Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Derby City Council
Corporation Street
Derby
DE1 2FS
UK
Contact person: Samina Rashid
Telephone: +44 1332640768
E-mail: samina.rashid@derby.gov.uk
NUTS: UKF11
Internet address(es)
Main address: www.derby.gov.uk
Address of the buyer profile: http://www.eastmidstenders.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TD1556 — The Provision of Scanning Hardware and Professional Services
Reference number: TD1556
II.1.2) Main CPV code
38520000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The contract will be for the provision of 2 high volume specialist scanners for Derby City Councils document management centre as well as the associated licenses and maintenance of these.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
219 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF11
Main site or place of performance:
Derby City Council, Council House, Corporation Street, Derby, DE1 2FS.
II.2.4) Description of the procurement
The contract will be for the provision of 2 high volume specialist scanners for Derby City Councils document management centre as well as the associated licenses and maintenance of these.
II.2.5) Award criteria
Cost criterion: N/A
/ Weighting: N/A
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
With regards to II.2.5) — this is a direct award from a framework and therefore no cost/quality weightings apply.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The contract was awarded via direct award of the KCS framework for managed services for business — Y10168 with contract notice reference: 2016/S 013-018762. The justification to direct award was that the product or service required is unique/exclusive to 1 supplier and the products fit current architecture of the Council.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: TD1556
Title: TD1556 — The Provision of Scanning Hardware and Professional Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/01/2020
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ricoh UK Ltd
01271033
Ricoh House, 800 Pavillion Drive
Northampton
NN4 7YL
UK
NUTS: UKF2
Internet address(es)
URL: www.ricoh.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 219 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Derby City Council
Derby
DE1 2FS
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
10/01/2020