Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
firmus energy Supply Limited
A4/A5 Fergusons Way, Kilbegs Industrial Estate
Antrim
BT41 4LZ
UK
Contact person: Brian Wheatley
Telephone: +44 2894427450
E-mail: procurement@firmusenergy.co.uk
NUTS: UKN13
Internet address(es)
Main address: www.firmusenergy.co.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
http://www.firmusenergy.co.uk/publications/category/tender-opportunities/specific/provision-of-a-billing-customer-management-system
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the following address:
firmus energy Supply Limited
A4/A5 Fergusons Way, Kilbegs Industrial Estate
Antrim
BT41 4LZ
UK
E-mail: procurement@firmusenergy.co.uk
NUTS: UKN13
Internet address(es)
Main address: www.firmusenergy.co.uk
I.6) Main activity
Production, transport and distribution of gas and heat
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Acquisition and Implementation of a Billing and Customer Management System for a Gas Supply Company
II.1.2) Main CPV code
48100000
II.1.3) Type of contract
Services
II.1.4) Short description
Acquisition and implementation of a billing and customer management system for a gas supply company.
II.1.5) Estimated total value
Value excluding VAT:
1 300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48612000
48613000
48217000
48333000
48442000
48445000
72000000
72212100
72260000
72253000
II.2.3) Place of performance
NUTS code:
UKN13
Main site or place of performance:
Antrim.
II.2.4) Description of the procurement
Acquisition and implementation of a billing and customer management system for a gas supply company.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
It is anticipated that the contract will be entered into for an initial 3-year period. The duration indicated above reflects the potential for 2 x 1 year contract extensions.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Potential to accept additional software functionality.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The bidder must have previous experience in the successful implementation and subsequent support of a commercial off-the-shelf gas billing package.
The bidder must be able to demonstrate the full compliance with GDPR and NIS Directive requirements.
The bidder must be able to demonstrate the previous use of a standard project management methodology to successfully deliver the end product to customers.
The bidder must use ITIL compliant service desk processes and procedures.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.6) Deposits and guarantees required:
Firmus energy requires the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Subject to the status and involvement of the parties, firmus energy may require the parties to commit to joint and several liability in respect of the contract. Alternatively, firmus energy may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/02/2019
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional information
Additional information can be found within the procurement documents at https://www.firmusenergy.co.uk/publications/category/tender-opportunities/specific/provision-of-a-billing-customer-management-system.
VI.4) Procedures for review
VI.4.1) Review body
firmus energy Supply Limited
A4/A5 Fergusons Way, Kilbegs Industrial Estate
Antrim
BT41 4LZ
UK
Telephone: +44 2894427450
E-mail: procurement@firmusenergy.co.uk
Internet address(es)
URL: www.firmusenergy.co.uk
VI.4.2) Body responsible for mediation procedures
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street, Belfast
Antrim
BT1 3JF
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Firmus energy will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all bidders. The standstill period provides time for review of the award decision by unsuccessful bidders before the contract is entered into.
VI.5) Date of dispatch of this notice
18/01/2019