Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
UK
Contact person: Sandra Maclennan
Telephone: +44 1412879587
E-mail: sandra.maclennan@glasgow.gov.uk
Fax: +44 1412879399
NUTS: UKM82
Internet address(es)
Main address: www.glasgow.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Burrell Renaissance — IT Hardware
Reference number: GCC004579CPU
II.1.2) Main CPV code
44316400
II.1.3) Type of contract
Supplies
II.1.4) Short description
Glasgow City Council invited tender bids for the (supply and installation) and (supply only) of IT hardware equipment for the Burrell Renaissance Project.
The contract is expected to run for approximately 12 months between December 2019 and December 2020.
There are 4 separate lots for this project:
Lot 1: Supply and installation — Audio Display Points;
Lot 2: Supply only — Touchscreens and Video Projectors;
Lot 3: Supply only — Tablets and PCs;
Lot 4: Supply only — Media Players and Show Control.
This procurement will be conducted via the Public Contracts Scotland — tender portal (PCS-T). We will apply a 1 stage open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T and may be required to submit means of proof before contract award. Bidders must refer to the specific requirements listed in Section III) in this OJEU contract notice when completing the ESPD in PCS-T.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 589 150.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Video Walls and Video Projections
II.2.2) Additional CPV code(s)
32321200
32323300
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
Lot 1: Video wall and video projection was to the supply, install and commission of 20 individual video wall display points within the Burrell Collection building.
II.2.5) Award criteria
Quality criterion: Methodology and project management
/ Weighting: 10
Quality criterion: Method statement
/ Weighting: 15
Quality criterion: Quality control
/ Weighting: 10
Quality criterion: User exerience
/ Weighting: 15
Quality criterion: Fair work practices
/ Weighting: 5
Quality criterion: Expertise and competence
/ Weighting: 10
Quality criterion: Health and safety
/ Weighting: 5
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this project if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Touchscreens and Video Projectors
II.2.2) Additional CPV code(s)
30231320
38652100
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
Lot 2: Touchscreens and video projectors was the supply only including the following items:
— 27” LCD monitor with touchscreen bundle — quantity: 21,
— 43” touchscreens — quantity: 66,
— 86” touchscreens — quantity: 3,
— projectors — quantity: 3.
II.2.5) Award criteria
Quality criterion: Methodology
/ Weighting: 9
Quality criterion: Method statement
/ Weighting: 9
Quality criterion: Quality control
/ Weighting: 9
Quality criterion: Warranties and returns policy
/ Weighting: 8
Quality criterion: Fair work practice
/ Weighting: 5
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this project if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Tablets and PCs
II.2.2) Additional CPV code(s)
30213200
30200000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
Supply only of tablets and PCs including the following items:
— 10" tablets — quantity: 15,
— 12.3" Tablets — quantity: 8,
— PCs — quantity: 70.
II.2.5) Award criteria
Quality criterion: Methodology
/ Weighting: 9
Quality criterion: Method statement
/ Weighting: 9
Quality criterion: Quality control
/ Weighting: 9
Quality criterion: Warranties and returns policy
/ Weighting: 8
Quality criterion: Fair work practices
/ Weighting: 5
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this project if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot No: 4
II.2.1) Title
Media Players and Show Control
II.2.2) Additional CPV code(s)
32322000
48000000
48520000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
Supply only of media players and show control including the following items:
— media players — quantity: 5,
— show controller — quantity: 2,
— master show controller software — quantity: 1.
II.2.5) Award criteria
Quality criterion: Methodology
/ Weighting: 9
Quality criterion: Method statement
/ Weighting: 9
Quality criterion: Quality control
/ Weighting: 9
Quality criterion: Warranties and returns policy
/ Weighting: 8
Quality criterion: Fair work practices
/ Weighting: 5
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this project if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 176-428081
Section V: Award of contract
Lot No: 1
Title: Video Walls and Video Projections
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/12/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DJWillrich Ltd
Beufre Farm, Bucklers Hard Road
Beaulieu
SO42 7XA
UK
Telephone: +44 1590612603
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 969 827.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Touchscreens and Video Projectors
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/12/2019
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ballicom International
Ballicom House, 101 Lockhurst lane
Coventry
CV6 5SF
UK
Telephone: +44 2476935555
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 104 629.70
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Tablets and PCs
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/12/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ballicom International
Ballicom House, 101 Lockhurst lane
Coventry
CV6 5SF
UK
Telephone: +44 2476935555
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 70 064.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Media Players and Show Control
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/12/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
GV Multimedia
5 Brunel Road
Dundee
DD2 4TG
UK
Telephone: +44 1913039643
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 20 032.50
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants must hold the certificates for quality control and environmental management standards or comply with all the questions noted in ESPD Section 4D. Please refer to the ‘ESPD Statements’ within the invitation to participate document.
Health and safety — applicants must complete and return the H&S questionnaire that can be found in the buyers attachments area of the tender portal.
(SC Ref:609124)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
UK
Telephone: +44 1412876403
Fax: +44 1412879399
Internet address(es)
URL: www.glasgow.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Glasgow City Council (‘the Council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (‘The Regulations’). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
VI.5) Date of dispatch of this notice
08/01/2020