Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
South Tyneside Council
Town Hall, Westoe Road
South Shields
NE332RL
UK
Contact person: Nicola Bell
Telephone: +44 1914244076
E-mail: nicola.bell@southtyneside.gov.uk
NUTS: UKC22
Internet address(es)
Main address: https://www.southtyneside.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Event Services including Equipment and Event Stewarding
Reference number: 2021/S 000-020115
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
Supply of event services including equipment and event stewarding
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
660 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Barriers
II.2.2) Additional CPV code(s)
34928110
34928300
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
South Tyneside Council Events Team require various types of barriers for use at outdoor events. Items will be principally hired for use at South Tyneside Festival events including the South Tyneside Festival Parade (usually the first Saturday in July) and Bents Park Concert programme which takes place on consecutive Sundays during July and early August. In addition, there may be ad hoc requirements throughout the yea
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 months extension available
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Stages
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
South Tyneside Council require the provision of temporary demountable structures, including stages, for the delivery of the annual event programme. The requirements will vary depending on the event
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35
Price
/ Weighting:
65
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend available for 2 x 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Big Screens
II.2.2) Additional CPV code(s)
32000000
79952000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
South Tyneside Council require the provision of temporary demountable structures, including large outdoor screen, for the delivery of the annual event programme. The requirements will vary depending on the event.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend available for 2 x 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Toilets
II.2.2) Additional CPV code(s)
24955000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Provision of chemical toilets for hire at mass events
Provide standard chemical WC's complete with:
• Fresh water sink
• Soap and dispenser
• Toilet tissue and dispenser
• Hand towels and dispenser
• Dimensions (approx.) Depth: 1219 mm, Width: 1118 mm, Height: 2286 mm
• Weekly cleaning and replenishing
Provide standard disabled chemical WC's complete with:
• Fresh water sink
• Soap and dispenser
• Toilet tissue and dispenser
• Hand towels and dispenser
• Dimensions (approx.) Depth: 157 cm, Width: 157 cm, Height: 231cm
• Weekly cleaning and replenishing
4 Bay urinal pods:
• Minimum capacity of 400 litres (approx. 1500 pees)
• Min Height of unit: 1600mm
• Free standing and self-contained
• Weekly cleaning /servicing
II.2.5) Award criteria
Quality criterion: Qualtiy
/ Weighting: 25
Price
/ Weighting:
75
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend available for 2 x 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Office and Storage Units
II.2.2) Additional CPV code(s)
44211100
44211110
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
South Tyneside Council require suitable and adequate anti vandal storage and office units for use at the large-scale events.
General Specification
Provide 20' steel clad anti vandal storage
Provide 10' steel clad anti vandal office
Provide 20' steel clad anti vandal office
Provide 32' steel clad anti vandal unit with two offices, split with central
Corridor
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend available for 2 x 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
PA
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Provision of high-quality PA systems for use at outdoor events. The requirements will vary depending on the event and could be stand alone or built into a stage rigging system.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend available for 2 x 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Lighting
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
The provision of temporary lighting for use outdoor. To include stage and stand-alone effects. The requirements will vary depending on the event.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend available for 2 x 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Marquees, Tables and Chairs
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
The provision of temporary demountable structures, including marquees, tables and chairs for the delivery of the annual event programme. The requirements will vary depending on the event.
Events:
Parade Day, Bents Park
• 66m x 15m three-sided marquee
• 12m x 15m of the above structure to be fully lined, floored and carpeted for VIP hospitality complete with wooden/glass double doors.
Second Site
• 30m x 20m three-sided marquee
• 30m x 40m three-sided marquee
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend available for 2 x 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Radios
II.2.2) Additional CPV code(s)
32000000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
South Tyneside Council require the dry hire of a suitable radio system for a variety of events.
General Specification
Approx. 50 radios complete with charging units and earpieces/microphone for weekend hire
Approx. 15 noise cancelling headsets
All to be fit for purpose for outdoor events with a heavy footfall and in turn excessive noise. These include but are not limited to firework displays (November), concerts and parades (July / August)
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend available for 2 x 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Event Stewarding
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
South Tyneside Council deliver a wide programme of event activity throughout the year which requires stewarding support. The contractor appointed to deliver this support must be a Security Industry Authority (SIA) approved contractor. The roles along with the minimum level of qualifications required are:
• Event Steward - NVQ or City and Guilds Level 2 Spectator Safety or equivalent plus proof of completion of ACT Awareness eLearning
• Pit Stewards - As above plus Level 2 Award Front of Stage Pit Barrier Operations (RQF)/ HABC L2 Front of Stage Pit Barrier Control plus proof of completion of ACT Awareness eLearning
• Door Supervisors/ Bag Search Stewards - SIA Level 2 Door Supervisor plus proof of completion of ACT Awareness eLearning
• Steward Supervisor - NVQ or City & Guilds Level 3 or 4 Spectator Safety plus proof of completion of ACT Awareness eLearning
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35
Price
/ Weighting:
65
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend available for 2 x 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
PA, Lighting and AV Provision for indoor events
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
South Tyneside Council require the provision of high-quality systems for use at indoor events such as the Staff Awards, Mayors Civic Ball and Civic Carol Concert The requirements may vary depending on the event and artist requirements.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35
Price
/ Weighting:
65
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend available for 2 x 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-020115
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/12/2021
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Hi-Lights Theatre Service
Gateshead
UK
NUTS: UKC2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Arena event Services Group
St Ives
UK
NUTS: UKH12
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Sunbelt Rentals Limited
London
UK
NUTS: UKI31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 25 684.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/12/2021
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hi-Lights Theatre Services
Gateshead
UK
NUTS: UKC2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 96 600.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/12/2021
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Lightmedia Displays Ltd
Leeds
UK
NUTS: UKE42
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
ADI UK Ltd
Preston
UK
NUTS: UKD4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 83 800.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/12/2021
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hi-Lights Theatre Services
Gateshead
UK
NUTS: UKC22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 133 400.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/12/2021
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hi-Lights Theatre Services
Gateshead
UK
NUTS: UKC2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 29 600.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/12/2021
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Direct Communications Radio Services (DCRS)
St ives
UK
NUTS: UKH12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 9 100.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/12/2021
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Phoenix Eye Limited
Newcastle
UK
NUTS: UKC2
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 83 368.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/12/2021
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hi-Lights Theatre Services
Gateshead
UK
NUTS: UKC2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 26 800.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice
London
WC2A2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Any review proceedings should be promptly brought to the attention of the South Tyneside Council Head of Legal Services at Town Hall & Civic Offices, Westoe Road, South Shields NE33 2RL and will be dealt within accordance with the requirements of the Public Contracts Regulations 2015 ("PCR 2015"). Any
review proceedings must be brought within the timescales specified by the applicable law, including, without
limitation,PCR 2015. In accordance with PCR 2015, the Council will incorporate a minimum 10 calendar day
standstill period from the date information on the award of the contract is communicated to tenderers.
VI.5) Date of dispatch of this notice
04/01/2022