Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Derby City Council
Corporation Street
Derby
DE1 2FS
UK
Contact person: Samina Rashid
Telephone: +44 1332640768
E-mail: samina.rashid@derby.gov.uk
NUTS: UKF11
Internet address(es)
Main address: www.derby.gov.uk
Address of the buyer profile: https://www.eastmidstenders.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Supply of Logoed Uniform and Workwear
Reference number: TD1457
II.1.2) Main CPV code
18000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Council is seeking to appoint one or a number of supplier(s) for the supply of logoed workwear and uniform, to achieve a unified and compliant approach for the supply of good value, ethically-sourced, quality items of product across the various departments in the Council.
Much of the requirement is focused within the Neighbourhoods Directorate of the Council, which includes among other departments highways maintenance, refuse collection, street cleansing and grounds maintenance. There will also be a requirement for workwear for cleaning and caretaking staff, as well as leisure-centre staff and staff whose roles are predominantly active and public-facing.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
260 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
T-shirts, Polo-shirts and Sweatshirts
II.2.2) Additional CPV code(s)
18331000
II.2.3) Place of performance
NUTS code:
UKF11
Main site or place of performance:
Derby.
II.2.4) Description of the procurement
Requirement:
— Round-neck t-shirt,
— V-neck t-shirt,
— Polo shirt,
— Sweatshirt.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
There are 2 options to extend in annual increments.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The total contract value (across all lots) is estimated to be 260 000,00 GBP over the course of 4 years.
Lot No: 2
II.2.1) Title
Work Trousers
II.2.2) Additional CPV code(s)
18234000
II.2.3) Place of performance
NUTS code:
UKF11
Main site or place of performance:
Derby
II.2.4) Description of the procurement
Requirement:
— ‘Standard’ work trouser,
— cargo trouser.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
There are 2 options to extend in annual increments.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The total contract value (across all lots) is estimated to be 260 000,00 GBP over the course of 4 years.
Lot No: 3
II.2.1) Title
Jackets, Outerwear and Hats
II.2.2) Additional CPV code(s)
18200000
II.2.3) Place of performance
NUTS code:
UKF11
Main site or place of performance:
Derby
II.2.4) Description of the procurement
Requirement:
— bomber jacket,
— ¾-length coat,
— fleece jacket,
— floppy sunhat,
— baseball cap,
— knitted woollen cap.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
There are 2 options to extend in annual increments.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The total contract value (across ALL lots) is estimated to be 260 000,00 GBP over the course of 4 years.
Lot No: 4
II.2.1) Title
High-visibility Workwear and Waterproofs
II.2.2) Additional CPV code(s)
18221000
II.2.3) Place of performance
NUTS code:
UKF11
Main site or place of performance:
Derby.
II.2.4) Description of the procurement
Requirement:
— Hi-visibility vest (sleeveless),
— Hi-visibility vest (long sleeved),
— Hi-visibility t-shirt,
— Hi-visibility polo shirt,
— Hi-visibility bomber jacket,
— Hi-visibility ¾ length coat,
— Hi-visibility wet-gear jacket,
— Hi-visibility wet-gear trouser.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
There are 2 options to extend in annual increments.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The figure above representing the total value for this lot is an estimate only. The total contract value (across all lots) is estimated to be 260 000,00 GBP over the course of 4 years.
Lot No: 5
II.2.1) Title
Corporate Workwear including Healthcare
II.2.2) Additional CPV code(s)
18100000
II.2.3) Place of performance
NUTS code:
UKF11
Main site or place of performance:
Derby.
II.2.4) Description of the procurement
Requirement:
— colours satin clip tie,
— plain business scarf,
— men's herringbone long sleeve shirt,
— ladies herringbone long sleeve shirt,
— men's suit jacket Imola classic fit,
— mens suit trousers Imola,
— mens suit jacket Avalino tailored fit,
— men's suit trousers Avalino,
— ladies suit jacket opera classic fit,
— ladies suit jacket Susa tailored fit,
— ladies suit trousers,
— ladies suit skirt,
— ladies tunic,
— nursing tabards.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
There are 2 options to extend in annual increments.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The total contract value (across all lots) is estimated to be 260 000,00 GBP over the course of 4 years.
Lot No: 6
II.2.1) Title
Sportswear
II.2.2) Additional CPV code(s)
18412100
II.2.3) Place of performance
NUTS code:
UKF11
Main site or place of performance:
Derby.
II.2.4) Description of the procurement
Requirement:
— ladies nova micro fleece,
— men's nova micro fleece,
— men's cool polo shirt,
— ladies cool polo shirt,
— men's polo shirt breathable lifeguard,
— ladies polo shirt breathable lifeguard,
— ladies track pant,
— men's track pant,
— ladies track shorts — lifeguard,
— men's track shorts — lifeguard,
— men's polo shirt breathable sports coaches,
— ladies polo shirt breathable sports coach,
— ladies track shorts — sports coach,
— men's track shorts — sports coach.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
There are 2 options to extend in annual increments.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The total contract value (across all lots) is estimated to be 260 000,00 GBP over the course of 4 years.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 135-331531
Section V: Award of contract
Lot No: 1
Contract No: TD1457
Title: T-shirts, Polo-shirts and Sweatshirts
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/11/2019
V.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arden Winch and Co Ltd
1253792
9 Acres Hill Lane
Sheffield
S9 4LR
UK
E-mail: Steve.barker@ardenwinch.com
NUTS: UKE32
Internet address(es)
URL: https://www.ardenwinch.com/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 43 333.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: TD1457
Title: Work Trousers
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/01/2020
V.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arden Winch and Co Ltd
1253792
9 Acres Hill Lane
Sheffield
S9 4LR
UK
Telephone: +44 1142433755
E-mail: Steve.barker@ardenwinch.com
NUTS: UKE32
Internet address(es)
URL: https://www.ardenwinch.com/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 260 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: TD1457
Title: Jackets, Outerwear and Hats
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/12/2019
V.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Protective Wear Supplies Ltd
08393062
10 Darklake View, Estover
Plymouth
PL6 7TL
UK
Telephone: +44 7584702639
E-mail: Silas@protectivewearuk.com
NUTS: UKK41
Internet address(es)
URL: https://protectivewearuk.com/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 260 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: TD1457
Title: High-visibility Workwear and Waterproofs
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/12/2019
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 12
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arden Winch and Co Ltd
1253792
9 Acres Hill Lane
Sheffield
S9 4LR
UK
Telephone: +44 1142433755
E-mail: Steve.barker@ardenwinch.com
NUTS: UKE32
Internet address(es)
URL: https://www.ardenwinch.com/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 260 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: TD1457
Title: Corporate Workwear including Healthcare
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/12/2019
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MWUK Ltd trading as Alexandra
00454264
3 Long Acre, Willow Farm Business Park, Derbyshire
Castle Donington
DE73 2UG
UK
Telephone: +44 3336001111
E-mail: tenders@alexandra.co.uk
NUTS: UKF1
Internet address(es)
URL: https://www.alexandra.co.uk/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 260 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: TD1457
Title: Sportswear
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/12/2019
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arden Winch and Co Ltd
1253792
9 Acres Hill Lane
Sheffield
S9 4LR
UK
Telephone: +44 1142433755
E-mail: Steve.barker@ardenwinch.com
NUTS: UKE32
Internet address(es)
URL: https://www.ardenwinch.com/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 260 000.00
EUR
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘live contracts' section, select the relevant contract notice. Select the ‘apply online' link in the bottom right hand corner of the contract notice. This will transfer you to the Council's e-tendering system at https://www.eastmidstenders.org where you can express interest and obtain the documents. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously).
Please note we will only accept expressions of interest/tender returns through the East Mids Tenders e-tendering system.
To register:
On the opportunities portal home page (https://www.eastmidstenders.org) there is an option to 'Register' link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company's' details. Further information can be found in the user guide ‘how to do business on the portal' which can be found in the 'Help' section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.
To search:
On the opportunities portal home page (https://www.eastmidstenders.org), Click on 'view opportunities’. On the 'Find Opportunities' page you can narrow your search. The ‘Organisation’ field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select 'Derby City Council', then click on the 'Update' button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the 'keyword' option. To view the further details of the opportunity, click the corresponding contract title and click on the login and register Interest button and login to the EastMids Tenders system to start the tender process. The EastMids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the 'Help' icon that is located on the home page on the top right of the East Mids Tenders System.
Once you have registered your interest, the tender information will be moved to, and can be found on, the ‘My Opportunities’ page on the EastMidsTenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.
VI.4) Procedures for review
VI.4.1) Review body
Derby City Council
Derby
DE1 2FS
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
23/01/2020