Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Contact person: Mary Salmon
Telephone: +44 01597826000
E-mail: mary.salmon@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: www.powys.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Finance and Purchase to Pay Software System
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Powys County Council (PCC) is seeking to establish a 3 Lot, multi supplier (Lots 2 & 3 only) Services Framework for provision of Financial Management IT Systems. The Systems shall, inter alia, include full functionality to deal effectively and efficiently with all aspects of Accounts Payable and Receivable, Procurement, Internal Trading, Bank Reconciliation, Project Costing, Asset Register, General Ledger, production of Annual Accounts and Budget Holder Reporting (including commitment accounting and data interrogation). An integrated e-procurement module that integrates with the supplier (creditor) database and accounts payable functions is also required.
See section VI.3 below for details of the permissible users of the Framework and instructions to access/download further information.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
10 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Finance System including Purchase to Pay
II.2.2) Additional CPV code(s)
66122000
48000000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 1 will be awarded to single supplier.
The System will be Cloud based, i.e. the infrastructure will be the responsibility of the Supplier.
PCC may, subject to the requisite approvals, proceed to call off services under this Lot 1, post the appointment of the successful supplier.
II.2.5) Award criteria
Quality criterion: 60% Quality 40% Price
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Finance System including Purchase to Pay
II.2.2) Additional CPV code(s)
66122000
48000000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 2 will be established as a Framework with 5 suppliers. Welsh Public Bodies will be able to run a mini competition to select a Supplier.
The System will be Cloud based, i.e the infrastructure will be the responsibility of the Supplier.
II.2.5) Award criteria
Quality criterion: 60% Quality 40% Price
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Finance System including Purchase to Pay
II.2.2) Additional CPV code(s)
66122000
48000000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 3 will be established as a Framework with 5 suppliers. Welsh Public Bodies will be able to run a mini competition to select a Supplier.
The infrastructure will be the responsibility of the Purchaser i.e. the software solution will on premise or hosted by the Purchaser.
II.2.5) Award criteria
Quality criterion: 60% Quality 40% Price
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 151-312707
Section V: Award of contract
Lot No: 1
Title: Finance System including Purchase to Pay
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/08/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ADVANCED BUSINESS SOFTWARE & SOLUTIONS LTD
Ditton Park, Riding Court Road
Datchet
SL3 9LL
UK
Telephone: +44 1753342740
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Finance System including Purchase to Pay
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/09/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Infosys Limited
10 Upper Bank Street
London
E14 5NP
UK
Telephone: +44 7985663029
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Civica UK Limited
2 Burston Road, Putney
London
SW15 6AR
UK
Telephone: +44 2077606016
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
ADVANCED BUSINESS SOFTWARE & SOLUTIONS LTD
Ditton Park, Riding Court Road
Datchet
SL3 9LL
UK
Telephone: +44 1753342740
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Finance System including Purchase to Pay
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/09/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Infosys Limited
10 Upper Bank Street
London
E14 5NP
UK
Telephone: +44 7985663029
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Civica UK Limited
2 Burston Road, Putney
London
SW15 6AR
UK
Telephone: +44 2077606016
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
ADVANCED BUSINESS SOFTWARE & SOLUTIONS LTD
Ditton Park, Riding Court Road
Datchet
SL3 9LL
UK
Telephone: +44 1753342740
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Powys County Council (PCC) is procuring the Framework on behalf of itself Welsh Public Bodies.
Welsh Public Bodies as identified below.
No minimum volume or value of services is guaranteed. Services will be 'called off' on an as required basis.
Each Lot will be evaluated & awarded on a separate basis
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders
PCC reserves the right to establish the Framework in whole or in part
PCC reserves the right to annul the tendering process and not establish the Framework / award any contract
Contract performance conditions may relate to social, economic and environmental considerations
All documents to be priced in GBP and all payments made in GBP.
Welsh Public Bodies as defined for the purposes of this Award as below.
Pembrokeshire College
Isle of Anglesey County Council
Bridgend County Borough Council
Blaenau Gwent County Borough Council
City of Cardiff Council
Caerphilly County Borough Council
Carmarthenshire County Council
Conwy County Borough Council
Ceredigion County Council
Denbighshire County Council
Flintshire County Council
Gwynedd Council
Merthyr Tydfil County Borough Council
Mid & West Wales Fire & Rescue Service
Monmouthshire Council
Neath Port Talbot County Borough Council
Newport City Council
Pembrokeshire County Council
Powys County Council
Rhondda Cynon Taf County Borough Council
Swansea City & County Council
Torfaen County Borough Council
Vale of Glamorgan Council
Wrexham County Borough Council
(WA Ref:85357)
VI.4) Procedures for review
VI.4.1) Review body
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 01597826000
VI.5) Date of dispatch of this notice
21/01/2019