Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Patick Housing Association Ltd
10 Mansfield Street
Glasgow
G11 5QP
UK
Telephone: +44 1413573773
E-mail: gkent@partickha.org.uk
NUTS: UKM82
Internet address(es)
Main address: www.partickha.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Partick Housing Association Planned Maintenance 2017 - 2020
Reference number: ESP 3948
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Works
II.1.4) Short description
Partick Housing Association is seeking to appoint between 1 and 4 (four) Contractors to their Framework Agreement for planned maintenance works. The main works to be carried out within the framework are replacement kitchens, bathrooms, windows and gas central heating installations. Further works may be included within the framework dependent on the results of an ongoing stock condition survey.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
150 108.00
GBP/ Highest offer:
208 488.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Kitchen Replacement
II.2.2) Additional CPV code(s)
39141400
45421151
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Partick district of Glasgow.
II.2.4) Description of the procurement
It is Partick Housing Association’s intention to enter into a Framework Agreement to provide their planned Maintenance Works throughout their housing stock. The works will take place within occupied tenanted domestic dwellings, mainly traditional sandstone flats. The full contractual requirements are set out in the draft ITT document which has been downloaded to the portal. The Association wishes to appoint up to a maximum of 4 main Contractors for these works which comprise the following core services; kitchen, bathroom, window, and heating replacements. These 4 elements are not carried out in the same properties each year. Therefore once appointed to the framework Contractors will be appointed to a project on the basis of their price for each separate element. i.e. The Contractor placed third on the framework may be the lowest price for the kitchen replacement works and will therefore be awarded the kitchen works for year 1 and will continue to be awarded the kitchen work in subsequent years if they perform to the contract KPI level in each year. If a particular Contractor is lowest priced for more than one element they may be awarded all or some of the elements they are lowest priced on, again on the requirement that they perform to the KPIs. Which elements such a Contractor would be awarded will be the decision of the employer. Alternatively the employer may choose after the first year of the framework to allow mini tendering for subsequent years. There is no guarantee that any Contractor will be awarded work under the framework. Contractors may apply for all or any combination of lots. It is the Association's preference that works are not subcontracted.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
The Association may choose to order additional works from the framework Contractors subject to the results of their ongoing stock condition survey.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Bathrooms Replacements
II.2.2) Additional CPV code(s)
39144000
45211310
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Partick district of Glasgow
II.2.4) Description of the procurement
It is Partick Housing Association’s intention to enter into a Framework Agreement to provide their planned maintenance works throughout their housing stock. The works will take place within occupied tenanted domestic dwellings, mainly traditional sandstone flats. The full contractual requirements are set out in the draft ITT document which has been downloaded to the portal. The Association wishes to appoint up to a maximum of 4 main Contractor’s for these works which comprise the following core services; kitchen, bathroom, window, and heating replacements. These 4 elements are not carried out in the same properties each year. Therefore once appointed to the Framework Contractors will be appointed to a project on the basis of their price for each separate element. i.e. The Contractor placed third on the framework may be the lowest price for the kitchen replacement works and will therefore be awarded the kitchen works for year 1 and will continue to be awarded the kitchen work in subsequent years if they perform to the contract KPI level in each year. If a particular Contractor is lowest priced for more than one element they may be awarded all or some of the elements they are lowest priced on, again on the requirement that they perform to the KPIs. Which elements such a Contractor would be awarded will be the decision of the employer. There is no guarantee that any Contractor will be awarded work under the Framework. Contractors may apply for all or any combination of lots. It is the Association's preference that works are not subcontracted.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
The Association may choose to order additional works from the framework Contractors subject to the results of their ongoing stock condition survey.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Window Replacements
II.2.2) Additional CPV code(s)
44221100
45421132
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Partick district of Glasgow.
II.2.4) Description of the procurement
It is Partick Housing Association’s intention to enter into a Framework Agreement to provide their planned maintenance works throughout their housing stock. The works will take place within occupied tenanted domestic dwellings, mainly traditional sandstone flats. The full contractual requirements are set out in the draft ITT document which has been downloaded to the portal. The Association wishes to appoint up to a maximum of 4 main Contractor’s for these works which comprise the following core services; kitchen, bathroom, window, and heating replacements. These 4 elements are not carried out in the same properties each year. Therefore once appointed to the framework Contractors will be appointed to a project on the basis of their price for each separate element. i.e. The Contractor placed third on the framework may be the lowest price for the kitchen replacement works and will therefore be awarded the kitchen works for year 1 and will continue to be awarded the kitchen work in subsequent years if they perform to the contract KPI level in each year. If a particular Contractor is lowest priced for more than one element they may be awarded all or some of the elements they are lowest priced on, again on the requirement that they perform to the KPIs. Which elements such a Contractor would be awarded will be the decision of the employer. There is no guarantee that any Contractor will be awarded work under the framework. Contractors may apply for all or any combination of Lots. It is the Association's preference that works are not subcontracted.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
The Association may choose to order additional works from the framework Contractors subject to the results of their ongoing stock condition survey.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 4
II.2.1) Title
Gas Central Heating and Boiler Replacements
II.2.2) Additional CPV code(s)
45232141
45331100
44620000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Partick district of Glasgow.
II.2.4) Description of the procurement
It is Partick Housing Association’s intention to enter into a Framework Agreement to provide their planned maintenance works throughout their housing stock. The works will take place within occupied tenanted domestic dwellings, mainly traditional sandstone flats. The full contractual requirements are set out in the draft ITT document which has been downloaded to the portal. The Association wishes to appoint up to a maximum of 4 main Contractor’s for these works which comprise the following core services; kitchen, bathroom, window, and heating replacements. These 4 elements are not carried out in the same properties each year. Therefore once appointed to the framework Contractors will be appointed to a project on the basis of their price for each separate element. i.e. The Contractor placed third on the framework may be the lowest price for the kitchen replacement works and will therefore be awarded the kitchen works for year 1 and will continue to be awarded the kitchen work in subsequent years if they perform to the contract KPI level in each year. If a particular Contractor is lowest priced for more than one element they may be awarded all or some of the elements they are lowest priced on, again on the requirement that they perform to the KPIs. Which elements such a Contractor would be awarded will be the decision of the employer. There is no guarantee that any Contractor will be awarded work under the framework. Contractors may apply for all or any combination of lots. The gas heating and boiler replacement installation works are not to be subcontracted.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
The Association may choose to order additional works from the framework Contractors subject to the results of their ongoing stock condition survey.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 132-269410
Section V: Award of contract
Lot No: 1
Title: Kitchen Replacement
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/02/2018
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MCN (Scotland) Ltd
13 Lady Jane Gate
Bothwell
G71 8BW
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
188 034.00
GBP
/ Highest offer:
342 063.48
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Bathrooms Replacements
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/02/2018
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MCN (Scotland) Ltd
13 Lady Jane Gate
Bothwell
G71 8BW
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
150 108.00
GBP
/ Highest offer:
208 488.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Window Replacements
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/02/2018
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Turner Property Services Ltd
65 Craigton Road
Glasgow
G51 3EQ
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 494 829.00
GBP
/ Highest offer:
1 920 384.90
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Gas Central Heating and Boiler Replacements
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/02/2018
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Mears Group
Mears Scotland Office, 224 West George Street
Glasgow
G2 2 PQ
UK
NUTS: UKM82
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
804 796.46
GBP
/ Highest offer:
1 471 412.71
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The full award criteria ratios, questions, weightings and scoring regime are published in the draft ITT document.
At Question reference 2.C.1:
Bidders are required to complete this question and provide an ESPD from the relevant sub contractor(s) if applicable to their bid.
The portal will close to questions seven days prior to the date for return of ESPDs.
(SC Ref:571038)
VI.4) Procedures for review
VI.4.1) Review body
Partick Housing Association
10 Mansfield Street
Glasgow
G11 5QP
UK
Internet address(es)
URL: www.partickha.org.uk
VI.5) Date of dispatch of this notice
23/01/2019