Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Sevenoaks District Council
Council Offices, Argyle Road
Sevenoaks, Kent
TN13 1HG
UK
Contact person: Ian Finch, Head of Direct Services
Telephone: +44 1732227407
E-mail: ian.finch@sevenoaks.gov.uk
NUTS: UKJ4
Internet address(es)
Main address: www.sevenoaks.gov.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA4061
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Operation and Management of Swanley Market
Reference number: C-01-19
II.1.2) Main CPV code
79420000
II.1.3) Type of contract
Services
II.1.4) Short description
The District Council of Sevenoaks invites Tenders for the operation and management of the statutory based Swanley Market every Wednesday (Christmas and Public Holidays excepted) from 9 a.m. until 5 p.m. (4:00 p.m. in the winter — the last Wednesday in October to the first Wednesday in April inclusive) throughout the year.
Part of the current Swanley Market site may be subject to redevelopment during the course of this market contract. The redevelopment proposals, which are still subject to planning and all other necessary permissions at the time of this Invitation to Tender, may require part of the market site to be given up while redevelopment is underway. Accordingly, service providers are required to submit tenders for both the operation of the established Market and for the operation with a reduced stall layout (Lots 1 and 2). Lot 1 and Lot 2 shall be awarded together to the same service provider.
II.1.5) Estimated total value
Value excluding VAT:
1 390 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Contractors must submit tenders for both lots. Lot 1 and Lot 2 shall be awarded together to the same service provider.
II.2) Description
Lot No: 1
II.2.1) Title
Swanley Market (Lot 1)
II.2.2) Additional CPV code(s)
79420000
II.2.3) Place of performance
NUTS code:
UKJ4
Main site or place of performance:
London Road Swanley and Swanley Centre, Swanley
II.2.4) Description of the procurement
It is expected the Swanley Market will be established within the existing Market bounds upon commencement of this contract (Lot 1). The Swanley market (Lot 1) area consists of street trading along the pedestrianised length of London Road as well as occupation of a market square under the Council’s licence agreement with the privately owned Swanley Centre. The area is as shown edged red in Plan B. This market layout has a stall frontage of 433 m(1420’). See also Plan D drawing no. 5012/001/002 for stall layout and permissible stall-holder access points also included within the Heads of Terms.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2019
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
Option to extend the agreement until 31.3.2024
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers must bid for all Lots. Lot 1 and Lot 2 shall be awarded together to the same service provider.
Lot No: 2
II.2.1) Title
Swanley Market (Lot 2)
II.2.2) Additional CPV code(s)
79420000
II.2.3) Place of performance
NUTS code:
UKJ4
Main site or place of performance:
London Road, Swanley
II.2.4) Description of the procurement
Part of the current Swanley Market site may be subject to redevelopment during the course of this market contract. The redevelopment proposals, which are still subject to planning and all other necessary permissions at the time of this Invitation to Tender, may require part of the market site to be given up while redevelopment is underway.
The reduced Swanley Wednesday market (Lot 2) area consists of street trading along the pedestrianised length of London Road only. The area is shown edged red in Plan C. This market layout has a stall frontage of 334 m (1 096 feet). The stall layout and permissible stall-holder access points shall remain as shown on Plan D drawing no. 5012/001/002 with the exception of stalls in The Square at the Swanley Centre.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2019
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
Option to extend the agreement until 31.3.2024
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers must bid for all Lots. Lot 1 and Lot 2 shall be awarded together to the same service provider.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/02/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/02/2019
Local time: 08:00
Place:
Council Offices, Argyle Road, Sevenoaks, Kent TN13 1HG
Information about authorised persons and opening procedure:
As set out in the procurement documents.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=214498.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:214498)
VI.4) Procedures for review
VI.4.1) Review body
Sevenoaks District Council
Council Offices, Argyle Road
Sevenoaks, Kent
TN13 1HG
UK
Internet address(es)
URL: www.sevenoaks.gov.uk
VI.5) Date of dispatch of this notice
14/01/2019