Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Staffordshire County Council
2 Staffordshire Place, Tipping Street
Stafford
ST16 2DH
UK
Contact person: Gillian Sperrink
Telephone: +44 1785854652
E-mail: commercial.team@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: http://staffordshire.gov.uk
Address of the buyer profile: https://proactisplaza.com
I.1) Name and addresses
Stafford Borough Council
Civic Centre, Riverside
Stafford
ST163AQ
UK
Contact person: Jane Peat
Telephone: +44 1785619424
E-mail: jpeat@staffordbc.gov.uk
NUTS: UKG2
Internet address(es)
Main address: http://staffordshire.gov.uk
Address of the buyer profile: https://proactisplaza.com
I.1) Name and addresses
Cannock Chase District Council
28 Beechcroft Road, Cannock
Stafford
WS11 1BG
UK
Contact person: Steve Partridge
Telephone: +44 1543464588
E-mail: StevePartridge@cannockchasedc.gov.uk
NUTS: UKG2
Internet address(es)
Main address: http://staffordshire.gov.uk
Address of the buyer profile: https://proactisplaza.com
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Electoral Printing Services for Stafford Borough Council and Cannock Chase District Council
Reference number: IA1069
II.1.2) Main CPV code
22000000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of printing and mailing services for canvasses and elections. This will include production of:
— household enquiry forms (HEFs),
— invitation to register forms (ITRs),
— associated reminder forms for HEFs and ITRs,
— polling cards,
— postal voting packs,
— ballot papers.
Stafford Borough Council and Cannock Chase District Council require a rapid and cost-effective provision of services to meet strict electoral services deadlines, including electoral registration and elections. The successful provider must have the ability to interface with IDOX and Xpress electoral management software systems and be able to offer a service that will facilitate seamless secure transfer of appropriate data. Note that where there is any reference to a specific branded name of a product, service, accreditation etc the Council welcomes suppliers to offer a fully equivalent substitute.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 800 000.00
EUR
II.2) Description
II.2.2) Additional CPV code(s)
79800000
79824000
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Staffordshire.
II.2.4) Description of the procurement
Provision of printing and mailing services for canvasses and elections. This will include production of:
— household enquiry forms (HEFs),
— invitation to register forms (ITRs),
— associated reminder forms for HEFs and ITRs,
— polling cards,
— postal voting packs,
— ballot papers.
Stafford Borough Council and Cannock Chase District Council require a rapid and cost-effective provision of services to meet strict electoral services deadlines, including electoral registration and elections. The successful provider must have the ability to interface with IDOX and Xpress electoral management software systems and be able to offer a service that will facilitate seamless secure transfer of appropriate data. Note that where there is any reference to a specific branded name of a product, service, accreditation etc the Council welcomes suppliers to offer a fully equivalent substitute.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Staffordshire County Council is conducting this procurement process on behalf of Stafford Borough Council and Cannock Chase District Council.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 130-319377
Section V: Award of contract
Contract No: IA1069
Title: Provision of Electoral Printing Services for Stafford Borough Council and Cannock Chase District Council
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/11/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Electoral Reform Services Ltd
33 Clarendon Road
London
N8 0NW
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 800 000.00
EUR
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
2 Staffordshire Place Tipping Street
Stafford
ST16 2DH
UK
Telephone: +44 1785854652
E-mail: commercial.team@staffordshire.gov.uk
VI.4.2) Body responsible for mediation procedures
Staffordshire County Council
2 Staffordshire Place, Tipping Street
Stafford
ST16 2DH
UK
Telephone: +44 1785854652
E-mail: commercial.team@staffordshire.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Staffordshire County Council
2 Staffordshire Place, Tipping Street
Stafford
ST16 2DH
UK
Telephone: +44 1785854652
E-mail: commercial.team@staffordshire.gov.uk
VI.5) Date of dispatch of this notice
15/01/2020