Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Derby City Council
Corporation Street
Derby
DE1 2FS
UK
Contact person: Samina Rashid
Telephone: +44 1332640768
E-mail: samina.rashid@derby.gov.uk
NUTS: UKF11
Internet address(es)
Main address: www.derby.gov.uk
Address of the buyer profile: http://www.eastmidstenders.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TD1394 — The Provision of Interpretation and Translation Services
Reference number: TD1394
II.1.2) Main CPV code
79540000
II.1.3) Type of contract
Services
II.1.4) Short description
Derby City Council requires interpretation and translation services to facilitate access to Council services for its citizens who have English as an additional language.
The provision is for cost effective interpreting and/or translation support, in all languages, to Council colleagues working with people who have English as an additional language who live in Derby or are placed outside of Derby (for example some children and young people who still come under the responsibility of the Council). The services will not be accessed directly by citizens.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 550 000.00
EUR
II.2) Description
Lot No: 1
II.2.1) Title
Face to Face Interpretation
II.2.2) Additional CPV code(s)
79540000
II.2.3) Place of performance
NUTS code:
UKF11
Main site or place of performance:
Derby City.
II.2.4) Description of the procurement
The service provider will provide bilingual face to face interpreting to support all planned and unplanned events.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
There will be 3 annual options to extend the initial contract term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.
This lot will be awarded to 3 tenderers.
Lot No: 2
II.2.1) Title
Telephone Interpretation
II.2.2) Additional CPV code(s)
79540000
II.2.3) Place of performance
NUTS code:
UKF11
Main site or place of performance:
Derby City.
II.2.4) Description of the procurement
The service provider will provide a bilingual telephone interpretation service to be available in all languages, without booking, 24 hours daily, 365 days a year to support all planned and unplanned events.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
There will be 3 options to extend the contract in annual increments.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.
Lot No: 3
II.2.1) Title
Written Translations
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKF11
Main site or place of performance:
Derby City.
II.2.4) Description of the procurement
The service provider will provide a written translation service for the Council during the working hours of 8.30 a.m. to 5 p.m. Monday to Friday, excluding bank holidays.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is subject to 3 options to extend in annual increments.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 180-438665
Section V: Award of contract
Lot No: 1
Contract No: TD1394
Title: Face to Face Interpretation
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/12/2019
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DA Languages Ltd
06207784
Statham House, Talbot Road, Stretford
Manchester
M320FP
UK
Telephone: +44 1619282533
E-mail: dave.murray@dalanguages.co.uk
NUTS: UKD33
Internet address(es)
URL: http://www.dalanguages.co.uk/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 044 055.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: TD1394
Title: Telephone Interpretation
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/12/2019
V.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DA Languages Ltd
06207784
Statham House, Talbot Road, Stretford
Manchester
M320FP
UK
Telephone: +44 1619282533
E-mail: dave.murray@dalanguages.co.uk
NUTS: UKD33
Internet address(es)
URL: http://www.dalanguages.co.uk/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 200 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: TD1394
Title: Written Translations
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/12/2019
V.2.2) Information about tenders
Number of tenders received: 16
Number of tenders received from SMEs: 12
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DA Languages Ltd
06207784
Statham House, Talbot Road, Stretford
Manchester
M320FP
UK
Telephone: +44 1619282533
E-mail: dave.murray@dalanguages.co.uk
NUTS: UKD33
Internet address(es)
URL: http://www.dalanguages.co.uk/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 305 945.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Lot 1: Face to face interpretation has been awarded to 3 service providers, the details of the other 2 providers are below:
— Absolute Interpreting and Translation Services, 3 Caroline Court, 13 Caroline Street, Birmingham West Midlands B3 1TR. Registration Number: 6044167. Telephone number: +44 01212700801. Website: www.absolute-interpreting.co.uk. NUTS Code: UKG31,
— Global Translation Services Ltd, 470 Witton Road, Aston, Birmingham, West Midlands, B6 6SN. Registration Number: 6542107. Telephone number: +44 01212502255 or +44 07967183911. Website: www.globaltranslationservices.co.uk. NUTS Code: UKG31.
VI.4) Procedures for review
VI.4.1) Review body
Derby City Council
Derby
DE1 2FS
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
31/12/2019