Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Courtauld Institute of Art
4464432
Somerset House, Strand
London
WC2R 0RN
UK
Contact person: Claire Sadler
Telephone: +44 7936914750
E-mail: Claire.Sadler@courtauld.ac.uk
NUTS: UKI
Internet address(es)
Main address: https://courtauld.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning and Associated Services
Reference number: 426639836
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Routine, periodic and reactive cleaning of the Courtauld Institute of Art's premises including its residential accommodation and summer residential bedroom servicing, and associated services — window cleaning, waste management, feminine hygiene, pest control, consumables supply, and portering services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 220 282.99
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90910000
90922000
90911300
85142300
90500000
98341120
33760000
33711900
98341110
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
London.
II.2.4) Description of the procurement
The cleaning and associated services supplier procurement is for a 5-year contract commencing in August 2020 to provide full internal (and where indicated external) routine, periodic and reactive cleaning of the Courtauld's premises including its residential accommodation (until Summer 2021), window cleaning, waste management, feminine hygiene and related services, pest control, client consumables supply, portering services and summer residential bedroom servicing (until Summer 2021).
A full specification is located in Annex 2 to the ITT with general requirements in Part A including service objectives, mobilisation, contract management and KPIs, response times, and other general requirements, and service specific requirements in Part B.
To enable the Courtauld to complete its transformational project Courtauld Connects, the size and use of the Courtauld’s property portfolio has evolved and will continue to do so over the next 5-year period. The change is primarily driven by the requirement to temporarily vacate the North Block of Somerset House in Phases to complete an extensive refurbishment and remodelling of the premises. Phase 1 works have commenced and are due to complete late 2020, with the refurbished Gallery opening Spring 2021. This will be followed by the completion of Phase 2 works by Autumn 2022, enabling the Courtauld university activities to move back to Somerset House from the current temporary campus (Vernon Square), which is it anticipated will be vacated late 2022. In parallel Duchy House will be temporarily vacated in Summer 2021 for refurbishment with re-occupation from Summer 2022.
The table in ITT Annex 2 Specification sets out the estimated service periods across the premises for the contract term, but this is subject to change due to the above works. The pricing schedule splits the costs for each element of the service into separate parts of the premises, thus providing a methodology to calculate the pricing in any given scenario.
The service is split into core services (based on a fixed price) and additional services (based on rates in the Pricing Schedule) which will be called off as required. The estimated contract value stated in the contract notice includes approximately GBP 30 000 per annum of additional services, but this is an estimate only and actuals may vary. The contract value also excludes any annual pricing increases which are provided for within the terms and conditions of contract at ITT Annex 1.
This statement and the pricing methodology are provided to meet the requirements of Regulation 72 of the Public Contract Regulations 2015 in respect of changes to the services over the contract term.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Price
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/R566A65R37
Please note that the draft ITT documents are provided for information only at SQ stage — potential suppliers should not return tender documents at the SQ stage. Shortlisted suppliers from the SQ stage will be invited to the next (ITT) stage.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 022-048750
Section V: Award of contract
Contract No: 426639836
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/10/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DOC Cleaning Ltd
04384324
46-54 High Street, Ingatestone
Essex
CM4 9DW
UK
Telephone: +44 1279944332
E-mail: LT.Andrews@doccleaning.com
NUTS: UKH3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 220 282.99
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: 241 436.54 GBP
Short description of the part of the contract to be subcontracted:
— Waste Management Service
— Consumables Supply
— Pest Control
— Feminine Hygiene Services
— Window Cleaning
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=562208716
Go reference: GO-2021120-PRO-17670864
VI.4) Procedures for review
VI.4.1) Review body
The Courtauld
Somerset House, Strand
London
WC2R 0RN
UK
Telephone: +44 20739477777
VI.4.2) Body responsible for mediation procedures
The Courtauld
Somerset House, Strand
London
WC2R 0RN
UK
Telephone: +44 20739477777
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice
20/01/2021