Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Kingdom Housing Association Ltd
Saltire Centre, Pentland Court
Glenrothes
KY6 2DA
UK
Telephone: +44 1592631661
E-mail: calumkippen@KHA.scot
NUTS: UKM7
Internet address(es)
Main address: http://www.kingdomhousing.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12982
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Legal Services Framework 2020-24
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
The Kingdom Group of Companies through the parent organisation Kingdom Housing Associations intends to enter into a framework agreement with a limited number of organisations to provide legal services for a 3-year period with the option to extend for a 1-year period solely at the groups discretion.
It is envisaged that successful applicants appointed to the framework will be available to provide legal services to all organisation named on this framework.
II.1.5) Estimated total value
Value excluding VAT:
550 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
General Legal, Governance, Contractual and Procurement Issues
II.2.2) Additional CPV code(s)
79110000
79111000
II.2.3) Place of performance
NUTS code:
UKM7
II.2.4) Description of the procurement
The requirement for legal services has been split into different lots to enable applicants who specialise in a particular type of legal service to tender for the categories relevant to their organisation. This does not preclude an applicant from applying to suffice all the categories required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality requirements
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
With an option to extend for up to 12 months (total possible contract duration of 48 months).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Conveyancing and Related Issues
II.2.2) Additional CPV code(s)
79100000
79110000
79111000
79112000
II.2.3) Place of performance
NUTS code:
UKM7
Main site or place of performance:
Fife.
II.2.4) Description of the procurement
KG intend to enter into a framework agreement with a limited number of organisations for legal services for a 3-year period with the option to extend for a 1-year period solely at the discretion of KG.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Three years plus option of 1 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Employment Law Issues
II.2.2) Additional CPV code(s)
79100000
79110000
79111000
79112000
II.2.3) Place of performance
NUTS code:
UKM7
Main site or place of performance:
Fife.
II.2.4) Description of the procurement
KG intend to enter into a framework agreement with a limited number of organisations for legal services for a 3-year period with the option to extend for a 1-year period solely at the discretion of KG.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Yes, contract 3 years with 1 year extension option.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Finance Management Issues
II.2.2) Additional CPV code(s)
79100000
79110000
79111000
79112000
II.2.3) Place of performance
NUTS code:
UKM7
Main site or place of performance:
Fife.
II.2.4) Description of the procurement
KG intend to enter into a framework agreement with a limited number of organisations for legal services for a 3-year period with the option to extend for a 1-year period solely at the discretion of KG.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Three-year contract plus option of 1 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Housing, Asset Management and Estate Management Issues
II.2.2) Additional CPV code(s)
79100000
79110000
79111000
79112000
II.2.3) Place of performance
NUTS code:
UKM5
Main site or place of performance:
Fife.
II.2.4) Description of the procurement
KG intend to enter into a framework agreement with a limited number of organisations for legal services for a 3-year period with the option to extend for a 1-year period solely at the discretion of KG.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Three-year contract with option of 1 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All applicants organisations must hold corporate membership of the Law Society of Scotland and all staff involved throughout the lifetime of the framework must be appropriately qualified in Scots Law.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
All applicants organisations must hold corporate membership of the Law Society of Scotland and all staff involved throughout the lifetime of the framework must be appropriately qualified in Scots Law.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 13
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/02/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
21/02/2020
Local time: 12:00
Place:
Kingdom Housing Association Glenrothes.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=610574
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Please refer to the ITT documents
(SC Ref:610574)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=610574
VI.4) Procedures for review
VI.4.1) Review body
Kingdom Housing Association Ltd
Saltire Centre, Pentland Court
Glenrothes
KY6 2DA
UK
Telephone: +44 1592631661
Internet address(es)
URL: http://www.kingdomhousing.org.uk
VI.5) Date of dispatch of this notice
20/01/2020