Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
UK
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS: UKJ31
Internet address(es)
Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx
Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Coastal Engineering Minor Works Framework — Southern England — 2017-2021
II.1.2) Main CPV code
45240000
II.1.3) Type of contract
Works
II.1.4) Short description
On behalf of the Eastern Solent Coastal Partnership (ESCP), Portsmouth City Council (the 'Authority') has awarded a multiple-lot framework agreement for the delivery of minor coastal engineering works across a number of authorities along the south coast of England.
The framework will be available for the contracting authorities named within the invitation to tender documentation to let call-off contracts for 4 years.
Based on the ESCP the estimated planned maintenance spend over the next 4 years for Lots 2 and 3 is estimated to be:
Lot 2: 475 000 GBP;
Lot 3: 1 381 000 GBP.
Lot 1 of the framework was tendered under a separate procurement and awarded separately.
The framework also allows for reactive maintenance and is open to other SCOPAC Authorities to call-off from; this demand is not itemised above but included within the estimated maximum value of 6 000 000 GBP across the entire framework and its duration.
These figures are for guidance only and are not guaranteed maximum or minimum values.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
6 000 000.00
GBP
II.2) Description
Lot No: 2
II.2.1) Title
General Coastal Works
II.2.2) Additional CPV code(s)
45240000
45243000
45243100
45243110
45243200
45243300
45243400
45243500
45243510
45243600
45244000
45244100
45246400
45246410
45246500
45246510
II.2.3) Place of performance
NUTS code:
UKJ3
UKJ2
UKK22
UKK21
II.2.4) Description of the procurement
This lot is for general coastal maintenance and civils works to construct, replace or maintain coastal structures with a typical value between 20 000 GBP and 150 000 GBP. Example works may include, but are not limited to, timber groyne and revetment works, rock armour works, historic seawall repairs, concrete slab and seawall replacement, concrete revetment replacement and repair, toe piling, rock gabions, flood embankments, and low value beach management works.
No upper limit will be applied to the value of work packages, subject to suppliers passing further financial and insurance checks if required, and occasionally larger schemes such as a seawall sectional replacement may be let via this lot.
In order to establish the lot bids were invited for the delivery of 2 schemes:
1) Various timber maintenance works at East Stoke, Hayling Island; and
2) Removal and replacement of gabion baskets at Wallington River, Fareham. The bidder with the highest total score for the scheme in question was awarded that individual contract. Bids had to be submitted for both schemes, the total scores of which were combined to give an overall score for the lot. Rankings on the lot were awarded based on the descending order of these scores.
The top 4 ranked bidders were awarded a place on the Primary Tier, subject to meeting additional Primary Tier minimum requirements, and the next 6 awarded a position on the Secondary Tier.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
To enable the framework to remain effective throughout its duration flexibility has been built into its operation through the use of supplier tiering and the optional use of special mini-competitions to re-establish lot structures or create additional specialist lots and/or sub-lots as required.
Primary Tier suppliers will be approached in the first instance for the majority of package orders and standard works relevant to that lot. To be awarded a place on the Primary Tier at framework set-up, suppliers must commit to undertaking works within the Eastern Solent Coastal Partnership region covering Portsmouth, Havant, Fareham and Gosport for all works in excess of 20 000 GBP.
Secondary Tiers will be used on a reserve basis if there are capacity or capability issues with Primary Tier suppliers. This may include for instances where Primary Tier suppliers opt out of bidding for the works; where the scope of the works are of a specialist nature and were not tested at framework set-up; or the value of the works are anticipated to be significantly higher than typical values.
On occasion and under special circumstances, the Authority reserves the right to run special mini-competitions under this lot to establish project specific shortlists, additional sub-Lots that may be utilised for the remaining duration of the framework or to re-establish supplier rankings across the tiers to ensure on going effective competition in the Primary Tier. New sub-lots may be drawn up based upon geographical or specialist work considerations. Where special mini-competitions are used suppliers on both the Primary and Secondary tiers will be invited to bid. Where a requirement cannot be satisfied via this approach the Authority reserves the right to undertake further procurement processes to let individual contracts and/or further framework agreements which may or may not be advertised dependent upon the aggregate value of the works in question.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Beach Management
II.2.2) Additional CPV code(s)
45240000
45243400
II.2.3) Place of performance
NUTS code:
UKJ3
UKJ2
UKK21
UKK22
II.2.4) Description of the procurement
This lot is for beach management activities including beach nourishment and recycling using land based equipment. Example works may include but not be limited to: excavation, haulage, deposition, profiling and screening of beach material, land based importing of suitable beach material from external sources and other ground works associated with the movement of beach materials.
Works for this lot will typically be between 40 000 GBP and 300 000 GBP but have no upper or lower limit.
In order to establish the lot bids were invited for the delivery of 2 schemes:
1) Shingle recycling works at Hurst Spit, Hampshire; and
2) Beach management activities at Southern Hayling Island.
The bidder with the highest total score for the scheme in question was awarded that individual contract. Bids had to be submitted for both schemes, the total scores of which were combined to give an overall score for the lot. Rankings on the lot were awarded based on the descending order of these scores.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
To enable the framework to remain effective throughout its duration flexibility has been built into the operation of this lot through the optional use of special mini-competitions to create project specific shortlists or additional specialist sub-lots as required that may be utilised for the remaining duration of the framework.
To be awarded a place on the lot suppliers had to commit to undertaking works within the Eastern Solent Coastal Partnership region covering Portsmouth, Havant, Fareham and Gosport for works in excess of 20 000 GBP.
New sub-lots may be drawn up based upon geographical or specialist work considerations. Where special mini-competitions are used all suppliers on the lot will be invited to bid. Where a requirement cannot be satisfied via this approach the Authority reserves the right to undertake further procurement processes to let individual contracts and/or further framework agreements which may or may not be advertised dependent upon the aggregate value of the works in question.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 086-167236
Section V: Award of contract
Lot No: 2
Title: General Coastal Works
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/09/2017
V.2.2) Information about tenders
Number of tenders received: 18
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
APA Concrete Repairs Ltd
Black Brook Way
Greetland
HX4 8ED
UK
NUTS: UKE4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Avon Construction Ltd
Units 5a and 5b GP Centre, Yeoman Road
Ringwood
BH24 3FF
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Constructex Ltd
Fareham Innovation Centre
Lee-on-Solent
PO13 9FU
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Earlcoate Construction and Plant Hire Ltd
Folds Farm, Godshillwood
Fordingbridge
SP6 2LU
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Geomarine Ltd
Unit 12 Crow Arch Lane Industrial Estate
Ringwood
BH24 1PD
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Graham Attrill
Vesses Farm, Macketts Lane
Arreton
PO30 3AS
UK
NUTS: UKJ34
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
J Breheny Civil Engineering
Flordon Road, Creeting St Mary
Creeting St Mary
IP6 8NH
UK
NUTS: UKH14
The contractor is an SME:
No
V.2.3) Name and address of the contractor
JT Mackley and Co Ltd
Bankside House, Henfield Road
Small Dole
BN5 9XQ
UK
NUTS: UKJ27
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Suttle Projects Ltd
Suttle Projects Ltd, Swanworth Quarry, Worth Matravers
Swanage
BH19 3LE
UK
NUTS: UKK2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
P T Contractors
Test House, Andes Road, Nursling
Southampton
SO16 0YZ
UK
NUTS: UKJ32
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 475 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 2
Title: Beach Management
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/09/2017
V.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Boskalis Westminster Ltd
Westminster House, Crompton Way
Fareham
PO15 5SS
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Earlcoate Construction and Plant Hire Ltd
Folds Farm, Godshillwood
Fordingbridge
SP6 2LU
UK
NUTS: UKJ36
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
JT Mackley and Co Ltd
Bankside House, Henfield Road
Small Dole
BN5 9XQ
UK
NUTS: UKJ27
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Les Searle Plant Hire and Sales Ltd
Parsonage Farm Office, Parsonnage Way
Horsham
RH12 4ZF
UK
NUTS: UKJ27
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Geomarine Ltd
Unit 12 Crow Arch Lane Industrial Estate, Crow Arch Lane
Ringwood
BH24 1PD
UK
NUTS: UKJ36
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 381 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Authority reserves the option to undertake cross-Lot special mini-competitions to establish a project specific short list or new lots for specialist work requirements that may be used for the remaining duration of the framework. Where a requirement cannot be satisfied via this approach the Authority reserves the right to undertake further procurement processes to let individual contracts and / or further framework agreements which may or may not be advertised dependent upon the aggregate value of the works in question.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: https://www.justice.gov.uk/
VI.5) Date of dispatch of this notice
09/01/2020