Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Ongo Homes
26 High street
Scunthorpe
DN15 6NL
UK
Telephone: +44 1724279900
E-mail: Keeley.blackburn@tenetservices.com
NUTS: UKF3
Internet address(es)
Main address: https://myhome.ongo.co.uk/site/public-connection/welcome
Address of the buyer profile: https://myhome.ongo.co.uk/site/public-connection/welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Ongo Homes — Marketing and Communications Framework
Reference number: CA6354 -
II.1.2) Main CPV code
79340000
II.1.3) Type of contract
Services
II.1.4) Short description
Ongo Homes (OH) wish to appoint suppliers to be part of their framework supporting the delivery of their marketing and communications activity. The framework will be split into 7 lots as follows:
Lot 1: print only;
Lot 2: design services only;
Lot 3: merchandise and promotional goods;
Lot 4: signage;
Lot 5: photography;
Lot 6: videography;
Lot 7: distribution of printed marketing material and publications.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
48 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Print Services Only
II.2.2) Additional CPV code(s)
79800000
79811000
79820000
79810000
II.2.3) Place of performance
NUTS code:
UKE1
UKE
Main site or place of performance:
Yorkshire and The Humber
II.2.4) Description of the procurement
The service will include providing advice on printing to ONGO’s in-house PR & Communications Team to ensure that the most cost-effective processes are used to produce print jobs including but not restricted to:
— compliment slips,
— branded envelopes,
— corporate documents & brochures,
— direct marketing – leaflets/flyers,
— event material – posters/programmes,
— stationery – letterheads, compliment slips, business cards for each company within the ONGO group,
— customer magazines,
— tenant newsletters,
— letters to tenants – rent statements 4 times per year, rent increase letters,
— mailout of quarterly rent statements to approximately 10 000 tenants plus other mailouts as and when required.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60.00 %
Price
/ Weighting:
40.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Design Services Only
II.2.2) Additional CPV code(s)
79341000
79340000
79342000
22462000
II.2.3) Place of performance
NUTS code:
UKE1
UKE
Main site or place of performance:
Yorkshire and The Humber
II.2.4) Description of the procurement
This service could include digital adverts including social media templates, GIFs and web banners. Providing print ready design/artwork, including but not restricted to:
— adverts,
— annual report,
— corporate documents,
— direct marketing – leaflets/flyers,
— event/exhibition – pop-ups/posters/programmes,
— infographics,
— signage,
— stationery – letterheads, business cards,
— tenant newsletter.
In delivering this service, the provider will be asked to:
— supply the original Illustrator and design files as and when required,
— work alongside and support the in-house PR and communications team who will produce ad-hoc artwork when capacity allows,
— liaise with appointed printers awarded a place on the framework agreement, at no extra cost,
— deliver concepts, ideas and content for campaigns,
— ensure creative work is in-line with our current brand and corporate identity,
— develop literature and communications tools to reach customers with low literacy skills and with diverse needs.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60.00 %
Price
/ Weighting:
40.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: Merchandise and Promotional Goods
II.2.2) Additional CPV code(s)
79342200
II.2.3) Place of performance
NUTS code:
UKE
UKE1
Main site or place of performance:
Yorkshire and The Humber.
II.2.4) Description of the procurement
Including, but not exclusive to mugs, pens, notepads, key rings, internal and external banners and other promotional giveaways.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60.00 %
Price
/ Weighting:
40.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4: Signage
II.2.2) Additional CPV code(s)
34928470
79340000
79342000
II.2.3) Place of performance
NUTS code:
UKE1
UKE
Main site or place of performance:
Yorkshire and The Humber.
II.2.4) Description of the procurement
These are ad-hoc, individual projects for example, building signage and internal signage.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60.00 %
Price
/ Weighting:
40.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5: Photography
II.2.2) Additional CPV code(s)
79961100
79961300
79342000
79340000
II.2.3) Place of performance
NUTS code:
UKE
UKE1
Main site or place of performance:
Yorkshire and The Humber.
II.2.4) Description of the procurement
— these will be ad-hoc projects billed at either an hourly/half daily/daily rate or per project,
— this work will include taking photos and editing them for ONGO’s use,
— ONGO will own the photos once signed off and handed over by supplier.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60.00 %
Price
/ Weighting:
40.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 6: Videography
II.2.2) Additional CPV code(s)
79342000
79340000
II.2.3) Place of performance
NUTS code:
UKE1
UKE
Main site or place of performance:
Yorkshire and The Humber
II.2.4) Description of the procurement
— these will be ad-hoc projects billed at either an hourly/half daily/daily rate or per project,
— this work will include taking videos and editing them for ONGO’s use,
— ONGO will own the videos once signed off and handed over by supplier.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60.00 %
Price
/ Weighting:
40.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Lot 7: Distribution of Printed Marketing Material and Publications
II.2.2) Additional CPV code(s)
79342000
79340000
79824000
II.2.3) Place of performance
NUTS code:
UKE1
UKE
Main site or place of performance:
Yorkshire and The Humber
II.2.4) Description of the procurement
This will be for items such as the postage and packaging of Key News magazine, ONGO Homes rent statements or targeted mail. These jobs will be of varying quantities and specifications dependent on the job.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60.00 %
Price
/ Weighting:
40.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 159-392822
Section V: Award of contract
Lot No: 1
Contract No: CA6354
Title: Lot 1: Print Services Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2020
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Resource
78 Armley Road
Leeds
LS12 2EJ
UK
Telephone: +44 7939723190
E-mail: na@weareresource.co.uk
NUTS: UK
Internet address(es)
URL: www.weareresource.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Desk Top Publications Ltd
105-107 Mary Street
Scunthorpe
DN15 6LA
UK
Telephone: +44 1724282971
E-mail: scunthorpe@printing.com
NUTS: UK
Internet address(es)
URL: www.scunthorpe-printing.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Potts Print UK
Atlas House, Nelson Park
Cramlington
NE23 1WG
UK
Telephone: +44 8453751875
E-mail: info@potts.co.uk
Fax: +44 1670735451
NUTS: UK
Internet address(es)
URL: www.potts.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Systematic Print Management Ltd
Centurion Way
Caistor
LN7 6QA
UK
Telephone: +44 1472851091
E-mail: pete@systematicprint.com
NUTS: UK
Internet address(es)
URL: www.systematicprint.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 15 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: CA6354
Title: Lot 2: Design Services Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2020
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Systematic Print Management Ltd
Centurion Way
Caistor
LN7 6QA
UK
Telephone: +44 1472851091
E-mail: pete@systematicprint.com
NUTS: UK
Internet address(es)
URL: www.systematicprint.com
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Resource
78 Armley Road
Leeds
LS12 2EJ
UK
Telephone: +44 7939723190
E-mail: na@weareresource.co.uk
NUTS: UK
Internet address(es)
URL: www.weareresource.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Optima Graphic Design Consultants Lld
37 Broadgate,
Lincoln
LN2 5AE
UK
Telephone: +44 1522522773
E-mail: laura@optimadesign.co.uk
NUTS: UK
Internet address(es)
URL: www.optimadesign.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Desk Top Publications Ltd
105-107 Mary Street
Scunthorpe
DN15 6LA
UK
Telephone: +44 1724282971
E-mail: scunthorpe@printing.com
NUTS: UK
Internet address(es)
URL: www.scunthorpe-printing.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Creative Bridge
Nimlok House, 45 Booth Drive, Park Farm Industrial Estate
Wellingborough
NN8 6NL
UK
Telephone: +44 1455883880
E-mail: michelle.hallmark@creative-bridge.com
Fax: +44 1455883891
NUTS: UK
Internet address(es)
URL: www.creative-bridge.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 15 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: CA6354
Title: Lot 3: Merchandise and Promotional Goods
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2020
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Sycal Umbrellas print and Promotions Ltd
Unit 25 Chantry Road, Woburn Rd In Est
Bedford
MK42 7SY
UK
Telephone: +44 1234841741
E-mail: sales@sycal.co.uk
NUTS: UK
Internet address(es)
URL: www.sycal.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Desk Top Publications Ltd
105-107 Mary Street
Scunthorpe
DN15 6LA
UK
Telephone: +44 1724282971
E-mail: scunthorpe@printing.com
NUTS: UK
Internet address(es)
URL: www.scunthorpe-printing.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Systematic Print Management Ltd
Centurion Way
Caistor
LN7 6QA
UK
Telephone: +44 1472851091
E-mail: pete@systematicprint.com
NUTS: UK
Internet address(es)
URL: www.systematicprint.com
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Allwag Promotions Ltd
Merchandise House, The Street
Chelmsford
CM3 2DP
UK
Telephone: +44 1245382600
E-mail: Sales@allwag.co.uk
Fax: +44 1245380758
NUTS: UK
Internet address(es)
URL: www.allwag.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: CA6354
Title: Lot 4: Signage
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 5
Contract No: CA6354
Title: Lot 5: Photography
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2020
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
246 Photography Ltd
The Barlow, Bolton Road
Bolton
BL7 0AP
UK
Telephone: +44 7715572332
E-mail: clare@246photography.co.uk
NUTS: UK
Internet address(es)
URL: https://246photography.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
ImageNorth
3 Chelwood Grove
Leeds
LS8 2AX
UK
Telephone: +44 1132692229
E-mail: rick_walker@mac.com
NUTS: UK
Internet address(es)
URL: http://www.imagenorth.net/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: CA6354
Title: Lot : Videography
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2020
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
246 Photography Ltd
The Barlow, Bolton Road
Bolton
BL7 0AP
UK
Telephone: +44 7715572332
E-mail: clare@246photography.co.uk
NUTS: UK
Internet address(es)
URL: https://246photography.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Big Fat Pigeon Productions Ltd
10 Eastwood Drive, Broughton
Brigg
DN20 0HJ
UK
Telephone: +44 1652657877
E-mail: phil@bigfatpigeon.co.uk
NUTS: UK
Internet address(es)
URL: www.bigfatpigeon.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: CA6354
Title: Lot 7: Distribution of Printed Marketing Material and Publications
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2020
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Desk Top Publications Ltd
105-107 Mary Street
Scunthorpe
DN15 6LA
UK
Telephone: +44 1724282971
E-mail: scunthorpe@printing.com
NUTS: UK
Internet address(es)
URL: www.scunthorpe-printing.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
The Mailbird Organisation Ltd
Units A-D Bowen Industrial Estate,
Bargoed
CF81 9AB
UK
Telephone: +44 2089936116
E-mail: chris@mailbird.co.uk
NUTS: UK
Internet address(es)
URL: www.mailbird.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Systematic Print Management Ltd
Centurion Way
Caistor
LN7 6QA
UK
Telephone: +44 1472851091
E-mail: pete@systematicprint.com
NUTS: UK
Internet address(es)
URL: www.systematicprint.com
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Potts Print UK
Atlas House, Nelson Park
Cramlington
NE23 1WG
UK
Telephone: +44 8453751875
E-mail: info@potts.co.uk
Fax: +44 1670735451
NUTS: UK
Internet address(es)
URL: www.potts.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Section II.3) – dates refer to the initial contract period and do not include the options of any extensions.
Section IV.3.5) – any dates shown are an estimate.
In the first instance, candidates should register with www.multiquote.com and express an interest in the contract, full details of the contract will be available.
The contracting authority shall not be under any obligation to accept any tender. The contracting authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the tenderers.
The contracting authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.
VI.4) Procedures for review
VI.4.1) Review body
Tenet
Procurement House, 23 Leslie Hough Way
Salford
M6 6AJ
UK
VI.4.2) Body responsible for mediation procedures
Tenet
Procurement House, 23 Leslie Hough Way
Salford
M6 6AJ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
VI.4.4) Service from which information about the review procedure may be obtained
Tenet
Procurement House, 23 Leslie Hough Way
Salford
M6 6AJ
UK
VI.5) Date of dispatch of this notice
22/01/2020