Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Staffordshire County Council
Number 2 Staffordshire Place, Tipping Street
Stafford
ST16 2LP
UK
Contact person: Caroline Clarke
Telephone: +44 1785854653
E-mail: caroline.clarke@staffordshire.gov.uk
NUTS: UKG24
Internet address(es)
Main address: http://www.staffordshire.gov.uk/business/procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Residential and Community Short Breaks North Staffordshire
Reference number: IA1895
II.1.2) Main CPV code
85310000
II.1.3) Type of contract
Services
II.1.4) Short description
Residential and community short breaks in North Staffordshire..
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 002 000.00
EUR
II.2) Description
II.2.2) Additional CPV code(s)
85312120
85311000
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
Staffordshire.
II.2.4) Description of the procurement
Staffordshire County Council is seeking to secure a suitable provider to provide services to meet the assessed needs of disabled children and young people, and their families. The service will ensure that the child is supported to become as independent as possible, and their families are supported in a way which enables them to maintain their caring role and responsibilities for their child and sustain an everyday family life for the family, including siblings.
Services need to be available to enable all eligible children and young people and their families across Staffordshire, including rural and less populated areas, to have equitable access to quality overnight residential short breaks and community short breaks based in the northern area of the County of Staffordshire.
The families in Staffordshire whom require support will have a range of requirements relating to their children’s disabilities and needs. The provider will be expected to offer appropriate support packages for a range of different needs and complexity, that will be individually delivered and relate to the individual assessment of needs and build on each family’s strengths and assets where possible.
The service shall comprise of 2 elements:
Service 1: Residential short breaks
1) The provision of accommodation and care at the provider’s premises based on 5 disabled children and young people at any one time at weekends (Friday night to Sunday afternoon) and school holiday periods (Monday to Friday), provided in accordance with the requirements of Ofsted and the needs and compatibility of the disabled children and young people using the service at any particular time;
2) The provision of accommodation and care outside of school holidays and weekends, upon request when there is an emergency situation whereby it is not appropriate for a disabled child or young person with disabilities to remain at home (in the geographical area covered by the service).
Service 2: Community short breaks
1) The provision of support for the eligible disabled children and young people in community settings, to enable the child or young person to participate in agreed, age appropriate activities that will contribute to their personal development and meet their assessed needs. This could include leisure and recreational activities;
2) The provision of 4 after school clubs in term time (39 weeks per year), lasting 3 hours. 4 staff are to supervise each club and up to 8 disabled children and young people are to attend each session;
3) The provision of focussed, time limited assessments for the eligible disabled children and young people on an ad hoc basis.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80 %
Price
/ Weighting:
20 %
II.2.11) Information about options
Options:
Yes
Description of options:
The agreement term will be from 1.4.2020 to 31.3.2021 with an additional option to extend by 12 months to 31.3.2022. In the event the agreement is extended the extension shall be on the same terms and conditions of contract as the original agreement period and will ultimately be at the County Council’s sole discretion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This is an electronic tender. See VI.3). Suppliers should register by completing their details on the Proactis e-tendering system: https:// supplierlive.proactisp2p.com and then register an interest in this opportunity
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 170-415517
Section V: Award of contract
Lot No: 1
Contract No: IA1895
Title: Contract for Residential and Community Short Breaks North Staffordshire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/12/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Action for Children Services Ltd
2332388
Watford
WD18 8AG
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 002 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This is an electronic tender. All submission must be made via the formal contracting authority electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.
How to register — follow the link to Proactis electronic tendering:
https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the contracting authority point-of-contact in Section I.1) of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk
This procurement is for a Contract between the appointed providers(s) and the contracting authority, to supply predominately services on an ad-hoc call-off basis, as and when required.
The contracting authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide.
As part of the Governments National Procurement Strategy, collaborative working and supporting other authorities now forms part of the contracting authority's procurement remit. This agreement may be made available to other contracting authorities including without limitation Councils and public bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include health and NHS bodies, local authorities, contracting authorities, any other government department, defence, police and emergency services, metropolitan/district councils, utilities, educational establishments, and utilities, including the contracting authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.
Financing/payment:
Payments may be made following acceptance by the banking agents of Staffordshire County Council.
Legal form of groups of providers:
No special legal form is required by the grouping of providers but each provider will be required to be come jointly or severally responsible for the contract before acceptance.
For reference the following website outlines the contracting authority's policy on the community right to challenge:
http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.aspx
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
Staffordshire Place 2, Tipping Street
Stafford
ST16 2DH
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers.
The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the contracting authority to amend any document and may award damages.
If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.5) Date of dispatch of this notice
07/01/2020