Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Staffordshire County Council
Number 2 Staffordshire Place
Stafford
ST16 2DH
UK
Contact person: Helen Fry
Telephone: +44 1785854288
E-mail: helen.fry@staffordshire.gov.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.staffordshire.gov.uk
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Community-Based Day Opportunities
Reference number: IA933
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council invites suppliers to join a Light Touch Regime Dynamic Purchasing System (LTR DPS) for community-based day opportunities.
II.1.5) Estimated total value
Value excluding VAT:
25 000 000.00
EUR
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
98000000
85312100
85320000
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
The Council invites suppliers to join a Light Touch Regime Dynamic Purchasing System (LTR DPS) for the provision of Community-Based Day Opportunities for individuals with a learning disabilities, autistic spectrum conditions, mental ill health, acquired brain injuries, physical disabilities, sensory impairments and/or behaviours that challenge (aged 16+).
This LTR DPS is a 2-stage process and is run as an electronic process using the Council’s eSourcing solution Proactis. This process follows the ‘Light Touch Regime’ in accordance with Regulation 74 and the principles of the DPS procedures as set out in Regulation 34 of the Public Contracts Regulations 2015.
The Council will utilise this LTR DPS for new Community-Based Day Opportunities arrangements and may using it’s absolute discretion also undertake a competitive process to formally call-off current spot purchased arrangements via the DPS.
The initial closing date to join the DPS is 12.00 noon on 6.2.2020 with the intention that calls for competition will commence from 9.3.2020. The LTR DPS will re-open for the duration of the term for new requests to join at 12.00 noon on 6.2.2020.
Interested suppliers should register on the Proactis eTendering system:https://supplierlive.proactisp2p.com/Account/Login and then register an interest in this opportunity (CPV code is 85000000 (Health and social work services).)
The Council would like to invite interested suppliers to a bidders event on 23.1.2020 10.00 to 12.00 in the Boscobel Room, 1 Staffordshire Place, Stafford, ST16 2DH.
If you would like to attend the event, please provide name and contact details by email to commercial.team@staffordshire.gov.uk to confirm a place. Places at the event are limited to 1 per organisation, so please ensure the most appropriate person from your organisation attends.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
25 000 000.00
EUR
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial period is 9.3.2020 to 8.3.2023 with 2 x 12 month options to extend — therefore options may be taken up for the period 9.3.2023 to 8.3.2024 and 9.3.2024 to 8.3.2025. The options will be exercised at the discretion of the County Council and the Council reserves the right to further extend the LTR DPS in line with Public Contract Regulations.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As a minimum please refer to the service specification and the terms and conditions as part of the procurement tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 170-386846
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
Number 2 Staffordshire Place
Stafford
ST16 2DH
UK
Telephone: +44 1785854288
E-mail: commercial.team@staffordshire.co.uk
Internet address(es)
URL: https://www.staffordshire.gov.uk
VI.4.2) Body responsible for mediation procedures
Staffordshire County Council
Number 2 Staffordshire Place
Stafford
ST16 2DH
UK
Telephone: +44 1785854288
E-mail: commercial.team@staffordshire.co.uk
Internet address(es)
URL: https://www.staffordshire.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Staffordshire County Council
Number 2 Staffordshire Place
Stafford
ST16 2DH
UK
Telephone: +44 1785854288
E-mail: commercial.team@staffordshire.co.uk
Internet address(es)
URL: https://www.staffordshire.gov.uk
VI.5) Date of dispatch of this notice
06/01/2020