Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Atrium Homes
14 Central Avenue
Kilmarnock
KA1 4PS
UK
Contact person: Celia Taylor/Barry Lees/Rae Wilson
Telephone: +44 1563528816
E-mail: info@atrium-homes.co.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.atrium-homes.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19462
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance and Related Services 2020 — 23/25
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
We are seeking to appoint an insurer/insurance broker who will provide services of suitable and adequate insurance cover provision for the group, in relation to property/material damage, public liability, employers liability, professional indemnity, trustees liability, business interruption, personal accident insurance, money, fidelity guarantees and motor vehicles insurance.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKM93
UKM94
Main site or place of performance:
East Ayrshire and South Ayrshire.
II.2.4) Description of the procurement
This contract is for the provision of an insurer/insurance broker who will provide services suitable and adequate insurance cover provision for the group, in relation to property/material damage, public liability, employers liability, professional indemnity, trustees liability, business interruption, personal accident insurance, money, fidelity guarantees and motor vehicles insurance.
Atrium proposes that the contract will be for an initial period of 3 years with the option to extend on an annual basis, subject to performance, for up to a further 2 years. If the successful bidder does not perform to Atrium’s requirements, the contract may not continue after the first year.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The supplier and any sub-suppliers must be if an insurance broker registered with and regulated by the UK Financial Conduct Authority or an insurer authorised and/or regulated by the UK Financial Conduct Authority or Prudential Regulation Authority or equivalent.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
The supplier and any sub-suppliers must provide their company number and must be if an insurance broker registered with and regulated by the UK Financial Conduct Authority or an insurer authorised and/or regulated by the UK Financial Conduct Authority or Prudential Regulation Authority or equivalent indicating the types of insurance/services the bidder is authorised to provide.
III.2.2) Contract performance conditions
KPI's will be agreed at the pre-start meeting.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/02/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/02/2020
Local time: 12:00
Place:
Atrium House, Shortlees, Kilmarnock.
Information about authorised persons and opening procedure:
Authorised person in line with Atrium's Procurement Policy.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
April 2023 — 2025
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Assessment criteria is contained within the project brief.
Bidders should complete the online ESPD up to Section III, and this will be used to identify and select suitable, qualified and experienced bidders. Atrium has opted to us the global question at Section IV and bidders should refer to ‘Our minimum selection criteria’ in Appendix 1, which will be assessed alongside the ESPD on a pass or fail basis.
When bidders are satisfied that they meet all requirements set out in the ESPD and ‘Our Minimum Selection Criteria’ they should then complete the Quality Questionnaire in Appendix 2 and Detailed Insurance Requirements Costing Sheet in Appendix 3. Please note that the quality questionnaire will be evaluated prior to the pricing document, and therefore bidders should submit a separate, clearly marked, folder for each Appendix to the postbox by the deadline.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=609907
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Under the terms of this contract, Atrium will require the successful supplier(s) to deliver community benefits as part of the delivery of the works, in support of the organisation’s economic and social objectives. Community enhancement, targeted recruitment and training, promotion of subcontracting opportunities to SMEs and social enterprises, community consultation, community outreach and education opportunities.
CB requirements may include but are not limited to:
Local employment/apprenticeship
Participating in career events in local schools
Participating in community improvements
Sponsorship of local organisations
(SC Ref:609907)
VI.4) Procedures for review
VI.4.1) Review body
Atrium Homes
14 Central Avenue
Kilmarnock
KA1 4PS
UK
Telephone: +44 1563528816
Internet address(es)
URL: http://www.atrium-homes.co.uk
VI.5) Date of dispatch of this notice
13/01/2020