Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Secretary of State for Environment, Food and Rural Affairs (Defra)
17 Nobel House
London
SW1P 3JR
UK
Contact person: Garry Raisbeck
Telephone: +44 2080261444
E-mail: Garry.Raisbeck@defra.gsi.gov.uk
NUTS: UK
Internet address(es)
Main address: www.defra.gov.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Farm Business Survey 2018/19 to 2020/21
II.1.2) Main CPV code
03000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Farm Business Survey (FBS) is a long standing annual survey collecting data from a representative sample of all farm types in England. The FBS collects information on the financial, physical and environmental performance of farm businesses to inform and evaluate policy decisions. The FBS is intended to serve the needs of farmers, farming and land management interest groups, government, government partners and researchers. It currently also meets an obligation to supply data to the EU Farm Accountancy Data Network (FADN).
This follows the PIN (PIN Reference 2016-041680 issued on 31.8.2016 (https://defra.bravosolution.co.uk/web/login,html?_ncp=1441867266908.34013-1).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
11 107 859.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
77000000
77100000
79311000
79311100
79311200
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
England.
II.2.4) Description of the procurement
Defra is seeking to appoint a contractor to undertake the Farm Business Survey (FBS) in England. The FBS is an annual survey collecting detailed physical and financial data from the specified, stratified sample of representative “commercially viable” farm businesses in England. Participating farms are full-time or part-time commercial undertakings. Data collected by the contractor as part of the “core” FBS will cover all aspects of the farm business; both financial i.e. output value and costs relating to all farming enterprises; diversified activities; revenue from agricultural support and agri-environment schemes and physical as well as labour and geographical characteristics. The FBS methodology has been established over a number of years based on sound management accounting principles and in line with the requirements from the European Commission’s Farm Accountancy Data Network (FADN). The contractor will use data collected to construct a “Farm Account” (management account) for each farm comprising a profit and loss account, balance sheet and net worth reconciliation. Annual data will be required for 3 surveys, covering accounting periods 2018/19, 2019/20 and 2020/21.
The Contractor will be required to establish and maintain a survey sample large enough to deliver “complete” and validated records for farm businesses in England for each year of the contract. Defra reserves the right to exercise an option under the contract to require provision of additional services across 12 potential work streams as set out in the procurement documents. It should be noted that there is no guarantee of this further business and Defra is not obliged to exercise this option. Exercise of the option for additional services by Defra is dependent upon the successful contractor delivering the initial services under the Contract to Defra’s satisfaction, the availability of further capital funding and whether Defra considers that any or all of the additional services are necessary.
II.2.5) Award criteria
Quality criterion: Health and safety policy
/ Weighting: 3 %
Quality criterion: Sustainability
/ Weighting: 3 %
Quality criterion: Equality and diversity
/ Weighting: 3 %
Quality criterion: Aims and objectives
/ Weighting: 10 %
Quality criterion: Approach and methodology
/ Weighting: 36 %
Quality criterion: Data protection and storage
/ Weighting: 15 %
Quality criterion: Project team
/ Weighting: 15 %
Quality criterion: Project management
/ Weighting: 15 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
Yes
Description of options:
Funding is available for core services under the contract. However Defra reserves the right to exercise an option under the contract to require provision of additional services (across 12 potential work streams as detailed in the procurement documents). It should be noted that there is no guarantee of this further business and Defra is not obliged to exercise this option. Exercise of the option for additional services by Defra is dependent upon the successful contractor delivering the initial services under the Contract to Defra’s satisfaction, the availability of further capital funding and whether Defra considers that any or all of the additional services are necessary.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 223-406371
Section V: Award of contract
Contract No: 1
Title: Farm Business Survey Provision of Agricultural Business Data Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/12/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
University of Nottingham
Sutton Bonington Campus
Loughborough
LE12 5RD
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 11 107 859.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Procurement managed by an authorised person from the Authority's Defra Group Commercial.
VI.4) Procedures for review
VI.4.1) Review body
VI.4.2) Body responsible for mediation procedures
Defra Group Commercial
4a Nobel House, 17 Smith Square
London
SW1P 3JR
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority will act in accordance with the Public Contract Regulations 2015. The rules relating to appeal are complex and a dissatisfied tenderer is advised to take their own legal advice.
VI.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice
London
WC1A 2LL
UK
VI.5) Date of dispatch of this notice
18/01/2019