Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Aberdeen Heat & Power Ltd
SC233625
63 Cotton Street
Aberdeen
AB11 5EG
UK
Contact person: Mark Gordon
Telephone: +44 1224580058
E-mail: markgordon@aberdeenheatandpower.co.uk
NUTS: UKM50
Internet address(es)
Main address: www.aberdeenheatandpower.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12622
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Loacal Authority Arms Length External Organisation
I.5) Main activity
Other: Domestic Heating
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance, Repair and Installation Services for Dwellings connected to District Heating Systems
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Works
II.1.4) Short description
Provide maintenance, repair and installation services for heating systems within domestic dwellings connected to district and communal heating systems operated by aberdeen heat and power.
II.1.5) Estimated total value
Value excluding VAT:
450 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
09323000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeen City.
II.2.4) Description of the procurement
Aberdeen Heat and Power (AHP) are tendering for a Contractor to provide a responsive maintenance and repair service for those properties supplied with space and water heating from the Aberdeen City CHP district heating network, and the ad-hoc installation of heating to those properties not currently supplied from the CHP DH Network.
This requires a reactive Service in response to calls from householders and Aberdeen City Council staff, with regard heating issues within the dwellings. Provision of an on-call service for calls and referrals outwith normal working hours (including weekends) is essential.
A typical year will have around 1100 referrals, of which about 10 % will be outwith normal working hours.
The installation requirement is on an ad-hoc basis for the installation of a wet radiator system to connect flats (currently electrically heated) within multi-storey blocks supplied by the DH Network.
The buildings currently connected to the CHP Network are:
— Stockethill/Cairncry: Woodhill, Castleton, Beechwood, Oldcroft, Stockethill, Rosehill, Cairncry and Cornhill Courts. Hilton Court, Stewart Park Court and Granitehill House,
— Hazlehead: Rose, Bruce, Davidson and Wallace Houses, 2 janitors houses in Groats Road and Denseat Court,
— Seaton: Seaton, Donview and Seaview Houses, Promenade, Regent Linksfield, Bayview, North Sea, Aulton, Beachview, Inverdon, Balgownie, St Ninian and Lord Hays Courts,
— Tillydrone: Donside, Grandholm, St Machar, Elphinstone, Kings, Tillydrone and Meadow Courts.
Other domestic dwellings connected to district or communal heating, outwith the CHP Network, that AHP are responsible for maintaining on behalf of Aberdeen City Council are: Grampian, Morven, and Brimmond Courts, Kincorth Land, Balmoral and Gairn Courts, Regensburg Court, Mastrick Land, Smithfield Court, Ashgrove Court, Fountain Grange.
II.2.5) Award criteria
Criteria below:
Quality criterion: Delivery of the services, including management, administration, and reporting procedures
/ Weighting: 55 %
Quality criterion: Evidence of good workmanship and extent and nature of accreditations and qualifications
/ Weighting: 15 %
Quality criterion: Use of statistical evidence obtained from monitoring faults
/ Weighting: 15
Quality criterion: Evidence of complaints handling procedures
/ Weighting: 10 %
Quality criterion: Community benefits
/ Weighting: 5
Price
/ Weighting:
50 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option for 1 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Aberdeen Heat and Power is a “not for profit” company that was set up by Aberdeen City Council in 2002 to develop and operate district heating and CHP (Combined Heat and Power) schemes within the city.
To date, Aberdeen Heat and Power has developed 4 CHP district heating networks supplying heat and hot water to just under 3 000 flats (within 33 multi-storey blocks) and to 19 public buildings.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
SNIPEF or equivalent for plumbing and mechanical works.
SELECT: for electrical works related to removing existing storage heating systems.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
N/a
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/02/2019
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/02/2019
Local time: 12:00
Place:
63 Cotton Street, Aberdeen, AB11 5EG.
Information about authorised persons and opening procedure:
Mark Gordon, operation and maintenance officer.
Opened electronically.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
4 years.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
N/A.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=568043
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The agreement shall provide that the Contractor will initiate a community benefits plan. This plan may support AH&P in the fulfilment of its objectives or alternatively may give other undertakings. Examples are given within the tender document of benefits that may help meet AH&P objectives of developing and promoting and increasing the awareness of district heating in the wider community, providing affordable warmth and reducing carbon emissions.
There is no requirement on participants to include schemes specific to the above AH&P objectives and applicants can provide, and they can submit plans that benefit the community in other ways.
(SC Ref:568043)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=568043
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Heat and Power Ltd
63 Cotton Street
Aberdeen
AB11 5EG
UK
Telephone: +44 1224580058
E-mail: info@aberdeenheatandpower.co.uk
Internet address(es)
URL: www.aberdeenheatandpower.co.uk
VI.4.2) Body responsible for mediation procedures
Brodies
15 Atholl Crescent
Edinburgh
EH3 8HA
UK
Telephone: +44 1312283777
E-mail: mailbox@brodies.com
Fax: +44 1312283878
Internet address(es)
URL: www.brodies.com
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Returns Assesed within one week of opening.
VI.4.4) Service from which information about the review procedure may be obtained
Aberdeen Heat and Power
63 cotton Street
Aberdeen
AB11 5EG
UK
Telephone: +44 1224580058
E-mail: info@aberdeenheatandpower.co.uk
Internet address(es)
URL: www.aberdeenheatandpower.co.uk
VI.5) Date of dispatch of this notice
18/01/2019