Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Peterborough City Council
Sand Martin House, Fletton Quays
Peterborough
PE28TY
UK
Contact person: Ewa Klimek
Telephone: +44 1733384646
E-mail: ewa.klimek@peterborough.gov.uk
NUTS: UKH11
Internet address(es)
Main address: https://www.peterborough.gov.uk/
Address of the buyer profile: https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009
I.1) Name and addresses
Cambridgeshire County Council
Shire Hall, Castle Hill
Cambridge
CB3 0AP
UK
Contact person: Ewa Klimek
Telephone: +44 1733384646
E-mail: ewa.klimek@peterborough.gov.uk
NUTS: UKH12
Internet address(es)
Main address: https://www.cambridgeshire.gov.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Care Home Support, Support at Home, Support to Aid Hospital Discharge and Avoid Admissions and Prevention Service
Reference number: https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
The authority is issuing this invitation to tender (‘ITT’) in connection with the procurement described in the advertisement placed in the Official Journal of the European Union with reference number 2019/S 135-332421.
The procurement is being run under the open procedure, which is a formal bidding procedure, under which the contract is advertised and all interested organisations/consortium can bid. This ITT provides further details of the proposal and process for submitting bids.
This procurement is for the provision of early intervention and prevention services to enable people to be effectively and efficiently discharged from hospital and positively impact DTOCs as well as admissions avoidance initiatives and to respond to demand peaks in the health and care system, e.g. winter pressures.
II.1.5) Estimated total value
Value excluding VAT:
7 700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: Lot 1
II.2.1) Title
Lot 1: Care Home Support
II.2.2) Additional CPV code(s)
85000000
98000000
II.2.3) Place of performance
NUTS code:
UKH11
UKH12
II.2.4) Description of the procurement
The service will aim to assist with the timely discharge of patients from acute hospitals to residential care homes.
The trusted assessor will seek to :
— reduce time from patient becoming medically fit for discharge to arriving at care homes; (Links to high impact change model for — managing transfers of care – HICHM 1),
— improve communication between hospital and care homes to aid timely discharge,
— assist care home managers with assessment process (Links to HICM 3 and 6 – multi disciplinary, multi agency discharge teams and trusted assessors),
— provide liaison where there is a potential change of needs,
— reduce the need for care home manager to visit hospital,
— if possible leverage working together on this project to encourage wider working together between independent sector providers.
II.2.5) Award criteria
Criteria below:
Quality criterion: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646
/ Weighting: 100 %
Cost criterion: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646
/ Weighting: 100 %
II.2.6) Estimated value
Value excluding VAT:
1 050 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further period of up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 2
II.2.1) Title
Lot 2: Support at Home
II.2.2) Additional CPV code(s)
85000000
98000000
II.2.3) Place of performance
NUTS code:
UKH11
UKH12
II.2.4) Description of the procurement
The service will aim to assist with support at home for older adults who have been discharged from hospital, with a view to re-establishing their independence.
The support at home services will seek to:
— provide free support to people who have been unwell (aged 60+) to continue to live independently at home by providing support and contact (Monday to Friday), either by a personal visit or telephone call, to provide a sense of security and well-being,
— provide longer-term support depending on the service user’s need, assessed by professionals,
— contribute to the prevention of unnecessary hospital re-admissions by enabling individuals to remain safe and independent at home,
— improve signposting to statutory and voluntary agencies,
— support frequent hospital attendees to access services more appropriate to need.
II.2.5) Award criteria
Criteria below:
Quality criterion: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646
/ Weighting: 100 %
Cost criterion: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646
/ Weighting: 100 %
II.2.6) Estimated value
Value excluding VAT:
3 875 149.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further period of up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 3
II.2.1) Title
Lot 3: Support to Aid Hospital Discharge or Avoid Admissions
II.2.2) Additional CPV code(s)
85000000
98000000
II.2.3) Place of performance
NUTS code:
UKH11
UKH12
II.2.4) Description of the procurement
The services will aim to refer patients from A&E to community support, thus avoiding hospital admissions. In addition, the services will assist with support at home for older adults who have been recently discharged from hospital, with a view to re-establishing their independence.
The service aims to:
— reduce preventable admissions and readmissions through prevention and early intervention,
— assist discharge from acute hospitals,
— provide rapid return to community settings,
— support independence and an ‘enabling philosophy’,
— improve signposting to statutory and voluntary agencies,
— support frequent hospital attendees to access services more appropriate to need,
— contribute to the prevention of frequent attendances (High volume users).
II.2.5) Award criteria
Criteria below:
Quality criterion: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646
/ Weighting: 100 %
Cost criterion: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646
/ Weighting: 100 %
II.2.6) Estimated value
Value excluding VAT:
700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further period of up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 4
II.2.1) Title
Lot 4: Sensory Services
II.2.2) Additional CPV code(s)
85000000
98000000
II.2.3) Place of performance
NUTS code:
UKH11
UKH12
II.2.4) Description of the procurement
The sensory services will provide support for adults (i.e. those aged 18 and over) with sensory impairment, including profound hearing loss, who are resident in the local authority areas of Cambridgeshire and Peterborough.
The objective of this service is:
— to maintain service user’s independence and stay living at home or within their family and prevent as far as possible the escalation of care or support needs. To prevent the occurrence of acquired sensory impairment,
— to apply the principles of: shared decision making with adults requiring support and their family or carers; interagency working and effective collaborations with clear communications, referral processes and data sharing that informs practice and service delivery,
— to improve, innovate and evidence the impact and effectiveness of this support service throughout the life of this contract,
— to develop and maintain the service provision within the [THRIVE framework]. This will ensure a needs based adult preventative service that is part of a whole system approach working toward improving the well-being, health, resilience and confidence of adults requiring support.
II.2.5) Award criteria
Criteria below:
Quality criterion: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646
/ Weighting: 100 %
Cost criterion: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646
/ Weighting: 100 %
II.2.6) Estimated value
Value excluding VAT:
2 026 080.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further period of up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to Appendix 1: specification(s) and Appendix 2: contract T's and C's of the ITT as well as call-off terms and conditions Schedule 5 to framework agreement final.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 100
Justification for any framework agreement duration exceeding 4 years: An agreement between Cambridgeshire County Council, Peterborough Council and various service providers which is set up in accordance with the Light Touch Regime set out under regulations 74 – 76 of the Public Contracts Regulations 2015
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 135-332421
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/06/2024
Local time: 05:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
03/06/2024
Local time: 05:00
Information about authorised persons and opening procedure:
The Council would give any economic operator, once a year throughout the entire period of validity of the pseudo framework, the possibility of requesting to participate in the system and that the pseudo framework shall remain open throughout the period of validity of the framework to any economic operator which satisfies the selection criteria.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This pseudo framework procurement will divided into 2 stages:
Stage 1: (quality submission) based on general service specification;
Stage 2: (price submission) based on detailed service specification.
The authority is seeking to achieve multi-supplier pseudo framework for use by the authority and other authorities.
The submission process will be opened throughout the length of this agreement and reviewed by an evaluation panel during the assigned time period. This means that this pseudo framework will be opened once a year for new providers to apply and join.
VI.4) Procedures for review
VI.4.1) Review body
Peterborough City Council
Sand Martin House
Peterborough
PE28TY
UK
Telephone: +44 1733384646
E-mail: ewa.klimek@peterborough.gov.uk
Internet address(es)
URL: https://www.peterborough.gov.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As stated in the procurement documents.
VI.5) Date of dispatch of this notice
06/01/2020