Contract award notice
Results of the procurement procedure
Directive 2014/24/EU - Public Sector Directive
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
University of Sunderland
3rd Floor Edinburgh Building, Chester Road
Sunderland
SR1 3SD
UK
Contact person: Andrea Brook
Telephone: +44 1915152851
E-mail: tenders@sunderland.ac.uk
NUTS: UKC23
Internet address(es)
Main address: https://www.sunderland.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofsunderland/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Graduation Academic Dress and Photography Services
Reference number: UoS/Gowns and Photography/0720
II.1.2) Main CPV code
79960000
II.1.3) Type of contract
Services
II.1.4) Short description
This contract has now been awarded. The purpose of this contract was to find a supplier to provide a graduation gowns and photography services to the University.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT: 1 375 000.00 GBP
II.2) Description
II.2.2) Additional CPV code(s)
79960000
II.2.3) Place of performance
NUTS code:
UKC23
Main site or place of performance:
Sunderland and London.
II.2.4) Description of the procurement
The University of Sunderland is inviting tenders to supply gowning and photography services for its graduation ceremonies each year (in the UK), at both its Sunderland and London Campuses, commencing with our Spring/Summer 2021 ceremonies. After initial tender evaluation, the top 3 scoring suppliers (unless unable to catch up) will be invited to demonstration/presentations. The summer ceremonies at Sunderland (usually held in July) take place over a week (2 events per day), whilst London (usually held in May, but may be brought forwarded to April 2021) are over 1/2 days (up to 2 events per day). The winter ceremonies at Sunderland (usually held in November) take place over 2/3 days (up to 2 events per day), whilst London (usually held in October) are over 1/2 days (up to 2 events per day). Each graduation ceremony is a special celebration for students, their guests, staff and VIP’s and we want to ensure everyone who attends has the best day possible. Therefore, the University of Sunderland requires high quality, academically specific gowns, hoods, and hat hire for its students, VIP’s, Executive and staff on the graduation event. Whilst also supplying a professional photography and framing service for graduates and honorary graduates and their guests. A fully secure online and offline ordering facility for graduands along with details of discount offers, clear information, e.g. sizing, booking process, payment options, cancellation policy, etc is essential to ensure an exceptional customer service experience. The tender is for a period of 3 years’ with the option to extend for 2 years’ in annual increments, commencing with the Spring/Summer 2021 ceremonies. Overall contract value is estimated at GBP 1 375 000 over 5 years’ maximum contract length i.e. GBP 275 000 per annum (made up of GBP 200 000 Sunderland and GBP 75 000 London), although there are no guarantees on spend level). We also reserve the right to spend a further 50 % of the anticipated spend, subject to changes to requirements across the University for the duration of the award.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Cost criterion: Costs
/ Weighting: 60 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 180-435857
Section V: Award of contract
Title: Graduation Gowns and Photography
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/01/2021
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ede & Ravenscroft Ltd
00424854
93 Chancery Lane
London
WC2A 1DU
UK
NUTS: UKI
Internet address(es)
URL: https://www.edeandravenscroft.com/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1 375 000.00 GBP
Total value of the contract/lot: 1 375 000.00 GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of Sunderland
3rd Floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
UK
Telephone: +44 1915152851
E-mail: tenders@sunderland.ac.uk
Internet address(es)
URL: https://www.sunderland.ac.uk
VI.4.2) Body responsible for mediation procedures
University of Sunderland
3rd Floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
UK
Telephone: +44 1915152851
E-mail: tenders@sunderland.ac.uk
Internet address(es)
URL: https://www.sunderland.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
University of Sunderland
3rd Floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
UK
Telephone: +44 1915152851
E-mail: tenders@sunderland.ac.uk
Internet address(es)
URL: https://www.sunderland.ac.uk
VI.5) Date of dispatch of this notice
08/01/2021
Information added to the notice since publication.
Additional information added to the notice since it's publication.
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Commodity Categories
Commodity Categories
| 79960000 | Photographic and ancillary services | Miscellaneous business and business-related services |
Delivery Locations
Delivery Locations
| 100 | UK - All |
Alert Region Restrictions
The buyer has restricted the alert for this notice to suppliers based in the following regions.
Alert Region Restrictions
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There are no alert restrictions for this notice.
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