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Summary

OCID:
Published by:: Mid Devon District Council
Authority ID:: AA20483
Publication date:: 29 January 2020
Deadline date:: 28 February 2020
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Lot 1: project — office building cleaning and public toilets – to include:

— Phoenix house,

— Old road,

— pannier market,

— chapels,

— common room (Westfield Road),

— Amory Park,

— office: empty bins, dust desks and chairs, hoover floors, dust windowsills, dust blinds (High Levels, door frames, vents, lights),

— kitchens: empty bins, clean sides, clean white goods, hand towels, mop/hoover floors,

— toilets: clean toilets, clean sinks, replenish toilet rolls and hand towels, wipe partitions, wipe window sills, mop floor,

— public areas; hoover floors and stairs, dust banisters, dust windowsills, lift doors, glass banisters,

— periodic cleaning required under Lots 1, 5 and 6

—— carpet/barrier mat deep cleaning – bi-annually;

—— high level dusting – quarterly;

—— hard floor machining – quarterly;

—— clean ventilation grills – quarterly;

—— staircase window ledge dusting – quarterly;

—— fridges – monthly deep clean.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Mid Devon District Council

Phoenix House, Phoenix Lane

Tiverton

EX16 6PP

Contact person: Mr Chris Davey

Telephone: +44 1884234624

E-mail: cdavey@middevon.gov.uk

NUTS: UKK4

Internet address(es)

Main address: http://www.middevon.gov.uk/

Address of the buyer profile: http://www.middevon.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/Advert/Index?advertId=3b7aa1fe-853e-ea11-80fc-005056b64545

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com/Advert/Index?advertId=3b7aa1fe-853e-ea11-80fc-005056b64545

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Building, Offices, Leisure and Public Convenience Cleaning Services

Reference number: DN453844

II.1.2) Main CPV code

90900000

II.1.3) Type of contract

Services

II.1.4) Short description

Building, offices, leisure and public convenience cleaning services — 6 lots.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.2) Additional CPV code(s)

90900000

II.2.3) Place of performance

NUTS code:

UKK4

II.2.4) Description of the procurement

Lot 1: project — office building cleaning and public toilets – to include:

— Phoenix house,

— Old road,

— pannier market,

— chapels,

— common room (Westfield Road),

— Amory Park,

— office: empty bins, dust desks and chairs, hoover floors, dust windowsills, dust blinds (High Levels, door frames, vents, lights),

— kitchens: empty bins, clean sides, clean white goods, hand towels, mop/hoover floors,

— toilets: clean toilets, clean sinks, replenish toilet rolls and hand towels, wipe partitions, wipe window sills, mop floor,

— public areas; hoover floors and stairs, dust banisters, dust windowsills, lift doors, glass banisters,

— periodic cleaning required under Lots 1, 5 and 6

—— carpet/barrier mat deep cleaning – bi-annually;

—— high level dusting – quarterly;

—— hard floor machining – quarterly;

—— clean ventilation grills – quarterly;

—— staircase window ledge dusting – quarterly;

—— fridges – monthly deep clean.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Discretionary 2 x 12-month extensions.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.2) Additional CPV code(s)

90900000

II.2.3) Place of performance

NUTS code:

UKK4

II.2.4) Description of the procurement

Lot 2: project – window cleaning internal and external gutters – to include:

— Phoenix house,

— Carlu close,

— Old road,

— Exe Valley Leisure Centre,

— Culm Valley Leisure Centre,

— Lords Meadow Leisure Centre,

— pannier market,

— bus station,

– Amory Park.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Discretionary 2 x 12-month extensions.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.2) Additional CPV code(s)

90900000

II.2.3) Place of performance

NUTS code:

UKK4

II.2.4) Description of the procurement

Lot 3 specialist voids cleaning – HRA Stock

— builders clean: hoover floors, carpet cleaning, dust windowsills, dust blinds (high levels, door frames, vents, lights),

— kitchens: clean sides, clean white goods, mop/hoover floors,

— toilets: clean toilets, clean sinks, wipe walls/partitions, wipe window sills, mop floor,

— living areas: hoover floors and stairs, clean banisters, clean windowsills,

— externals: cleaning of doors, windows, gutters.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Discretionary 2 x 12-month extensions.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.2) Additional CPV code(s)

90900000

II.2.3) Place of performance

NUTS code:

UKK4

II.2.4) Description of the procurement

Lot 4: Project – facility footprint roads and pathways – to include:

— Phoenix house,

— Old road,

— pannier market,

— chapels,

— common room (Westfield Road),

— Amory Park,

— Exe Valley Leisure Centre,

— Lords Meadow Leisure Centre,

— Culm Valley Leisure Centre,

— moss removal – bi annually in line with the changes in the seasons,

— drain clearance — bi annually in line with the changes in the seasons.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Discretionary 2 x 12 month extensions.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.2) Additional CPV code(s)

90900000

II.2.3) Place of performance

NUTS code:

UKK4

II.2.4) Description of the procurement

Lot 5: project – leisure dry side – to include:

— Exe Valley Leisure Centre,

— Lords Meadow Leisure Centre,

— Culm Valley Leisure Centre Office — empty bins, dust desks and chairs, hoover floors, dust windowsills, dust blinds (high levels, door frames, vents, lights),

— reception areas — vacuum and spot clean.

Check for dust balls around bins, kiosks and vending machines, empty and replace black bags (character bins, black bins, behind reception training room and office). Take bags to bin area, emptying smaller amount into a single bin liner evening dry side clean (team changing and fitness changing)

— clean toilets, clean sinks, replenish toilet rolls and hand towels, wipe partitions, wipe window sills, mop floor, clean table and work surfaces, wash up and put away. Ensure area is tidy, hoover floor day time dry side toilet areas (including disabled toilets),

– clean toilets, clean sinks, replenish toilet rolls and hand towels, wipe partitions, wipe window sills, mop floor dance/spin studios,

— vacuum all areas including vents, clear equipment, replenish paper towel dispensers clean mirrors and windows (including frames) ensure all cleaning chemicals are put away and stores are clear.

Periodic Cleaning Required under Lots 1, 5 and 6

— carpet/barrier mat deep cleaning – bi-annually,

— high level dusting – quarterly,

— hard floor machining – quarterly,

— clean ventilation grills – quarterly,

— staircase window ledge dusting – quarterly,

— fridges – monthly deep clean.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Discretionary 2 x 12 month extensions.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.2) Additional CPV code(s)

90900000

II.2.3) Place of performance

NUTS code:

UKK4

II.2.4) Description of the procurement

Lot 6: Project – Carlu Close

— security: the cleaning contractor for this site will have the responsibility of locked and setting the intruder alarm at the end of their duties each evening,

— office: empty bins, dust desks and chairs, hoover floors, dust windowsills, dust blinds (High Levels, door frames, vents, lights),

— kitchens: empty bins, clean sides, clean white goods, hand towels, mop/hoover floors,

— toilets: clean toilets, clean sinks, replenish toilet rolls and hand towels, wipe partitions, wipe window sills, mop floor.

Periodic cleaning Required under Lots 1, 5 and 6

— carpet/barrier mat deep cleaning – bi-annually,

— high level dusting – quarterly,

— hard floor machining – quarterly,

— clean ventilation grills – quarterly,

— staircase window ledge dusting – quarterly,

— fridges – monthly deep clean.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Discretionary 2 x 12 month extensions.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 28/02/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.7) Conditions for opening of tenders

Date: 28/02/2020

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.3) Additional information

To be advised of and access the documentation for the tender process you will need to register your company on the Supplying the South West procurement portal https://www.supplyingthesouthwest.org.uk/ as a supplier under register now Contract Reference DN453844

Industry CPV Code you will need to include within your registration to view the opportunity are:

— cleaning and sanitation services – 90 900 000.

VI.4) Procedures for review

VI.4.1) Review body

Mid Devon District Council

Tiverton

VI.5) Date of dispatch of this notice

24/01/2020

Coding

Commodity categories

ID	Title	Parent category
90900000	Cleaning and sanitation services	Sewage, refuse, cleaning and environmental services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: cdavey@middevon.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Building, Offices, Leisure and Public Convenience Cleaning Services

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.2) Description

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.4) Languages in which tenders or requests to participate may be submitted