Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Kent and Medway Towns Fire Authority
N/A
KFRS Headquarters, The Godlands, Tovil, Maidstone, Kent, United Kingdom
Kent
ME15 6XB
UK
Contact person: Cheryl Smith
Telephone: +44 1622692121
E-mail: Cheryl.Smith@kent.fire-uk.org
NUTS: UKJ4
Internet address(es)
Main address: https://www.kent.fire-uk.org/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire Doors Inspection and Maintenance PMA
Reference number: 7F - 2020 - 0387
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
The purpose of this procurement was to identify a contractor to provide Inspection and Maintenance of Fire Doors services across the Authority's estate in the county of Kent.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
181 098.00
GBP/ Highest offer:
400 000.00
GBP
II.2) Description
Lot No: 2
II.2.1) Title
Fire Doors Inspection and Maintenance - Kent Fire
II.2.2) Additional CPV code(s)
50700000
50000000
50324200
71000000
44221220
45343000
45343100
75251110
71315400
II.2.3) Place of performance
NUTS code:
UKJ4
Main site or place of performance:
Various sites in the county of Kent
II.2.4) Description of the procurement
Inspection and maintenance of fire doors across Kent and Medway Towns Fire Authority sites, countywide.
The purpose of this competition was to establish a contract (2 years initial term, plus two x one year extension options) with a single service provider.
The contract shall be based on the NEC4 Term Short Service Contract (TSSC) terms and conditions with Additional Terms, and shall be for a maximum duration of 4 years, made up of an initial term plus optional extensions.
The contract value stated in V.2.4 is the successful tenderer's bid price based on an estimated requirement for the initial 2 year period. The actual value over the full term including extension options and including additional services is likely to be higher. The initial estimated contract value is the upper estimated value stated in the original contract notice for the full term.
The estimated value range of the Lot in the contract notice was as follows:
Lot 2 £200,000 - £400,000
The Authority has not previously had a contract for these services, therefore these values are not based on true historical data. The value ranges are estimates based on the number of doors and buildings. The lower end of the range is estimated for the initial period, the upper range allows for the optional extension options and additional services. These ranges should be used only as an indication of the potential requirement.
II.2.5) Award criteria
Quality criterion: Contract Resourcing
/ Weighting: 8%
Quality criterion: Programme Delivery
/ Weighting: 4%
Quality criterion: Performance Management
/ Weighting: 4%
Quality criterion: Health and Safety
/ Weighting: 8%
Quality criterion: Caron Footprint & Sustainability
/ Weighting: 3%
Quality criterion: Alerts for Urgent Repairs
/ Weighting: 1%
Quality criterion: Scenarios
/ Weighting: 12%
Quality criterion: Social Value
/ Weighting: 10%
Price
/ Weighting:
50%
II.2.11) Information about options
Options:
Yes
Description of options:
This contract shall have 2 x 1 year extension options at the sole discretion of the Authority.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
7 Forces Commercial Services undertook this procurement exercise on behalf of Kent and Medway Towns Fire Authority, who shall be the contracting Authority.
Lot 1 for Kent Police was not awarded.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-014453
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Contract No: 2
Title: Lot 2 Inspection and Maintenance of Fire Doors Kent Fire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/12/2021
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hollmark Ltd
830544056
Unit 2, Falcon Park, Luckyn Lane
Basildon
SS14 3AL
UK
Telephone: +44 1277626101
NUTS: UKH3
Internet address(es)
URL: http://www.hollmark.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 181 089.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Lot 1 Inspection and Maintenance Fire Door Kent Police
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
PDRS
BiP Solutions, Medius 60, Pacific Way
Glasgow
G51 1DZ
UK
Telephone: +44 8452707055
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice
31/12/2021