Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Crofty Multi Academy Trust
Unit 2 The Setons, Tolvaddon Business Park
Camborne
TR14 0HX
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK30
Internet address(es)
Main address: https://croftymat.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/tenders/UK-UK-Camborne:-School-catering-services./9XYX4543H6
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Crofty Multi Academy Trust — Catering Services Tender
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide catering services for Croft Multi Academy Trust at the following schools:
— Illogan School,
— Lanner School,
— Pencoys School,
— Pennoweth School,
— Portreath School,
— Rosemellin School,
— Roskear School,
— Treloweth School,
— Weeth School.
The contract covers the scope for the provision of all school catering services, which also includes free issue requirements.
II.1.5) Estimated total value
Value excluding VAT:
2 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK30
Main site or place of performance:
Cornwall and Isles of Scilly.
II.2.4) Description of the procurement
The contract will be awarded for 3 years with a possible extension of 2 years by mutual consent and on the same terms and conditions as the original contract.
Contract value over the group of schools is circa 500 000 GBP per year.
Regarding the labour establishments across the MAT, there are a number of staff that are currently in the Local Government Pension Scheme and staff that can join if they so wish. Therefore, the successful supplier will have to apply for admitted body status and pay all setup associated costs. An actuary report will be provided as part of the TUPE information, but it is not guaranteed that the successful supplier will not need to obtain another actuary report as part of the ABS process — the cost of any additional actuary reports will need to be covered by the successful supplier, as stated above. After the 10-day standstill period, suppliers must contact Calvin Matthews via email (cmatthews@cornwall.gov.uk) so that the ABS agreement can proceed. Please ensure that the pension contribution rates and information from the actuary reports are used when in the submission of labour costs.
Please note the schools will be visited over 3 days on 17, 18 and 19.3.2020.
Suppliers are to arrive at the relevant school’s reception 15 minutes prior to mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service.
Please note that no further unit site visits will be held after these dates.
Each suppliers’ site visit attendees will need to be notified to Ruth Lile in respect of all dates by 16.3.2020.
Suppliers’ sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken.
Please note, the successful supplier will pay consultancy fee on award of each of this contract, which will be to the value of 6 750,00 GBP plus VAT.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2020
End:
31/08/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/9XYX4543H6
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/01/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
13/03/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Documents in respect of economic/financial standing (where indicated in the selection questionnaire) shall be returned to the Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Camborne:-School-catering-services./9XYX4543H6
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/9XYX4543H6
Go reference: GO-20191231-PRO-15757825
VI.4) Procedures for review
VI.4.1) Review body
Crofty Multi Academy Trust
Camborne
TR14 0HX
UK
VI.5) Date of dispatch of this notice
31/12/2019