Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Open University
Walton Hall
Milton Keynes
MK7 6BP
UK
Contact person: Procurement Manager
E-mail: finance-tenders@open.ac.uk
NUTS: UKJ12
Internet address(es)
Main address: www.open.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/openuniversity/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Core SYSTEMS/PUR/OJEU/2018
Reference number: OUPA10445
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Through the Core Systems Replacement programme, the University is procuring a new integrated HR, Finance and Student Record System, together with the services to configure, integrate, implement and host this system, and ongoing support and maintenance.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
40 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48490000
48440000
48450000
72212190
72212440
72212450
72261000
72262000
72263000
72265000
72267000
72268000
72416000
II.2.3) Place of performance
NUTS code:
UKJ12
Main site or place of performance:
Walton Hall, Milton Keynes, Buckinghamshire.
II.2.4) Description of the procurement
The functional scope of the solution covers enterprise level finance (including procurement) and HR. Student Records covers the student journey from recruitment through to award/graduation, as well as managing the research and curriculum portfolio. Integration is required to a number of core University information systems and third party software packages. Configuration and implementation will require close working with the University and their external partners, and will include support for the migration of data from current systems. Fully managed off-premise hosted or “Software as a Service” solutions are required. The anticipated contract value over 15 years is 40 000 000 GBP.
II.2.5) Award criteria
Quality criterion: Fit with functional requirement
/ Weighting: 50 %
Quality criterion: Implementation aspects
/ Weighting: 12 %
Quality criterion: Product characteristics
/ Weighting: 4 %
Quality criterion: Product and service support
/ Weighting: 4 %
Quality criterion: Contractual compliance
/ Weighting: 3 %
Price
/ Weighting:
27 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 025-053737
Section V: Award of contract
Contract No: OUPA10445
Title: Core Systems Replacement
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/12/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Itelligence Business Solutions (UK) Ltd
03689001
12 Gough Square
London
EC4A 3DW
UK
NUTS: UKI31
Internet address(es)
URL: www.itelligencegroup.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 40 000 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 61 %
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Open University
Walton Hall
Milton Keynes
MK7 6AA
UK
Internet address(es)
URL: http://www.open.ac.uk
VI.4.2) Body responsible for mediation procedures
The Open University
Walton Hall
Milton Keynes
MK7 6AA
UK
Internet address(es)
URL: http://www.open.ac.uk
VI.5) Date of dispatch of this notice
28/01/2019