uk
Internet address(es)
URL: https://www.yorksj.ac.uk/
VI.4.4) Service from which information about the review procedure may be obtained
York St John University
Lord Mayors Walk
York
YO31 7EX
UK
Telephone: +44 1904876611
VI.5) Date of dispatch of this notice
14/01/2019