Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Newark and Sherwood District Council
Castle House, Great North Road
Newark
NG24 1BY
UK
Contact person: Mrs Rebecca Pitcher
Telephone: +44 1636655324
E-mail: insurance@newark-sherwooddc.gov.uk
NUTS: UKF15
Internet address(es)
Main address: http://www.newark-sherwooddc.gov.uk
Address of the buyer profile: http://www.newark-sherwooddc.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tender for Insurance and Claims Management (excluding Insurance Broking)
Reference number: DN371826
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Tender for the provision of insurance services divided into lots with tenderers being invited to bid for all or any of the following lots:
1) Property (excluding Industrial Commercial Property);
2) Industrial and commercial property;
3) Combined liability;
4) Motor fleet;
5) Group personal accident;
6) Engineering;
7) Fine art/heritage;
8) Package Lot — Lots 1, 3 and 4.
The Council proposed to enter into 1 or more contract(s) for an initial period of 3 years with an option to extend for a period of 2 further years.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 022 330.01
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Property (excluding Industrial Commercial Property)
II.2.2) Additional CPV code(s)
66513200
66515200
66515410
66515411
II.2.3) Place of performance
NUTS code:
UKF15
II.2.4) Description of the procurement
Property Damage (General Properties and Contents, Flats, Housing Properties, Bridges); Works in Progress; Business Interruption – Gross Revenue; Business Interruption – Additional Expenditure; Computers; Money; Fidelity Guarantee; Special Property All Risks; Theft.
II.2.5) Award criteria
Quality criterion: Cover
/ Weighting: 25
Quality criterion: Service Delivery
/ Weighting: 3
Quality criterion: Claims Handling
/ Weighting: 17
Quality criterion: Added Value
/ Weighting: 5
Price
/ Weighting:
50
II.2.11) Information about options
Options:
Yes
Description of options:
Contract awarded for an initial 3-year period with an option to extend for a further 2 years to produce
A 5 year contract in total.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Industrial and Commercial Property
II.2.2) Additional CPV code(s)
66515000
II.2.3) Place of performance
NUTS code:
UKF15
II.2.4) Description of the procurement
Buildings and Loss of Rent on premises. Cover required - Fire; Lightning; Explosion; Aircraft; Earthquake; Subterranean Fire; Riot/Civil Commotion; Malicious Persons; Storm; Flood; Freezing water in fixed water or fixed heating systems & water escaping from washing machines, dishwashers, fixed water or fixed heating systems; Oil escaping from a fixed heating system; Theft or attempted theft; Falling aerials or satellite receiving equipment, solar panels, wind turbines and security equipment, their fittings or masts; Accidental breakage of glass in doors or windows, ceramic hobs, sanitary ware and solar heating panels fixed to and forming part of the building; Accidental damage to drains, pipes, cables, and underground tanks used to provide services to or from the buildings; Falling Trees or branches, telegraph poles, pylons or lamp-posts; Impact; Subsidence or Ground heave or landslip; Accidental Damage; Terrorism via Pool Re.
II.2.5) Award criteria
Quality criterion: Cover
/ Weighting: 15
Quality criterion: Service Delivery
/ Weighting: 3
Quality criterion: Claims Handling
/ Weighting: 17
Quality criterion: Added Value
/ Weighting: 5
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
Contract awarded for an initial 3-year period with an option to extend for a further 2 years to produce
A 5 year contract in total.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Combined Liability
II.2.2) Additional CPV code(s)
66515410
66516400
66518300
II.2.3) Place of performance
NUTS code:
UKF15
II.2.4) Description of the procurement
Employers’ Liability; Public and Products Liability; Officials Indemnity; Libel and Slander; Land Charges; Public Health Act; Professional Indemnity.
II.2.5) Award criteria
Quality criterion: Cover
/ Weighting: 20
Quality criterion: Service Delivery
/ Weighting: 5
Quality criterion: Claims Handling
/ Weighting: 20
Quality criterion: Added Value
/ Weighting: 5
Price
/ Weighting:
50
II.2.11) Information about options
Options:
Yes
Description of options:
Contract awarded for an initial 3-year period with an option to extend for a further 2 years to produce
A 5 year contract in total.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Motor Fleet
II.2.2) Additional CPV code(s)
66514110
66516100
II.2.3) Place of performance
NUTS code:
UKF15
II.2.4) Description of the procurement
Vehicles owned, leased and operated by the Insured including vehicles on hire or loan for which the Insured becomes responsible.
II.2.5) Award criteria
Quality criterion: Cover
/ Weighting: 15
Quality criterion: Service Delivery
/ Weighting: 5
Quality criterion: Claims Handling
/ Weighting: 25
Quality criterion: Added Value
/ Weighting: 5
Price
/ Weighting:
50
II.2.11) Information about options
Options:
Yes
Description of options:
Contract awarded for an initial 3-year period with an option to extend for a further 2 years to produce
A 5 year contract in total.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Group Personal Accident
II.2.2) Additional CPV code(s)
66512000
II.2.3) Place of performance
NUTS code:
UKF15
II.2.4) Description of the procurement
Accidental Death or Bodily Injury or assault including Terrorism sustained by the Insured Person(s).
II.2.5) Award criteria
Quality criterion: Cover
/ Weighting: 25
Quality criterion: Service Delivery
/ Weighting: 2
Quality criterion: Claims Handling
/ Weighting: 13
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
Contract awarded for an initial 3-year period with an option to extend for a further 2 years to produce
A 5 year contract in total.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Engineering
II.2.2) Additional CPV code(s)
66519200
II.2.3) Place of performance
NUTS code:
UKF15
II.2.4) Description of the procurement
Engineering Insurance (cover for Damage to Insured and Plant and other Property including Air Receivers, Hot Water Boilers, Calorifiers, Expansion Vessels, Storage Tanks, Runway Tracks, Manual Blocks, Axle Stands, Jacks, Goods Only Lifts, Trolley Jacks and Refuse Collector Hoists, Personnel Hoist, Miscellaneous Tackle, Passenger/Goods Lifts, Winches, Platform Lifts, Harness with Lanyard, Fall Arrester, Vehicle Lifts, Tailboard Lifts, Mobile Elevating Work Platform and Stairlifts, Bearing Press, Motors, Generators, Pumps, Control Panels, Submersible Pump and Air Handling Units); Engineering Inspection Services (Inspections of plant and equipment by engineers to meet statutory and other legal requirements and an appropriate Electronic Records Management system for the retention and management of Inspection Certificates and Reports).
II.2.5) Award criteria
Quality criterion: Cover
/ Weighting: 5
Quality criterion: Service Delivery
/ Weighting: 40
Quality criterion: Claims Handling
/ Weighting: 5
Quality criterion: Added Value
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Contract awarded for an initial 3-year period with an option to extend for a further 2 years to produce
A 5 year contract in total.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Fine Art / Heritage
II.2.2) Additional CPV code(s)
66515200
II.2.3) Place of performance
NUTS code:
UKF15
II.2.4) Description of the procurement
‘All Risks’ of accidental loss or damage including theft and “in transit” in respect of Gallery and Museum Exhibits of every description and/or Civic Plate and regalia comprising silver and gold items and/or other historic pieces and/or Works of Art of whatsoever nature forming part of the Council’s collection and/or on loan.
II.2.5) Award criteria
Quality criterion: Cover
/ Weighting: 25
Quality criterion: Service Delivery
/ Weighting: 5
Quality criterion: Claims Handling
/ Weighting: 10
Quality criterion: Added Value
/ Weighting: 10
Price
/ Weighting:
50
II.2.11) Information about options
Options:
Yes
Description of options:
Contract awarded for an initial 3-year period with an option to extend for a further 2 years to produce
A 5 year contract in total.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Package Lot (Lots 1, 3 and 4)
II.2.2) Additional CPV code(s)
66513200
66514110
66515200
66515410
66515411
66516100
66516400
66518300
II.2.3) Place of performance
NUTS code:
UKF15
II.2.4) Description of the procurement
“Package” in respect of Lots 1, 3 and 4 only.
II.2.5) Award criteria
Quality criterion: Cover
/ Weighting: 15-25
Quality criterion: Service Delivery
/ Weighting: 3-5
Quality criterion: Claims Handling
/ Weighting: 17-25
Quality criterion: Added Value
/ Weighting: 5
Price
/ Weighting:
50
II.2.11) Information about options
Options:
Yes
Description of options:
Contract awarded for an initial 3-year period with an option to extend for a further 2 years to produce
A 5 year contract in total.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 209-477693
Section V: Award of contract
Lot No: 2
Title: Industrial and Commercial Property
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/01/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Farnborough
UK
NUTS: UKJ3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 30 135.84
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Group Personal Accident
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/01/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Farnborough
UK
NUTS: UKJ3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 735.85
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Engineering
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/01/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Farnborough
UK
NUTS: UKJ3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 30 965.04
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Title: Fine Art / Heritage
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/01/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Axa Art Insurance
London
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 580.45
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 8
Title: “Package” Lot — Lots 1, 3 and 4 Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/01/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Risk Management Partners Ltd
London
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 951 912.83
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Newark and Sherwood District Council
Newark
UK
VI.5) Date of dispatch of this notice
29/01/2019