Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Fife Housing Group
7 Pitreavie Court, Pitreavie Business Park
Dunfermline
KY11 8UU
UK
Telephone: +44 1383606162
E-mail: info@fifehg.org.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.fifehg.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11022
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas Services and Reactive Repairs and Ad-Hoc Boiler and Full System Renewal 2019 — 2024
II.1.2) Main CPV code
50531200
II.1.3) Type of contract
Services
II.1.4) Short description
Fife Housing Association wishes to enter into a Measure Term Contract Agreement (MTCA) with 2 separate organisations/suppliers who are suitably qualified and experienced in the provision of gas services and reactive repairs and ad-hoc boiler and full system renewal for the lot and Categories detailed below. The MTCA for gas services and reactive repairs and ad-hoc boiler and full system renewal will be for a 3 year period with the option to extend for 2 x single 1 year periods solely at Fife Housing Association discretion.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
East Gas Services and Reactive Repairs and West Ad-hoc Boiler and Full System Renewal 2019 — 2024
II.2.2) Additional CPV code(s)
50531100
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
Lot 1:
East Gas Services and Reactive Repairs and West Ad-hoc Boiler and Full System Renewal 2019 — 2024
East Gas Services and Reactive Repairs 2019 – 2024 – 1130 Properties
and
West Ad-hoc Boiler and Full System Renewal 2019 — 2024
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60 %
Cost criterion: Cost of Service
/ Weighting: 40 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The MTCA for gas services and reactive repairs and ad-hoc boiler and full system renewal will be for a 3 year period with the option to extend for 2 x single 1 year periods solely at Fife Housing Association discretion.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
ESPD Guidance document.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
West Gas Services and Reactive Repairs and East Ad-hoc Boiler and Full System Renewal 2019 — 2024
II.2.2) Additional CPV code(s)
50531100
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
Lot 2
West Gas Services and Reactive Repairs and East Ad-hoc Boiler and Full System Renewal 2019 — 2024
West Gas Services and Reactive Repairs 2019 – 2024 – 1318 Properties
and
East Ad-hoc Boiler and Full System Renewal 2019 – 2024
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60 %
Cost criterion: Cost of Service
/ Weighting: 40 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The MTCA for gas services and reactive repairs and ad-hoc boiler and full system renewal will be for a 3 year period with the option to extend for 2 x single 1 year periods solely at Fife Housing Association discretion.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
ESPD Guidance document.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Project particulars and ESPD guidance — Gas service and repairs contract_FHG — final.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Project particulars and ESPD guidance — Gas service and repairs contract_FHG — final.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Project particulars and ESPD guidance — Gas service and repairs contract_FHG — final.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
KPI's will provided with stage 2.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/02/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/03/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Jan 2022 or 2023 or 2024 depending on options taken by FHG.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you comprehensivley read and understand the attached ESPD “Project Particulars and ESPD Guidance — Gas Service and Repairs Contract_FHG – final” as failure to respond correctly may result in removal from the tender process.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=570463
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
CB Information will be provided with the stage 2 documents.
(SC Ref:570463)
VI.4) Procedures for review
VI.4.1) Review body
Fife Housing Group
7 Pitreavie Court, Pitreavie Business Park
Dunfermline
KY11 8UU
UK
Telephone: +44 1383606162
Internet address(es)
URL: http://www.fifehg.org.uk
VI.5) Date of dispatch of this notice
18/01/2019