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II.1.1) Title
Lighthouse Schools Partnership — Tender for Grounds Maintenance Services
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide grounds maintenance services for the Lighthouse Schools Partnership at the following schools:
Portishead Hub:
— Gordano School,
— High Down Infant and Junior Schools,
— Portishead Primary School,
— St Peter’s Church of England Primary School,
— St Mary’s CE Primary School.
Backwell Hub:
— Backwell School,
— Backwell C of E Junior School,
— West Leigh Infant School,
— Flax Bourton C of E Primary School,
— Yatton Infant and Junior Schools,
— Northleaze C of E Primary School,
— Grove Junior School,
— Hannah More Primary School,
— Wraxall C of E VA Primary School.
Chew Valley Hub:
— Chew Valley School.
II.1.5) Estimated total value
Value excluding VAT:
660 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Lot No: 1
II.2.1) Title
Portishead Hub
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
See II.1.4) Short description for list of schools
Bristol area
United Kingdom
II.2.4) Description of the procurement
The contract being tendered is for 3 years, from 1.8.2019 until 31.7.2022, with an option for a further extension period at the end of the contract term for a further term of 3 years.
This tender project is seeking to appoint a suitably qualified supplier whose experience, initiative and innovation will be an asset to the schools in enhancing the appearance of the grounds and general campuses along with all pitches used for football, rugby, cricket and various other sports.
The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place annually to reconcile the achievement of the and delivery of the specification of the contract within each location.
The client requires that the tendered specification is undertaken at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract and also the resource to meet the season needs of the contract.
The value of the current contract is in the region of 110 000 GBP per annum.
The contract may be let as a whole “lot” or indeed split into 3 “lots” comprising of each secondary school and the respective feeder Primary Schools.
The scope of the contract and specification will include but not be limited to:
1) Maintenance of grassed areas;
2) Sports pitch marking and maintenance;
3) Maintenance of shrub and plant borders;
4) Hedge and tree maintenance;
5) Weed control;
6) Fence lines;
7) Drainage ditches;
8) Preparation and maintenance of the cricket squares.
It is also the objective of this tender for the successful supplier to have in place a management support structure, site supervision and training plan that ensures that all client locations are kept to standard at all times and that the required grounds maintenance specification is achieved consistently.
It should be noted that the successful supplier will be expected to provide innovation, proven maintenance methods and appropriate equipment to the contract, thus ensuring that the highest levels of service are maintained in all areas at all times.
The successful supplier will be expected to actively work with the client to support environmental statement/aims, outline their own environmental policies and demonstrate what measures and procedures they propose to take.
Lighthouse Schools Partnership (Multi Academy Trust) is expected to grow in the number of schools becoming part of the Trust during this contract period, and the provision of grounds maintenance services within these schools when they have joined the MAT will fall under the scope of this contract. The successful supplier will be expected to provide this service within these additional schools using the same costing model that they applied to their successful tender submission for the Lighthouse Schools Partnership at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.
Please note: further schools may be added to the contract during the tender process and during the life of the contract, as detailed above.
Further information is provided in the SQ Documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2019
End:
31/07/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Backwell Hub
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
See II.1.4) Short description for list of schools
Bristol area
United Kingdom
II.2.4) Description of the procurement
The contract being tendered is for 3 years, from 1.8.2019 until 31.7.2022, with an option for a further extension period at the end of the contract term for a further term of 3 years.
This tender project is seeking to appoint a suitably qualified supplier whose experience, initiative and innovation will be an asset to the schools in enhancing the appearance of the grounds and general campuses along with all pitches used for football, rugby, cricket and various other sports.
The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place annually to reconcile the achievement of the and delivery of the specification of the contract within each location.
The client requires that the tendered specification is undertaken at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract and also the resource to meet the season needs of the contract.
The value of the current contract is in the region of 110 000 GBP per annum.
The contract may be let as a whole “lot” or indeed split into 3 “lots” comprising of each secondary school and the respective feeder Primary Schools.
The scope of the contract and specification will include but not be limited to:
1) Maintenance of grassed areas;
2) Sports pitch marking and maintenance;
3) Maintenance of shrub and plant borders;
4) Hedge and tree maintenance;
5) Weed control;
6) Fence lines;
7) Drainage ditches;
8) Preparation and maintenance of the cricket squares.
It is also the objective of this tender for the successful supplier to have in place a management support structure, site supervision and training plan that ensures that all client locations are kept to standard at all times and that the required grounds maintenance specification is achieved consistently.
It should be noted that the successful supplier will be expected to provide innovation, proven maintenance methods and appropriate equipment to the contract, thus ensuring that the highest levels of service are maintained in all areas at all times.
The successful supplier will be expected to actively work with the client to support environmental statement/aims, outline their own environmental policies and demonstrate what measures and procedures they propose to take.
Lighthouse Schools Partnership (Multi Academy Trust) is expected to grow in the number of schools becoming part of the Trust during this contract period, and the provision of grounds maintenance services within these schools when they have joined the MAT will fall under the scope of this contract. The successful supplier will be expected to provide this service within these additional schools using the same costing model that they applied to their successful tender submission for the Lighthouse Schools Partnership at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.
Please note: further schools may be added to the contract during the tender process and during the life of the contract, as detailed above.
Further information is provided in the SQ Documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2019
End:
31/07/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Backwell Hub
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
See II.1.4) Short description for list of schools
Bristol area
United Kingdom
II.2.4) Description of the procurement
The contract being tendered is for 3 years, from 1.8.2019 until 31.7.2022, with an option for a further extension period at the end of the contract term for a further term of 3 years.
This tender project is seeking to appoint a suitably qualified Supplier whose experience, initiative and innovation will be an asset to the schools in enhancing the appearance of the grounds and general campuses along with all pitches used for football, rugby, cricket and various other sports.
The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place annually to reconcile the achievement of the and delivery of the specification of the contract within each location.
The client requires that the tendered specification is undertaken at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract and also the resource to meet the season needs of the contract.
The value of the current contract is in the region of 110 000 GBP per annum.
The contract may be let as a whole “lot” or indeed split into 3 “lots” comprising of each secondary school and the respective feeder Primary Schools.
The scope of the contract and specification will include but not be limited to:
1) Maintenance of grassed areas;
2) Sports pitch marking and maintenance;
3) Maintenance of shrub and plant borders;
4) Hedge and tree maintenance;
5) Weed control;
6) Fence lines;
7) Drainage ditches;
8) Preparation and maintenance of the cricket squares.
It is also the objective of this tender for the successful Supplier to have in place a management support structure, site supervision and training plan that ensures that all client locations are kept to standard at all times and that the required grounds maintenance specification is achieved consistently.
It should be noted that the successful supplier will be expected to provide innovation, proven maintenance methods and appropriate equipment to the contract, thus ensuring that the highest levels of service are maintained in all areas at all times.
The successful Supplier will be expected to actively work with the client to support environmental statement / aims, outline their own environmental policies and demonstrate what measures and procedures they propose to take.
Lighthouse Schools Partnership (Multi Academy Trust) is expected to grow in the number of schools becoming part of the Trust during this contract period, and the provision of grounds maintenance services within these schools when they have joined the MAT will fall under the scope of this contract. The successful supplier will be expected to provide this service within these additional schools using the same costing model that they applied to their successful tender submission for the Lighthouse Schools Partnership at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.
Please note: further schools may be added to the contract during the tender process and during the life of the contract, as detailed above. Additionally, the following Chew Valley Hub schools are not included in the tender process at this current time; however, the client would potentially want them to be included when their current contract expires:
— Bishop Sutton Primary School,
— Stanton Drew Primary School,
— East Harptree CE VC Primary School,
— Ubley CE VC Primary School,
— Winford CE VC Primary School.
Further information is provided in the SQ Documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2019
End:
31/07/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/lighthouse_schools_partnership
The closing date for receipt of the Selection Questionnaire is 15.2.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.