Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bradford Metropolitan District Council
Britannia House, Hall Ings
Bradford
BD1 1HX
UK
Contact person: Mrs Catherine Mullins
E-mail: catherine.mullins@bradford.gov.uk
NUTS: UKE
Internet address(es)
Main address: http://www.bradford.gov.uk/bmdc
Address of the buyer profile: http://www.bradford.gov.uk/bmdc
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: IT Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SAP Licences — for VEAT Notification Purposes Only
Reference number: DN457420
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
This is not an opportunity, but a VEAT notice to inform the Market that the Council is looking to renew its contract for SAP enterprise licences support and maintenance to give them rights to product upgrades, new product functionalities, fixes and patches directly with SAP UK Ltd. The contract is not to procure a new system or solution, it is purely to cover the existing perpetual licences with ongoing support/maintenance across the entire stack and usage rights to SAP solution manager for a period of 2 years with 2 x 12 month extensions. The Council is still developing SAP and so requires access to all updates.
Please note that the operational support contract is not included in this notice. This contract was tendered via an open process and on expiry the Council will conduct a further open transparent procurement process.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
648 222.00
GBP/ Highest offer:
1 296 444.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE
II.2.4) Description of the procurement
This VEAT notice is to inform the Market that the Council is looking to renew its contract for SAP enterprise licences support and maintenance to give them rights to product upgrades, new product functionalities, fixes and patches directly with SAP UK Ltd. The contract is not to procure a new system or solution, it is purely to cover the existing perpetual licences with ongoing support/maintenance across the entire stack and usage rights to SAP solution manager for a period of 2 years with 2 x 12 month extensions. The Council is still developing SAP and so requires access to all updates.
Please note that the operational support contract is not included in this notice. This contract was tendered via an open process and on expiry the Council will conduct a further open transparent procurement process.
II.2.5) Award criteria
Cost criterion: Quality
/ Weighting: 100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: protection of exclusive rights, including intellectual property rights
Explanation
The Council is looking to contract for support and maintenance for its existing SAP licences. The Council is looking to contract for ongoing support and maintenance to enable the council to access fixes, patches and new versions.
The contract is not to procure a new system or solution, it is solely to support the system it has previously procured. Competition is absent for technical reasons and the protection of exclusive rights (source code, SAP do not allow other 3rd parties to provide support and maintenance of the intellectual property). No alternative or substitute exists that can provide the licence support and maintenance.
Please note that the operational support contract is not included in this notice. This contract was tendered via an open process and on expiry the Council will conduct a further open transparent procurement process.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/01/2020
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SAP UK Ltd
Clockhouse Place, Bedfont Road, Feltham
Middlesex
TW14 8HD
UK
NUTS: UKE
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
648 222.00
GBP
/ Highest offer:
1 296 444.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
City of Bradford MDC
Bradford
BD1 1HX
UK
VI.5) Date of dispatch of this notice
14/01/2020