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Notice Details

Title: Graduation Academic Dress and Photography Services
Published by: University of Sunderland
Publication Date: 13/01/2021
Deadline Date:
Deadline Time:
Notice Type: Contract Award Notice
Has Documents: No
Has ESPD: No
Abstract:

The University of Sunderland is inviting tenders to supply gowning and photography services for its graduation ceremonies each year (in the UK), at both its Sunderland and London Campuses, commencing with our Spring/Summer 2021 ceremonies. After initial tender evaluation, the top 3 scoring suppliers (unless unable to catch up) will be invited to demonstration/presentations. The summer ceremonies at Sunderland (usually held in July) take place over a week (2 events per day), whilst London (usually held in May, but may be brought forwarded to April 2021) are over 1/2 days (up to 2 events per day). The winter ceremonies at Sunderland (usually held in November) take place over 2/3 days (up to 2 events per day), whilst London (usually held in October) are over 1/2 days (up to 2 events per day). Each graduation ceremony is a special celebration for students, their guests, staff and VIP’s and we want to ensure everyone who attends has the best day possible. Therefore, the University of Sunderland requires high quality, academically specific gowns, hoods, and hat hire for its students, VIP’s, Executive and staff on the graduation event. Whilst also supplying a professional photography and framing service for graduates and honorary graduates and their guests. A fully secure online and offline ordering facility for graduands along with details of discount offers, clear information, e.g. sizing, booking process, payment options, cancellation policy, etc is essential to ensure an exceptional customer service experience. The tender is for a period of 3 years’ with the option to extend for 2 years’ in annual increments, commencing with the Spring/Summer 2021 ceremonies. Overall contract value is estimated at GBP 1 375 000 over 5 years’ maximum contract length i.e. GBP 275 000 per annum (made up of GBP 200 000 Sunderland and GBP 75 000 London), although there are no guarantees on spend level). We also reserve the right to spend a further 50 % of the anticipated spend, subject to changes to requirements across the University for the duration of the award.

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

University of Sunderland

3rd Floor Edinburgh Building, Chester Road

Sunderland

SR1 3SD

UK

Contact person: Andrea Brook

Telephone: +44 1915152851

E-mail: tenders@sunderland.ac.uk

NUTS: UKC23

Internet address(es)

Main address: https://www.sunderland.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Graduation Academic Dress and Photography Services

Reference number: UoS/Gowns and Photography/0720

II.1.2) Main CPV code

79960000

 

II.1.3) Type of contract

Services

II.1.4) Short description

This contract has now been awarded. The purpose of this contract was to find a supplier to provide a graduation gowns and photography services to the University.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 1 375 000.00 GBP

II.2) Description

II.2.2) Additional CPV code(s)

79960000

II.2.3) Place of performance

NUTS code:

UKC23


Main site or place of performance:

Sunderland and London.

II.2.4) Description of the procurement

The University of Sunderland is inviting tenders to supply gowning and photography services for its graduation ceremonies each year (in the UK), at both its Sunderland and London Campuses, commencing with our Spring/Summer 2021 ceremonies. After initial tender evaluation, the top 3 scoring suppliers (unless unable to catch up) will be invited to demonstration/presentations. The summer ceremonies at Sunderland (usually held in July) take place over a week (2 events per day), whilst London (usually held in May, but may be brought forwarded to April 2021) are over 1/2 days (up to 2 events per day). The winter ceremonies at Sunderland (usually held in November) take place over 2/3 days (up to 2 events per day), whilst London (usually held in October) are over 1/2 days (up to 2 events per day). Each graduation ceremony is a special celebration for students, their guests, staff and VIP’s and we want to ensure everyone who attends has the best day possible. Therefore, the University of Sunderland requires high quality, academically specific gowns, hoods, and hat hire for its students, VIP’s, Executive and staff on the graduation event. Whilst also supplying a professional photography and framing service for graduates and honorary graduates and their guests. A fully secure online and offline ordering facility for graduands along with details of discount offers, clear information, e.g. sizing, booking process, payment options, cancellation policy, etc is essential to ensure an exceptional customer service experience. The tender is for a period of 3 years’ with the option to extend for 2 years’ in annual increments, commencing with the Spring/Summer 2021 ceremonies. Overall contract value is estimated at GBP 1 375 000 over 5 years’ maximum contract length i.e. GBP 275 000 per annum (made up of GBP 200 000 Sunderland and GBP 75 000 London), although there are no guarantees on spend level). We also reserve the right to spend a further 50 % of the anticipated spend, subject to changes to requirements across the University for the duration of the award.

II.2.5) Award criteria

Quality criterion: Quality / Weighting: 40 %

Cost criterion: Costs / Weighting: 60 %

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2020/S 180-435857

Section V: Award of contract

Title: Graduation Gowns and Photography

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

04/01/2021

V.2.2) Information about tenders

Number of tenders received: 2

Number of tenders received from SMEs: 2

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 2

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Ede & Ravenscroft Ltd

00424854

93 Chancery Lane

London

WC2A 1DU

UK

NUTS: UKI

Internet address(es)

URL: https://www.edeandravenscroft.com/

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: 1 375 000.00 GBP

Total value of the contract/lot: 1 375 000.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

University of Sunderland

3rd Floor, Edinburgh Building, Chester Road

Sunderland

SR1 3SD

UK

Telephone: +44 1915152851

E-mail: tenders@sunderland.ac.uk

Internet address(es)

URL: https://www.sunderland.ac.uk

VI.4.2) Body responsible for mediation procedures

University of Sunderland

3rd Floor, Edinburgh Building, Chester Road

Sunderland

SR1 3SD

UK

Telephone: +44 1915152851

E-mail: tenders@sunderland.ac.uk

Internet address(es)

URL: https://www.sunderland.ac.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

VI.4.4) Service from which information about the review procedure may be obtained

University of Sunderland

3rd Floor, Edinburgh Building, Chester Road

Sunderland

SR1 3SD

UK

Telephone: +44 1915152851

E-mail: tenders@sunderland.ac.uk

Internet address(es)

URL: https://www.sunderland.ac.uk

VI.5) Date of dispatch of this notice

08/01/2021


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: tenders@sunderland.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
79960000Photographic and ancillary servicesMiscellaneous business and business-related services

Delivery Locations

Delivery Locations
IDDescription
100UK - All

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