Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Keys Academy Trust
c/o Earley St Peter's CofE Primary School, Church Road, Earley
Reading
RG6 1EY
UK
Contact person: Lucy Gittins
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKJ11
Internet address(es)
Main address: https://www.keysacademytrust.org/
Address of the buyer profile: https://in-tendhost.co.uk/minervapcs/aspx/Home
I.4) Type of the contracting authority
Other: Education institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Keys Academy Trust — Catering Services
Reference number: MPN-10101
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The Keys Academy Trust are currently out to tender for the provision of catering services across 4 schools in the Trust: St Sebastian's CofE Primary School, Earley St Peter's CofE Primary School, the Coombes CofE Primary School and new build, Alder Grove CofE Primary School. The contract being tendered is for a period of 3 years, with the option to extend for a further 2 x 12-month periods. TUPE is expected to apply and all relevant information is included within the tender documents.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 200 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
St Sebastian's CofE Primary School
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
St Sebastian's CofE Primary School, Nine Mile Ride, Wokingham, Berkshire, RG40 3AT.
II.2.4) Description of the procurement
St Sebastian’s is a Church of England Primary School situated near Wokingham in Berkshire with 147 students on roll from reception to year 6 who are also currently looking to open a nursery at the school. Due to the lack of kitchen facilities onsite, this requires a delivered meals service.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Earley St Peter's CofE Primary School
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
Earley St Peter's CofE Primary School, Church Road, Earley, Reading, Berkshire, RG6 1EY.
II.2.4) Description of the procurement
Earley St Peter’s is a Church of England Primary School situated in Earley, near Reading, Berkshire, with 483 students on roll from reception to year 6. There is also a nursery onsite, to which no meals are provided currently.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
The Coombes CofE Primary School
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
The Coombes CofE Primary School, School Road, Aborfield Cross, Reading, Berkshire, RG2 9NX.
II.2.4) Description of the procurement
The Coombes is considered to be a large Church of England Primary School situated in Arborfield, near Reading, Berkshire, with 419 students on roll from reception to year 6. There is also a Nursery onsite currently.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 4
II.2.1) Title
Alder Grove CofE Primary School
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
Alder Grove CofE Primary School, Shinfield West, Reading, Berkshire.
II.2.4) Description of the procurement
This is a newly built Primary School located in Shinfield near Reading, recently entrusted to TKAT and due to open in September 2019. The opening year will be a single form entry, then increasing to 2 form entry thereafter, with the school growing throughout the life of the contract. There is the potential for this to be expanded to a 3 form entry school, although the kitchen has been designed with this in mind and should therefore be suitable to cater for this capacity. Since this School is new, site-specific information is yet to be determined. As soon as new information is released, this shall be communicated to the bidders, via InTend.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 029-064859
Section V: Award of contract
Lot No: 1
Contract No: The Keys Academy Trust
Title: St Sebastian's CofE Primary School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/01/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cater Link Ltd (Caterlink)
TVP2 300 Thames Valley Park Drive
Reading
RG6 1PT
UK
NUTS: UKJ11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 200 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: The Keys Academy Trust
Title: Earley St Peter's CofE Primary School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/01/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cater Link Ltd (Caterlink)
TVP2 300 Thames Valley Park Drive
Reading
RG6 1PT
UK
NUTS: UKJ11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 630 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: The Keys Academy Trust
Title: The Coombes CofE Primary School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/01/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cater Link Ltd (Caterlink)
TVP2 300 Thames Valley Park Drive
Reading
RG6 1PT
UK
NUTS: UKJ11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 539 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: The Keys Academy Trust
Title: Alder Grove CofE Primary School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/01/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cater Link Ltd (Caterlink)
TVP2 300 Thames Valley Park Drive
Reading
RG6 1PT
UK
NUTS: UKJ11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 151 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Please refer to Section VI.4.3
Please refer to Section VI.4.3
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Keys Academy Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, held for 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
The Keys Academy Trust
c/o Earley St Peter's CofE Primary School, Church Road, Earley
Reading
RG6 1EY
UK
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
Internet address(es)
URL: https://www.keysacademytrust.org/
VI.5) Date of dispatch of this notice
09/01/2020