Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Scottish Police Authority
1 Pacific Quay, 2nd Floor
Glasgow
G51 1DZ
UK
Contact person: christine.kennedy@scotland.pnn.police.uk
Telephone: +44 1786895854
E-mail: christine.kennedy@scotland.pnn.police.uk
NUTS: UKM
Internet address(es)
Main address: http://www.spa.police.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PROC342 — Provision of Soft FM Management Services
Reference number: 13497
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
The Scottish Police Authority wishes to appoint a single supplier to provide cleaning and janitorial services as part of a soft facilities
management service. The contract is for cleaning and janitorial services at various locations across Scotland, predominantly in the west and central belt.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
17 610 351.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90910000
90911100
90919200
98341130
90920000
90900000
39830000
98341120
II.2.3) Place of performance
NUTS code:
UKM64
UKM81
UKM82
UKM83
UKM84
UKM93
UKM94
UKM95
UKM72
II.2.4) Description of the procurement
The Scottish Police Authority wishes to appoint a single supplier to provide cleaning and janitorial services as part of a soft facilities management service. The contract is for cleaning and janitorial services at various locations across Scotland, predominantly in the central belt.
The services required include:
— routine cleaning services,
— routine cell cleaning,
— routine janitorial services,
— provision of cleaning consumables and equipment,
— reactive vehicle and cell decontaminations.
These services are required at various locations across Scotland, predominantly in the central belt but will include rural and urban locations.
The properties these services are required at are primarily office locations but also include primary and secondary custody buildings.
The services are currently provided by several local authorities and the Scottish Police Authority now wishes to appoint a single supplier.
The Scottish Police Authority intend to award a contract early January 2020, with an estimated contract go-live date of 1.4.2020, subject to internal governance processes.
The contract will be for a duration of 3 years with the option to extend for a further period of up to 12 months plus 12 months.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 124-303054
Section V: Award of contract
Contract No: PROC342
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/12/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Churchill Contract Services Ltd
40 Coldharbour Lane, Harpenden, Herts
Harpenden
AL5 4UN
UK
Telephone: +44 1582760055
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 17 945 935.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Economic operators
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
ESPD Question 1.81 4C Products
The tenderer will be asked to provide samples of the core consumables required, as detailed within the ITT, during presentations, where presentations are held. Presentations will not be evaluated however, the tenderer must be able to confirm that its offering is compatible.
ESPD Question 4D.1 Quality Assurance/Health and Safety Requirements
Tenderers may be required to provide the following for quality assurance/health and safety requirements:
Either:
Option A) If a tenderers organisation holds a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent), or if a tenderers organisation have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then a copy of the certificate may be requested.
or,
Option B) If a tenderers organisation has a policy for health and safety (H&S) management, then a copy of the policy may be requested.
Guidance
Organisations with less than 5 employees are not required by law to have a documented policy statement. The need to reduce documentary requirements on micro businesses in particular will be taken into account by buyers and the evaluation panel. Your policy should provide evidence that your organisation has a H&S policy that is endorsed by the chief executive officer and that it is regularly reviewed. The policy should be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within your organisation. Your policy should be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation.
Living wage
Tenderers will be asked to confirm if they pay all employees as a minimum the real living wage as published by the Living Wage Foundation for statistical information gathering purposes only.
Equality and diversity
Tenderers will be required to comply with the statutory obligations under the Equality Act 2010.
Declaration of non-involvement in serious organised crime
Tenderers must complete and sign a declaration of non-involvement in serious organised crime form.
Subcontractor detail
Tenderers will be required to provide details of the subcontractors they intend to use in their supply chain. Tenderers are required to complete this section as part of the ESPD.
Data protection
Tenderers must be aware of their obligations under the data protection act as set out in the contract.
(SC Ref:609308)
VI.4) Procedures for review
VI.4.1) Review body
Scottish Police Authority
1 Pacific Quay, 2nd Floor
Glasgow
G51 1DZ
UK
Telephone: +44 1786289070
Internet address(es)
URL: http://www.spa.police.uk
VI.5) Date of dispatch of this notice
03/01/2020