Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Devon County Council
County Hall, Topsham Road
Exeter
EX2 4QD
UK
Contact person: Mr Rob Gilbert
Telephone: +44 1392383000
E-mail: rob.gilbert@devon.gov.uk
NUTS: UKK43
Internet address(es)
Main address: http://www.devon.gov.uk
Address of the buyer profile: https://www.supplyingthesouthwest.org.uk
I.1) Name and addresses
East Devon District Council
Sidmouth
UK
E-mail: csc@eastdevon.gov.uk
NUTS: UKK43
Internet address(es)
Main address: https://eastdevon.gov.uk/
I.1) Name and addresses
Mid Devon District Council
Tiverton
UK
E-mail: procurementoffice@middevon.gov.uk
NUTS: UKK43
Internet address(es)
Main address: https://www.middevon.gov.uk/
I.1) Name and addresses
North Devon District Council
Barnstaple
UK
E-mail: supplyingndc@northdevon.gov.uk
NUTS: UKK43
Internet address(es)
Main address: http://www.northdevon.gov.uk/
I.1) Name and addresses
West Devon Borough Council
Tavistock
UK
E-mail: procurement@teignbridge.gov.uk
NUTS: UKK43
Internet address(es)
Main address: https://www.westdevon.gov.uk/
I.1) Name and addresses
South Hams District Council
Totnes
UK
E-mail: procurement@teignbridge.gov.uk
NUTS: UKK43
Internet address(es)
Main address: http://www.southhams.gov.uk/
I.1) Name and addresses
Teignbridge District Council
Newton Abbot
UK
E-mail: procurement@teignbridge.gov.uk
NUTS: UKK43
Internet address(es)
Main address: https://www.teignbridge.gov.uk/
I.1) Name and addresses
Exeter City Council
Exeter
UK
E-mail: eccprocurement@exeter.gov.uk
NUTS: UKK43
Internet address(es)
Main address: https://exeter.gov.uk/
I.1) Name and addresses
Torridge District Council
Bideford
UK
E-mail: procurement@torridge.gov.uk
NUTS: UKK43
Internet address(es)
Main address: http://www.torridge.gov.uk
I.1) Name and addresses
Dartmoor National Park Authority
Bovey Tracey
UK
E-mail: dhealy@dartmoor.gov.uk
NUTS: UKK43
Internet address(es)
Main address: http://www.dartmoor.gov.uk/
I.1) Name and addresses
Devon and Cornwall Police Authority
Exeter
UK
E-mail: procurement.department@devonandcornwall.pnn.police.uk
NUTS: UKK43
Internet address(es)
Main address: https://www.devon-cornwall.police.uk/
I.1) Name and addresses
Exmoor National Park Authority
Dulverton
UK
E-mail: info@exmoor-nationalpark.gov.uk
NUTS: UKK4
Internet address(es)
Main address: http://www.exmoor-nationalpark.gov.uk
I.1) Name and addresses
Devon and Somerset Fire and Rescue Service
Exeter
UK
E-mail: procurement@dsfire.gov.uk
NUTS: UKK43
Internet address(es)
Main address: https://www.dsfire.gov.uk
I.1) Name and addresses
University of Exeter
Exeter
UK
E-mail: procurement@exeter.ac.uk
NUTS: UKK4
Internet address(es)
Main address: http://www.exeter.ac.uk/
I.1) Name and addresses
Torbay Council
Torquay
UK
E-mail: procurement.team@torbay.gov.uk
NUTS: UKK42
Internet address(es)
Main address: https://www.torbay.gov.uk/
I.1) Name and addresses
Plymouth City Council
Plymouth
UK
E-mail: procurement@plymouth.gov.uk
NUTS: UKK41
Internet address(es)
Main address: https://www.plymouth.gov.uk/
I.1) Name and addresses
Cornwall Council
Truro
UK
E-mail: procurement.team@cornwall.gov.uk
NUTS: UKK3
Internet address(es)
Main address: https://www.cornwall.gov.uk/
I.1) Name and addresses
Met Office
Exeter
UK
E-mail: procurement@metoffice.gov.uk
NUTS: UKK4
Internet address(es)
Main address: https://www.metoffice.gov.uk/
I.1) Name and addresses
South Western Ambulance Service NHS Foundation Trust
Exeter
UK
E-mail: procurement@swast.nhs.uk
NUTS: UKK4
Internet address(es)
Main address: https://www.swast.nhs.uk/
I.1) Name and addresses
University of Plymouth
Plymouth
UK
E-mail: procurement@plymouth.ac.uk
NUTS: UKK41
Internet address(es)
Main address: https://www.plymouth.ac.uk/
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CP1784-19 Self Drive Vehicle Hire
Reference number: DN415331
II.1.2) Main CPV code
34100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This opportunity is for the hire of cars and passenger vehicles (up to 9 seat MPVs) and light commercial vehicles (up to 3 500 kgs gross vehicle weight) along with the option to provide 4 x 4 and electric cars on a short to medium term hire basis to supplement Devon County Council's own vehicle fleet. Devon County Council intends to appoint a single primary contractor from whom all hires will be initially requested and secondary contractor to undertake those hires that the primary contractor cannot fulfil. The contract is for a period of 5 years commencing in October 2019 and expiring in September 2024.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 500 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK43
II.2.4) Description of the procurement
This opportunity is for the hire of cars and passenger vehicles (up to 9 seat MPVs) and light commercial vehicles (up to 3 500 kgs gross vehicle weight) along with the option to provide 4 x 4 and electric cars on a short to medium term hire basis to supplement Devon County Council's own vehicle fleet. Devon County Council intends to appoint a single primary contractor from whom all hires will be initially requested and secondary contractor to undertake those hires that the primary contractor cannot fulfil. The contract is for a period of 5 years commencing in October 2019 and expiring in September 2024. The contract will be the principal means of service provision for DCC to meet its hire vehicle needs. It is envisaged that East Devon District Council and Dartmoor National Park Authority will use this arrangement as a route to hire vehicles. The position of the other member organisations within the Devon and Cornwall Procurement Partnership is reserved for the use of the arrangement however currently there is no commitment from these organisations as to their use of the arrangement. The contract value is stated as 1 500 000 GBP, it is anticipated that the primary contractor will deliver the majority of the vehicle hires and the secondary contractor will deliver the minority of the vehicle hires.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 125-305965
Section V: Award of contract
Contract No: 1- Primary Provider
Title: CP1784-19 Self Drive Vehicle Hire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/10/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Enterprise Rent-A-Car UK Ltd
Enterprise House, Vicarage Road
Egham
TW20 9FB
UK
NUTS: UKJ2
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: 2 - Secondary Provider
Title: CP1784-19 Self Drive Vehicle Hire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/10/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Avis Budget UK Ltd
Avis Budget House, Park Road
Bracknell
RG12 2EW
UK
NUTS: UKJ1
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Devon County Council
Exeter
UK
VI.5) Date of dispatch of this notice
16/01/2020