Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
UK
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS: UKJ31
Internet address(es)
Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx
Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Coastal Engineering Minor Works Framework — Southern England — 2017-2021 — Minor Coastal Maintenance Lot Only
II.1.2) Main CPV code
45240000
II.1.3) Type of contract
Works
II.1.4) Short description
On behalf of the Eastern Solent Coastal Partnership (ESCP), Portsmouth City Council (the 'Authority') has awarded a multiple-lot, multi-supplier framework for the delivery of minor coastal engineering works across a number of authorities along the south coast of England.
2 lots under the framework were awarded 4.9.2017. Due to significant amends to the minor coastal maintenance lot after tender release it was relaunched separately and forms its own award.
The framework will be available for the contracting authorities named within the invitation to tender document for 4 years to let call-off contracts.
The total value of the framework is estimated to be in the region of 1 500 000 GBP per annum and up to 6 000 000 GBP across its duration. Estimated annual spend on the minor coastal maintenance lot is approximately 600 000 GBP. These values are for guidance only and are not guaranteed minimum or maximum values, which may be exceeded due to unforeseen circumstances such as storm damage.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
600 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45240000
45243000
45243100
45243110
45243200
45243300
45243400
45243500
45243510
45243600
45244000
45244100
45246400
45246100
45246200
45246000
45246410
45246500
45246510
II.2.3) Place of performance
NUTS code:
UKJ3
UKJ2
UKK22
UKK21
II.2.4) Description of the procurement
This lot is for non-complex and low value planned or reactive maintenance works up to a typical value of 20 000 GBP. Example works may include, but are not limited to, repointing, concrete slab and seawall remedials, seawall hand railing, debris removal, urgent H&S works, flap valves, concrete bagwork, prom and slipway clearances.
By exception the value of works through this lot may exceed 20 000 GBP in circumstances such as, but not limited to, longer term, multiple phase non-complex works or emergency works.
In order to establish the lot bids were submitted for the delivery of armorloc revetment repairs at Warblington, Havant. The total score of which provided the overall score for the lot and rankings were awarded based on the descending order of these scores.
10 suppliers have been appointed onto this lot; with the top 4 ranked bidders being awarded a place on the Primary Tier, subject to meeting additional Primary Tier minimum requirements, and the next 6 awarded a position on the Secondary Tier.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
To enable the framework to remain effective throughout its duration flexibility has been built into its operation through the use of supplier tiering and the optional use of special mini-competitions to re-establish lot structures or create additional specialist lots and/or sub-lots as required.
Primary Tier suppliers will be approached in the first instance for the majority of package orders and standard works relevant to that lot. In order to be appointed a place on the Primary Tier suppliers had to commit to undertaking works within the Eastern Solent Coastal Partnership region covering Portsmouth, Havant, Fareham and Gosport for any value of work and be able to demonstrate satisfactory experience of essential core skills, as detailed in the lot specific supplier requirements document.
Secondary Tiers will be used on a reserve basis if there are capacity or capability issues with Primary Tier suppliers. This may include for instances where Primary Tier suppliers opt out of bidding for the works; where the scope of the works are of a specialist nature and were not tested at framework set-up; or the value of the works are anticipated to be significantly higher than typical values.
On occasion and under special circumstances, the Authority reserves the right to run special mini-competitions under this lot to establish project specific shortlists, additional sub-lots that may be utilised for the remaining duration of the framework or to re-establish supplier rankings across the tiers to ensure on going effective competition in the Primary Tier. New sub-lots may be drawn up based upon geographical or specialist work considerations. Where special mini-competitions are used suppliers on both the Primary and Secondary tiers will be invited to bid. Where a requirement cannot be satisfied via this approach the Authority reserves the right to undertake further procurement processes to let individual contracts and/or further framework agreements which may or may not be advertised dependent upon the aggregate value of the works in question.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 106-211572
Section V: Award of contract
Lot No: 1
Title: Coastal Engineering Minor Works Framework — Southern England — 2017-2021 — Minor Coastal Maintenance Lot Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2017
V.2.2) Information about tenders
Number of tenders received: 20
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Avon Construction Ltd
Ringwood
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Coastal Engineering Minor Works Framework — Southern England — 2017-2021 — Minor Coastal Maintenance Lot Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2017
V.2.2) Information about tenders
Number of tenders received: 20
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Colas Ltd
Crawley
UK
NUTS: UKJ27
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Coastal Engineering Minor Works Framework — Southern England — 2017-2021 — Minor Coastal Maintenance Lot Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2017
V.2.2) Information about tenders
Number of tenders received: 20
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Constructex Ltd
Lee-On_Solent
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Coastal Engineering Minor Works Framework — Southern England — 2017-2021 — Minor Coastal Maintenance Lot Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2017
V.2.2) Information about tenders
Number of tenders received: 20
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Earlcoate Construction
Fordingbridge
UK
NUTS: UKJ36
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Coastal Engineering Minor Works Framework — Southern England — 2017-2021 — Minor Coastal Maintenance Lot Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2017
V.2.2) Information about tenders
Number of tenders received: 20
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
K. Coghlan Plant and Transport Ltd
Newport
UK
NUTS: UKJ34
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Coastal Engineering Minor Works Framework — Southern England — 2017-2021 — Minor Coastal Maintenance Lot Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2017
V.2.2) Information about tenders
Number of tenders received: 20
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Geomarine Ltd
Ringwood
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Coastal Engineering Minor Works Framework — Southern England — 2017-2021 — Minor Coastal Maintenance Lot Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2017
V.2.2) Information about tenders
Number of tenders received: 20
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
J Breheny Civil Engineering
Creeting St Mary
UK
NUTS: UKH14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Coastal Engineering Minor Works Framework — Southern England — 2017-2021 — Minor Coastal Maintenance Lot Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2017
V.2.2) Information about tenders
Number of tenders received: 20
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Lockhams Construction Ltd
Shedfield
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Coastal Engineering Minor Works Framework — Southern England — 2017-2021 — Minor Coastal Maintenance Lot Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2017
V.2.2) Information about tenders
Number of tenders received: 20
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Norse Commercial Services
Norwich
UK
NUTS: UKH15
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Coastal Engineering Minor Works Framework — Southern England — 2017-2021 — Minor Coastal Maintenance Lot Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2017
V.2.2) Information about tenders
Number of tenders received: 20
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Suttle Projects Ltd
Swanage
UK
NUTS: UKK2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 400 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The minor coastal maintenance lot was originally included within OJEU Contract Notice 2017/S 086-167236 but was removed via corrigendum 1.6.2017 due to feedback from suppliers surrounding supplier minimum requirements.
The requirements were felt to be set too high in terms of technical and professional ability and as such was softened to allow for demonstration of skill and demonstration of experience or appreciation of working in an intertidal area to be separated out. These revised requirements were agreed relatively late during the tender process and therefore the lot was cancelled from the process and was relaunched under its own project and voluntary OJEU Contract Notice.
Although this process is inviting tenders against minor coastal maintenance only, once awarded the lot will form part of and be managed under the coastal engineering minor works framework — Southern England — 2017-2021 along with 2 other lots for general coastal works and beach management.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: https://www.justice.gov.uk/
VI.5) Date of dispatch of this notice
09/01/2020