Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Winchester
Sparkford Road
Winchester
SO22 4N
UK
Contact person: Andrew gannon
E-mail: andrew.gannon@winchester.ac.uk
NUTS: UKJ32
Internet address(es)
Main address: https://in-tendhost.co.uk/winchester/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/winchester/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/winchester/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract For Graduation Services – Gown Hire and/or Photographs and/or Ticketing
Reference number: SYSTEM 00000086
II.1.2) Main CPV code
18400000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Graduation The University of Winchester confers awards for approximately 3 000 graduates each year. We hold our graduation ceremonies once a year (currently over a week in October) in Winchester Cathedral, with support services (gown hire, photography studios, ticket collection etc) being conducted in Winchester Guildhall. We are looking for suppliers to provide gown hire, photography and tickets under the 3 separate lots detailed below. Suppliers are welcome to bid for 1, 2 or all of the lots.
For full details go to: https://in-tendhost.co.uk/winchester/aspx/
Return date: 12.00 noon 26.2.2020.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Gown Hire
II.2.2) Additional CPV code(s)
18318200
18420000
18400000
18224000
II.2.3) Place of performance
NUTS code:
UKJ32
Main site or place of performance:
University of Winchester.
II.2.4) Description of the procurement
The University requires a supplier to provide a gowning service for approximately 3 000 students.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Renewals subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Lot 2: Photography Service
II.2.2) Additional CPV code(s)
22315000
II.2.3) Place of performance
NUTS code:
UKJ32
Main site or place of performance:
University of Winchester.
II.2.4) Description of the procurement
The University requires a supplier to provide studio photography for graduating students.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Lot 3: Ticketing Service
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKJ32
Main site or place of performance:
II.2.4) Description of the procurement
The University requires a supplier to provide a full ticketing solution to manage guests for its graduation ceremony. The solution should include an online portal where guests can purchase tickets, a hotline to answer ticketing queries, design and printing of the tickets and delivery to the Guildhall for collection during graduation week.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/02/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
24/06/2020
IV.2.7) Conditions for opening of tenders
Date:
26/02/2020
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
University of Winchester
Winchester
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
24/01/2020